GENERAL PRINCIPLES - Shivaji University

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(b)
(c)
(d)
(e)
Surveying and mathematical instruments
Books and maps.
Office furniture.
Other articles.
5.55 All articles shall be examined and counted when delivery is taken and entered in
the Measurement Book and Tools and Plant Register. The articles shall be issued
only on receipt of a requisition and their return watched, through a register. The
articles shall be physically checked by the University Engineer and a certificate of
such check furnished to the Registrar every year in July. A manuscript register
shall be maintained in the University Engineer’s office to show the rent recovered
from contractors for the loan of Tools.
5.56 Whenever any articles are found to be unserviceable or short, a report shall be
made giving the particulars of date of purchase, cost of the articles, reason for
declaring it as unserviceable and the manner in which it is proposed to be finally
disposed of or the circumstances in which the shortage arose. After obtaining
sanction of the competent authority for the write off and/or the disposal of the
articles, a note shall be taken against the entry in the Tools and Plant Register
giving reference to the order and indicating the manner in which the article is
finally disposed of.
Surplus Materials
5.57 All materials remaining over after completion of a work or which have been
received out of works under demolition shall be taken to surplus materials register
to be maintained in the University Engineer’s office, prescribed for Tools and
Plant, one page being set apart for each kind of material.
Stock
5.58 Materials which are brought and kept in stock for general use on works will be,
initially debited to the head “stock”. A lump sum provision shall be made for the
purchase of material for stock and an estimate will be prepared and got sanctioned
by the competent authority before making the purchase. All materials shall be
examined, counted or measured, as the case may be, when delivery is taken and
entered in the Measurement Book and thereafter in the Stock Register. Materials
shall be issued only on receipt of an indent. Whenever material is issued for use
on works, the works account will be debited by contra credit to the stock account.
The adjustments in such cases shall be proposed by the University Engineer. The
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