GENERAL PRINCIPLES - Shivaji University

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1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 In the case of deficiency, the list shall also contain a report of the circumstances leading to such deficiency and in other cases about the condition of stores. The list shall be placed before Write Off Committee for consideration and recommendation as per the Shivaji University General Statues & Maharashtra Universities Act 1994. The Committee shall survey the stores and make a report together with its recommendations. The list of such articles together with the report and recommendations of the committee shall be placed before the Management Council / Vice Chancellor as per the Financial Delegation of Powers for considerations. After the report of the Committee has been accepted and the write off sanctioned, a list of the articles to be disposed of by auction shall be forwarded to the University Store Section / Engineering Section who will arrange for the auction of stores. The articles listed for write off and auction shall be stuck off the ledger on the authority of the Management Council Resolutions / As per Financial Delegation of Powers and disposal thereof noted, quoting the receipt number and the date under which the sale proceeds have been deposited to the Store / Engineering Section. (2) Lost or Stolen Property and Equipment When a determination has been made that University property or equipment has been lost or stolen, the individual or department / section accountable for the property or equipment shall immediately notify the Campus Security and then prepare and submit a complete written report to the Hon’ble Vice Chancellor & seek approval to lodge a Police Complaint by the concerned Dept / Section. A copy of the report must be sent to the Stock Verification Section & Campus Security Section. Employees may be charged for any loss of or damage to University property that is attributable to their negligence or unauthorized use. (3) Trade-in of Equipment (Purchase of Equipment under Buy Back): Departments must prepare and submit a written request whenever equipment is being traded-in for new equipment. The request shall include a complete description and identification of the equipment, the vendor, the monetary value offered for the equipment, and requisition number. The request shall accompany the requisition, with a copy to the Stock Verification Section. After the equipment has been traded in, the department must notify the Stock Verification Section and provide the copy purchase order along with the complete details of the old equipment including the depreciated value & request for the Write Off from the Dead Stock Register. 57 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901
1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901 (4) Donation of Equipment Stock Verification Section in accordance with University policy may donate university equipment and supplies. Any non-profit organization may qualify for a donation. The organization must submit a letter to The Vice Chancellor, Shivaji University, Kolhapur, requesting donation of items. All donations of equipment must be processed through Stock Verification Section. 4.17 TERMS AND CONDITIONS FOR AGREEMENT The terms and conditions for an agreement are given in Appendix IV in the form of a standard format. This form shall be made applicable to all the contracts to be executed on behalf of the university. The same conditions shall be incorporated in the tender documents. Any change required in this agreement/tender document, considering the nature of items, shall be made after approval by the competent authority. ❏❏❏ 58 1234567890123456789012345678901212345678901234567890123456789012123456789012345678901234567890121234567890123456789012345678901
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GENERAL PRINCIPLES - Shivaji University

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