GENERAL PRINCIPLES - Shivaji University

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accepted in such running contracts will be in force during the given period.
Due to the consolidation of the requirements, the rates offered will usually be
more competitive and favourable to the University.
l) As far as possible, it shall be ensured that the requirements of various kinds
of stores essential for each department are foreseen sufficiently in advance
with a view to ensure that the normal rules for purchases are followed and to
avoid the necessity of making emergent purchases at comparatively higher
cost.
4.6.3 Quotations -
a) Purchases of the articles costing upto Rs.1000/- or as amended from time to
time may be effected without calling quotations from the supplier.
b) Quotation shall be called from the maximum firms / suppliers. Quotation
notice and the received quotations shall be recorded in the Central Outward
and Inward Registers. Minimum three quotations must be received.
c) The quotations shall be opened by the departmental Committee/sub committee
or the authority as mentioned in the delegation of powers. The comparative
statement shall be prepared and submitted for approval of the competent
authority. As far as possible, purchase shall be effected at the lowest rate
only. If material is to be purchased from other than lowest or quotations
received are less than three, it shall be purchased after the approval of the
authority mentioned in Delegation of Powers.
4.6.4 Tenders -
(a)
(b)
(c)
All purchases exceeding Rs.1,00,000/- shall be made only after inviting sealed
tenders by giving wide publicity through newspapers and website, and orders
shall be placed with those firms whose offer is most beneficial.
In case of tenders invited centrally by the Store Section or by the Department,
the technical and financial bids shall be opened in presence of the Sub-
Committee as per delegation of powers. A comparative statement duly signed
by the sub committee member(s) shall be placed before Purchase Committee
for their decision as per Maharashtra Universities Act, 1994.
In the notice calling for tenders, the date and time for submission shall be
clearly mentioned. Tenders received after the specified time shall not normally
be considered. The tender shall be called in two bid system, viz., Technical
Bid & Commercial Bid.
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