GENERAL PRINCIPLES - Shivaji University

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1.35 All bills presented for payment shall be examined by the Internal Audit section of
the Finance department, and passed for payment by the officer as mentioned in
the Delegation of Powers, (Appendix-II) who, if the claim is admissible, if the
authority is proper, if the signature is true and in order and if the receipt is a legal
acquittance, make an order under his signature to pay on the bill. The order shall
specify the amount payable both in words and in figures. Auditors in the Internal
Audit Wing will check all the vouchers and either they will pass the bill or send
them back with an objection, to concerned section. All the passed bills shall be
signed by the officers as mentioned in the delegation of powers. All the bills under
objection shall be signed by the superintendent of the internal audit section.
1.36 All passed bills shall be sent to cheque drawing section, for drawing cheques. All
the cheques shall be signed by the officers empowered as per Delegation of
Powers (Appendix-II).
1.37 Every claim received in the University office shall be checked before payment in
the following mannera)
In case of Post-Graduate Departments, claims shall be received in the
concerned department, and after taking necessary entries it shall be sent to
Post-Graduate Bills Section.
b) All other claims for supply of material shall be received in Stores Section.
c) All works claims, all other claims pertaining to administrative sections and
refund claims shall be received in Works and General Bills Section.
d) All pay claims, honorarium claims G.P.F advance bills shall be received in Pay
Bill Section.
e) All claims pertaining to examination expenditure shall be received in
Examination Bills Section.
1.38 All proposals for administrative sanctions shall be routed through proper channel.
In the case of the academic departments, proposals for administrative sanction
shall be routed through the P.G.Bills section. In case of administrative and other
departments proposals for administrative sanction shall be routed through the
Deputy Registrar/Asstt. Registrar of the concerned department.
1.39 All transactions involving fractions of a rupee shall be rounded off to the rupee.
Transactions in the form of paisa are not allowed.
1.40 Recoveries of over-payment made during the current year shall be adjusted by
deduction from the current year’s charge under the detailed head previously
overcharged as follows:-
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