GENERAL PRINCIPLES - Shivaji University

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(vi) Unless the partly used receipt books are brought into use during the next
year, the unused receipts therein shall be cancelled at the close of the
financial year and an endorsement to that effect shall be made by the Head
of Section.
(vii) On receipt of the completed books or during inspection, the entries therein
shall be carefully scrutinised by the Head of Section or some other officer duly
authorised by him and the originals of receipts there in shall be counted to see
that none have been removed or misused and a certificate to that effect shall
be recorded on the reverse of the last original receipt. Erasures and corrections
shall be critically scrutinised and the used books shall be kept in the custody
of the Head of Section for the purpose of annual audit.
(viii) It will be the responsibility of the head of the concerned section to see that
money collected daily shall be deposited in the bank on the next working day,
and to ensure the reconciliation with the finance department. Controlling
officer will periodically countersign the daily receipt register.
1.24 Actual physical verification of the stock of receipt books shall be carried out twice
a year (last week of September and March) by the Head of the section or the
Assistant Registrar, as the case may be, and a certificate to that effect recorded
in the stock register under the signature of the person conducting the verification.
The same shall be submitted to the Deputy Registrar / Chief Accountant, as the
case may be, for their counter signature.
EXPENDITURE
1.25 The following shall be the general principles governing all expenditure incurred
from the University Funds.
(i)
That there shall be provision of Funds authorised by competent authority
fixing the limits within which expenditure can be incurred.
(ii) That the expenditure incurred shall confirm to the relevant provisions of the
Act, Statutes, Ordinances and Regulations and Rules framed by the various
authorities of the University.
(iii) That there shall exist administrative sanction, either special or general, accorded
by the competent authority, as prescribed in the delegation of powers,
(appendix - I) authorising the particular item of expenditure.
1.26 All the sub vouchers attached to the voucher, shall be duly certified. An officer
who signs or countersigns a certificate is personally responsible for the facts so
certified.
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