GENERAL PRINCIPLES - Shivaji University

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(g)
(h)
Consolidated External Fee collection (Form No.26)
Detailed External Fee Collection (Form No.27)
2) CHEQUE SECTION :-
3.19 The Superintendent will be In-charge of the Cheque Section and shall be
responsible for the custody and accounting of cheque books and other valuables.
3.20 The cash and the cheques, blank cheque books, Investment Receipts, shall be
kept in a safe secured by two locks. The key of one of the locks shall be kept with
the concerned clerk and the other with the Superintendent/Assistant Superintendent.
The safe shall never be opened unless both the custodians of the keys are
present.
3.21 Duplicate keys of the safe shall be kept in a sealed cover and deposited in the
Bank Safe Deposit vault. A duplicate key register shall be maintained by the
Superintendent (Cheque) and once a year in each April, the keys deposited in the
bank shall be examined and taken for daily use and the keys which are being
used shall be kept in a sealed cover and deposited in the bank. A note of this
change shall be taken under the signature of Chief Accountant.
3.22 The Superintendent (Cheque Section) shall allot some drawers to concerned
sections for the safe custody of the documents like insurance policies, agreements,
investment receipts etc.. The keys of main doors shall be with the Superintendent
and the clerk as mentioned in the above Para. The keys of the drawers shall be
handed over to the concerned section to whom they are allotted. He shall not be
responsible for the contents in the drawers.
3.23 The Superintendent/Assistant Superintendent shall ensure that all precautions are
taken for the safety of the cash including the cash in transit and at the counter and
shall be responsible for obtaining the insurance policies for cash in transit and
also cash at counter, and keeping them current. He shall also suggest suitable
amendments thereto as and when required. The measures to prevent
embezzlements, thefts etc. during the movement of cash shall be scrupulously
enforced.
A register shall be maintained by the Cheque Section showing the details
regarding day-to-day withdrawal of cash for reimbursement and its movement
between the office and the different banks.
3.24 With a view to ensuring that no blank cheque form falls into an unauthorised
hand, the Superintendent/Asstt. Superintendent of Cheque Section shall maintain
a ‘Cheque Forms Control Register’ in respect of all stock of blank cheque books
lying in his possession. Before recording therein the closing stock of blank
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