Ph.D. Program Guidebook - The University of Chicago Booth School ...

Ph.D. Program Guidebook 2007-2008
(2) When the proposal/dissertation is deemed acceptable, the student works with the
committee members to find a mutually agreed upon day and time for the proposal or
defense.
(3) No later than 2 weeks before the chosen date, ask the chairperson of the committee
to send an email to the Associate Director and the Information Manager, authorizing
the scheduling of the proposal or defense seminar. If you want to schedule a
proposal/defense between 10-13 days in advance, you must get the permission of
your entire committee in order to do so. Everyone on the student’s committee must
send the Information Manager an email, indicating that it is okay to schedule the
proposal for that specific date. Proposal/defenses cannot be scheduled less than
10 days in advance.
(4) Send an email to Information Manager stating the title of the dissertation and the
members of your committee. Indicate if anyone will be in absentia. Indicate if any
member of your committee is from another department/school of the University or
another university (and if so, which department/school/university). For defenses,
also indicate information about your job: title, institution, location (if known).
(5) Information Manager will book a room, prepare the formal announcements and send
them out.
(6) No later than 1 week before the proposal or defense seminar, provide a copy of the
dissertation proposal or dissertation to each of the committee members and to the
Ph.D. Office. The Ph.D. office will confirm with your committee members that they
have received a copy of the proposal/dissertation one week in advance of the
scheduled proposal/defense. If your committee has not received a copy by this date,
your proposal/defense will be cancelled and will need to be rescheduled (following
the appropriate scheduling guidelines).
(7) Following the proposal seminar, you will receive a letter informing you that your
chairperson has been instructed to give you, within 30 days, a memo outlining all the
tasks you need to do on your dissertation in preparation for the defense. Please make
sure you receive that memo and when you do, inform the Ph.D. Program Office. If
you have trouble obtaining it, ask for the assistance of the Associate Director.
(8) See the Associate Director about registering for graduation (you might need to do
this substantially before you defend in order to meet graduation registration
deadlines).
Remember to allow plenty of time in advance for planning and scheduling the seminar.
GRADUATION PROCEDURES
(1) Reach candidacy. Generally this is done at least 8 months before graduation.
(2) Successfully propose and defend your dissertation. (If you have not successfully
defended your dissertation but plan to do so within the quarter, you may still apply
for graduation.)
(3) Submit an online graduation application (or applications, if you are also getting the
MBA). The deadline for degree application is prior to the start of the quarter
in which you intend to graduate.
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