Ph.D. Program Guidebook - The University of Chicago Booth School ...

Ph.D. Program Guidebook 2007-2008
(1) During Scholastic Residence, a student who has completed three or fewer years in this
status may apply to the Director of the Ph.D. Program for a leave of absence of up to four
academic quarters. Upon returning from such a leave, the student will be required to
register in Scholastic Residence until the requirement of four years of registration in that
status has been fulfilled. (During the period of leave, the academic residence status
“clock” is stopped.)
(2) A student in Advanced Residence may apply for a Leave of Absence only if temporarily
incapacitated by major illness or injury. Applications for such a leave must be endorsed
by the Director of the Ph.D. Program; they can only be granted by the Office of the
Provost. A student may take such a medical leave of absence for no more than four
academic quarters.
(3) A female student in either Scholastic or Advanced Residence who becomes pregnant
may request a one-quarter leave for childbirth. The one-quarter maternity leave may be
taken in the quarter of childbirth or an adjacent quarter. Such a leave may be granted by
the Director of the Ph.D. Program.
GSB Leave of Absence policies: Chicago GSB reserves the right to place a student on an
administrative leave of absence for lack of academic progress or performance, disciplinary
sanctions, Category Two restrictions, and other such circumstances. When the Associate
Director determines, in consultation with the Student Counseling and Resources Director (or
his or her designee), that a student’s continued presence on campus poses a substantial risk to
the safety and well-being of others or may cause significant disruption to the functioning of
the University, a leave of absence may be indicated. The student may be in a better position
to recover from or manage his or her symptoms at home or in a less stressful environment.
They may also benefit from specialized counseling or treatment away from the University.
The student will be given the opportunity to take a leave of absence voluntarily. If the
student declines to take a voluntary leave of absence, the Associate Director has the authority
to restrict or cancel existing and further registration of the student.
While on a leave of absence, students are placed on “inactive” status. Students should review
the section on Inactive Status and the following recommendations prior to deciding to take a
leave of absence:
1. Bidding for classes: Students should not bid for classes for the quarter(s) they will be
on leave. Students who have bid for classes for the upcoming quarter should
immediately enter a bid in the next round of DAS to drop all classes. By dropping
courses in DAS, students receive points back (if any) in the amount of the closing
price in that round. There is no refund of bid points for dropping courses after rounds
of bidding. Access to ORB is restricted during the leave quarter(s).
2. Fees: Students are not charged fees while on a leave of absence.
3. Financial aid: Students who receive financial aid and/or loans must inform Chicago
GSB’s financial aid office of their intention to take a leave of absence.
The following are specific considerations for students in the PhD Program:
1. Student Health Insurance: The PhD Program will not cover the cost of health
insurance coverage while on a leave of absence. The only exception is for students
taking an approved medical leave of absence. Students participating in the
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