Ph.D. Program Guidebook - The University of Chicago Booth School ...

Ph.D. Program Guidebook 2007-2008
CHAPTER 15 – OTHER UNIVERSITY AND GSB POLICIES
UNIVERSITY RESIDENCE AND REGISTRATION REQUIREMENTS; STUDENT STATUS
At the inception of the 2000-01 academic year, the University of Chicago revised its policy of
registration residence categories for doctoral students. The new policy applies to all
doctoral students in the entire university regardless of previous status or year of entry.
Previous policies will not be “grandfathered” for students who entered prior to 2000. Please
disregard all discussions of residence requirements in previous editions of this Guidebook
prior to 2000.
To receive a Ph.D., students in doctoral programs at the University of Chicago must
complete four academic years (a minimum of twelve quarters up to a maximum of 16
quarters, if students elect to study during the summer quarters) in the status of Scholastic
Residence. Students must then maintain registration in the status of Advanced
Residence until the doctorate is awarded. In both statuses, satisfactory academic progress
toward the doctorate is a prerequisite for continued registration. A third residence status is
Leave of Absence. These registration statuses are described below.
Scholastic Residence: All Ph.D. students will be enrolled in Scholastic Residence during the
first four academic years in the Program. During each of these four years, students are
required to be registered for at least three academic quarters. The GSB Ph.D. Program
specifies that these quarters be autumn, winter and spring. Registration during the summer is
not required and must be approved by petition to the Director of the Ph.D. Program if
additional summer coursework is desired.
During the early years of Scholastic Residence, students are engaged primarily in course
work; during the later years, that typically changes to a combination of course work,
examinations and independent research and writing.
Registration: Students in this category and who are taking classes must participate in the
registration process each quarter. Those who have finished all course work and workshops
and are not taking additional courses will be automatically registered.
Advanced Residence: After completing 4 academic years of scholastic residence, students
enter the status of Advanced Residence and remain in this status until they complete their
degree requirements, for a maximum of eight calendar years. Note that this 8-year maximum
is a University standard. The GSB requires its doctoral students to finish within seven years
from matriculation and will not support tuition after the fifth year in the Program (first year
of Advanced Residence). 4
The University of Chicago defines Advanced Residence as a full-time student status.
Students are required to be registered (and will be assessed full tuition) for three quarters of
each academic year. For the GSB, those quarters are autumn, winter and spring. Summer
registration will take place if that is the quarter in which the student graduates.
Registration: All students in this category are automatically registered and do NOT need to
participate in the registration process, unless they wish to take courses.
Leave of Absence: UC doctoral students may apply for a leave of absence not to exceed four
academic quarters according to the following regulations:
4 An exception to the five-years-of-tuition-support rule is made for students in the Ph.D. /J.D. Program.
For those students, six years of tuition support is provided.
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