GENERAL PRINCIPLES - Shivaji University

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duplicate copy shall be returned by the Accounts Section to the University Engineer,
after making an endorsement specifying the voucher number and date and the
amount for which it is passed.
(ii)
(iii)
(iv)
(v)
(vi)
When the authorised rate has not been fully earned, a suitable reduction shall be
made therein and the reasons thereof shall be recorded briefly by the University
Engineer.
An advance payment for work actually executed may be recommended by the
University Engineer, who will certify to the effect that the quantity of work actually
done is not less than the quantity for which payment is recommended.
In the case of contract for finished work, the University Engineer may recommend
payment of secured advance not exceeding 75 percent of the assessed value of
material brought to site provided such material, is imperishable and is actually
required to be “used on the work, and the agreement drawn up with the contractor
provides that the University secures a lien on such materials and that it is
safeguarded against losses due to postponement of the work, or shortage or
misuse and against expenses for their proper watch and safe custody. The
University Engineer will be responsible for any overpayment and for watching the
recovery or adjustment of the advances as and when the material is used for the
work.
All works bills (including those in respect of works entrusted to Architects) shall be
thoroughly checked by the Engineering Unit which will ensure that the works have
been executed under proper authority and in accordance with the prescribed
standards and specifications, that the quantities have been correctly measured
and worked out, that the rates and calculations are correct and other conditions
of contract are fulfilled and that the excesses or extra items, if any are covered by
the required sanctions. It will also ensure that the bill is complete in all respects
including arithmetical accuracy in respect of quantities measured, rates allowed
and payment of the dues from the contractor.
The Accounts Section will further scrutinize the bills and make payments to the
contractor or supplier by cheque drawn in his favour. Such cheques shall be
delivered directly to the contractor or the supplier and intimation shall be given to
the University Engineer about the payment along with the duplicate copy of the
bill. As soon as the payments are made, the vouchers will be filed chronologically
and posted in the ledger.
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