GENERAL PRINCIPLES - Shivaji University

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accounted for. All used receipt books shall be returned to Receipt Section.
3.15 The Superintendent/Assistant Superintendent shall ensure that all DDs/Cheques
received on the previous day are deposited into the bank on the following day. A
note of the bank acknowledgement shall be taken in the DD/Cheque deposit (form
No.5) under the signature of the bank Cashier. Superintendent/Assistant
Superintendent shall ensure that all the bank deposit forms are filed along with the
receipts issued against those DDs/Cheques. He shall ensure that all the challans
issued at the counter are deposited in the bank, and prepare a monthly report of
the challan numbers which were not produced in the bank (form no.25) and
submit the same to the Chief Accountant on the 5th of each month, through the
Assistant Registrar.
3.16 Cheques and other instruments deposited into the bank but returned by the bank
unrealised for one reason or the other will be noted by the Superintendent/
Assistant Superintendent in a separate register and the same forwarded to the
Department concerned for obtaining a fresh cheque/DD etc. from the party
concerned. As soon as a fresh instrument is received, it shall be deposited into
the bank and the words “Represented” noted on the relevant paying-in-slip. The
register shall be reviewed every week and the amount still outstanding to be
received/realised as at the end of that week noted on a fresh page. The register
shall be submitted to the Assistant Registrar every week for his inspection and
signature.
3.17 A register shall be maintained by the Receipt Section showing the details regarding
day-to-day cash collection and its movement between the office and the different
banks. The Superintendent shall furnish the Director of Insurance every month
with a statement showing the total amount of cash carried from the University
office to different Banks.
3.18 In addition to above mentioned register, Receipt Section is required to maintain
following additional registers –
(a)
(b)
(c)
(d)
(e)
(f)
Cancelled Receipts (DD/IPO/Cheque) (Form No.20)
Fee Structure list (Form No.21)
Daily Receipt by Cash at Counter (Form No.22)
Cash Deposit Report (Form No.23)
Daily Statement showing the details of the amount received through Money
Order (Form No.24)
Pending Challan List (Form No.25)
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