GENERAL PRINCIPLES - Shivaji University

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ii)
iii)
iv)
With regard to the execution of works, verbal orders shall not be given, but
where such orders are given they shall be confirmed in writing as soon as
possible after obtaining the sanction of the competent authority.
A Register of Commitments/payment shall be maintained by the Engineering
Unit for keeping a watch over the financial liabilities in respect of the works
which have been approved for execution.
Works shall be executed either departmentally by employing daily labour/
piece workers or through contract.
5.35 Records of Works
The initial records on which the accounts of work are based are :
(a)
(b)
muster roll, and
measurement books.
(a) Muster roll -
(i)
(ii)
When any work is done by daily labour, a muster roll shall be maintained by
the official in-charge of the work.
The forms of the muster rolls shall be numbered and sealed with the University
Seal before they are brought in use. The University Engineer will keep the
forms in his custody after giving them serial numbers and issue them to his
subordinates as and when required after putting his signature and date of
issue on the forms and keeping an account the forms in a bound register.
Loss of any of the forms whether blank, or issued shall be immediately
reported to the Accounts Department so as to guard against wrong payments.
(iii) For work done by daily labour, the subordinate in-charge of the work will
prepare the muster roll which will show the work done by this means and the
amount payable on this account. A separate muster roll shall be maintained
for each work which has been separately estimated for. The payment on
muster roll shall be made by a responsible person only after the University
Engineer has passed it for payment. The fact of payment will be certified by
the University Engineer.
(iv) The muster roll shall be written up daily by the subordinate, supervising the
work. Every morning a report showing the number of labourers employed on
each work shall be sent to the University Engineer. These reports will be
used to check the muster rolls, when presented for payment.
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