GENERAL PRINCIPLES - Shivaji University

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Receipts
3.2 The stock of all receipt books shall remain in the custody of the Superintendent/
Assistant Superintendent. He shall, with the help of the Assistants, arrange to
maintain an account thereof. The account of the receipt books pertaining to the
different Departments or transactions shall be recorded on the different pages of
the stock register. The account shall be maintained in the manner specified in this
code.
3.3 As all the cash transactions are done through the Bank, no printed receipt books
will be used for collection in the Receipt Section. In case if any department/section
requires the receipt book, the same shall be supplied by the Receipt Section. No
department shall get it printed directly from the Press. The receipt book will be
certified and signed on the last page by the Superintendent/Assistant
Superintendent of the Receipt Section before it is issued for actual use.
3.4 An official computerised receipts shall be issued (Form No.2 – A, B,C) for all
moneys received on behalf of the University including money orders, postal orders,
Cheques, Demand Drafts etc., and transfers from one fund to another by cheque.
No amount shall be deposited directly into the bank without issuing a receipt for
the same. In issuing the receipts for cash, the clerk concerned at the counter
shall prepare a challan (Form No. 2-C) requesting the bank authorised to collect
money on behalf of University, to accept money from the concerned person, who
will deposit the money in Bank. The challan shall be treated as a receipt only after
the amount is remitted in the bank and the challan is signed by the bank authority,
and the entry is taken in the scroll submitted by bank to University. In case of the
cheque/draft/postal order etc. final receipt (Form No. 2-B) will be issued by the
Receipt Section, which will be subject to the realisation of the cheque/draft.
Concerned clerk shall also ascertain and record the head of account to which the
amount shall be credited and put his signature on the challan/receipt issued by
him. In case, an amount is received without any particulars, it shall be credited to
“other receipts” (suspense account) in the first instance. As soon as particulars of
the remittance are received, the amount shall be transferred from the suspense
account to the correct head of account for doing the needful in the matter.
3.5 When bank is not transacting the normal business as mentioned in the para
above, the cash transactions will be carried out at the cash counter of the University
using the computerised programme designed for this purpose. A Cash Receipt in
Form No. 2-A shall be issued for the cash collected at Counter. The cash so
collected shall be reconciled at the end of the day (Form No.22) and the same
shall be deposited in the bank on the next working day (Form No.23). In case of
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