GENERAL PRINCIPLES - Shivaji University

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(ii) A contractor shall not be given verbal promise of being allowed higher rates
than those agreed upon in consideration of any peculiar or unforeseen
circumstances. If in any case higher rates are considered necessary, specific
orders of the Vice-Chancellor shall be obtained.
5.47 If any item of work which is not included in the original estimates, is required to
be included subsequently, a separate estimate for the extra item shall be prepared
and got approved by the competent authority. The estimate shall be accompanied
by a statement giving complete analysis showing how the rate has been worked
out.
Works Executed through Architects
5.48 In the case of major works entrusted to Architects, the contractors’ bills for the
work done are paid on the basis of the certificates given by the Architects.
However, the University Engineer will also associate himself closely with the work
on behalf of the University with a view to ensuring that the work is executed
according to the Schedule and that there are no deviations from the prescribed
terms and conditions. He will draw the attention of the Vice-Chancellor if, at any
time, it is found that the work is not progressing according to the fixed schedule
or specifications including material deviations from the quantities of the individual
items of work shown in the original estimates. The bills of the contractors received
through the Architects will be routed through the University Engineer so as to
enable him to keep a watch over the progress of the work as well as expenditure
for exercising budgetary control.
Works financed from Grants from the University Grants Commission
5.49 The conditions governing the grants sanctioned by the University Grants
Commission for works shall be strictly followed. The University Engineer shall
ensure that the conditions are strictly observed, that the required information or
reports are furnished without delay.
5.50 Payment of Bills -
(i)
Bills shall be prepared in duplicate in the prescribed forms. Every bill (and muster
roll) shall bear reference to the number and page of the measurement book in
which the measurements of the work are recorded. The name of the contractor
or supplier, name of work or purpose of supply, serial number of the bill, reference
to the agreement or sanction shall invariably be recorded by the University Engineer
before certifying the bill for payment. The original bill shall form a payment
voucher and shall be filed in the voucher file in the Accounts Section. The
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