GENERAL PRINCIPLES - Shivaji University

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(k)
(l)
Cheque Issued but not encashed (Form No.28)
Budget wise Daily Cash/Bank Receipt (Form No.29)
(m) Budget head wise bank Payment for the date (Form No.30)
(n)
(o)
(p)
Department wise Receipt (Form No.31)
Department wise Payment (Form No.32)
Income Tax Deducted Report (Form No.33)
3.58 It is the duty of the Cash book Section to ensure that the Receipt and Payment
figures are reconciled by all the Budget Controlling Officers. Any corrections
pointed out during the reconciliation shall be rectified through Journal Vouchers.
Journal vouchers shall be prepared by concerned billing sections. The work of
reconciliation shall be completed before 30th April of the next financial year.
3.59 It shall be the duty of the Superintendent to make available all the record for audit
by Statutory Auditor and get it audited before 31 st August.
Along with Statutory Auditors, necessary records shall be made available for
audit by Accountant General and by any other authority as decided by Government.
3.60 The Superintendent shall obtain the replies from concerned section/department
and consolidate Compliance Report of the audit objections raised by Statutory
Auditors/ Accountant General/ Govt. Auditors with the help of Chief Accountant
and submit the same to Finance & Accounts Officer who will finalise the replies
and submit the same to Finance & Accounts Committee and Management Council
before 15 th October.
4) PAY BILLS AND PROVIDENT FUND SECTION :-
3.61 The Superintendent/Asst. Superintendent shall be In-charge of the Pay Bills and
Provident Fund Section and shall be responsible for timely preparation of monthly
pay bills and disbursement of Provident Fund Advances/ Withdrawals.
3.62 It shall be the duty of Superintendent to see that all the additions and deletions,
deductions, increments etc. communicated by Establishment Department are
carried out in the monthly Pay Bill and send the Pay Bills for Internal Audit Section
on or before the fifth last working day of the month.
3.63 Pay Bill Section shall prepare monthly pay bills of daily wages employees as well
as honorary teachers, chair professors, co-ordinators, honorarium to doctors, law
advisors, C.H.B. teachers, wages of the students under ‘Earn and Learn Scheme’
and fellowships and send these bills on or before fifth last working day of the
month.
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