GENERAL PRINCIPLES - Shivaji University

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(v)
Unpaid wages, if any, will be entered in the register of unpaid wages and
credited to “deposits”. The wages may be paid subsequently on a hand
receipt. A note of the payment will be taken in the Register of Deposits.
(vi) When the muster roll is closed, the work turned out shall be measured. When
the work turned out is not susceptible of detailed measurement, payment
may be made on the certificates of the officer-in-charge of the work to the
effect the work turned out is commensurate with the amount spent thereon.
(b) Measurement Books -
(i)
(ii)
Payments for all work done otherwise than by daily labour and for all supplies
required for specific work are made on the basis of measurement recorded
in measurement books. These books shall be numbered serially and their
account shall be maintained by the University Engineer showing the serial
number of each book the date of issue and date of its return.
The measurement Book shall be the most important record since it forms the
basis for all payments. Full particulars and the name of the work measured
shall be given in the measurement book, along with a certificate of the
measurements being checked.
(iii) A stock register of measurement books shall be maintained by the University
Engineer showing the printed number on each book, the name of the person
to whom issued, the date of issue and the date of return.
(iv) Before recording the measurements, it shall be ensured that the work done
or supplies made are fully in accordance with the prescribed specifications. If
any item of a work is measured before it is completed according to the.
specifications, the fact shall be clearly recorded in the measurement indicating
the deficiencies in the part of the work and the reduced rate at which payment
for the item is recommended.
(v)
The pages of the books shall be machine numbered. Entries shall be
recorded continuously and no blank pages shall be left torn or torn out. If any
pages are left blank inadvertently, they shall be cancelled by diagonal line
and attested and dated. The entries shall ordinarily be made in ink. No entry
may be erased or overwritten. If a mistake is made, it shall be corrected by
crossing out the incorrect words and figures and inserting the corrections
which shall be initiated and dated by the responsible official. A reliable record
is the object to be aimed at as it may have to be produced as evidence in a
Court of Law.
72
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