GENERAL PRINCIPLES - Shivaji University

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make this effective, it is absolutely necessary to mark the serial number on all the
items of furniture and other equipment like chair, table etc., lying in the Department.
(1) Verification of Stock and Stores
(a)
The Superintendent/Asstt. Superintendent of Stock Verification Section shall prepare
a programme of annual stock verification and intimate it to all concerned
departments / sections well in time, so that it may be possible for them to arrange
for the test-check through their concern stock verifiers. It is also necessary that
whenever persons in charge of stores are transferred, the stock taking shall be
done and a certificate of handing / taking over of the stores and stock should be
recorded in the stock ledgers by the relieved and relieving person to avoid any
complications relating to responsibility for stock and stores.
It is the primary responsibility of the concerned Section / department to provide a
support of peon / coolies for the counting or any other purpose to the Stock
Verification Section & in-charge of Stock Verification Section shall put the remark
& sign all the pages of the stock register with the date of verification.
Library Books:
The position of library books is somewhat different from that of other stores.
Accordingly, the following procedure shall be followed for physical verification of
books in the libraries attached to the various Departments/Offices:-
1. Physical verification of books shall be done every year.
2. If having regard to the size of the library, the time, the cost and the personnel
involved, etc. it is not possible to have physical verification done annually, the
whole of collection of the books, shall be physically verified at intervals of not
more than 5 years, at least 1/5th of the library being checked every year.
3. The verification would always be subject to surprise test-check by some
independent officers.
A certificate of verification of stores with its results shall be recorded on the list,
inventory or stock account, as the case may be, where such verification is carried
out.
(2) Instruction for Physical Verification:
While making a physical verification, the following instructions shall invariably be
followed:-
1. Verification shall always be made in the presence of the subordinate authority
or of a responsible person deputed by him.
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