Ph.D. Program Guidebook - The University of Chicago Booth School ...

Ph.D. Program Guidebook 2007-2008
CHAPTER 10 – VISITING STUDENTS
VISITING STUDENT STATUSES
Visiting Ph.D. students from other institutions or other visitors with no current institutional
affiliation fall into one of three categories established by the University: Non-Degree
Visiting Students, Exchange Students (CIC Traveling and Exchange Scholars), or
Graduate Students-at-Large. If the student is enrolled at one of the schools participating in
the CIC or Exchange Scholars program (see below), then those procedures for studying at the
GSB should be followed. If the student is enrolled at another school or has no current
institutions affiliation, the student must follow the relevant process as described below.
Non-Degree Visiting Students
On occasion, and in consultation with the Director of the Ph.D. Program, a tenured or tenure
track faculty member may invite a Ph.D. student to come to the GSB to work under the
faculty member’s tutelage. Such non-degree visiting “Student Researchers” must have
reached the dissertation stage of their academic training, and intend to conduct research in
their dissertation area at the GSB. They will not be allowed to enroll in classes nor can they
take on a teaching position with the University.
If an international student has been invited to come to the GSB, the Ph.D. Office will obtain
from the University’s Office of International Affairs (OIA) the necessary papers to apply for
a visa. These will be forwarded to the student.
The student will be responsible for funding their own expenses, including tuition (Nondegree
visitor rate), fees, room and board, transportation, health insurance, among other
expenses. If invited, the student will be registered as a non-degree visitor. Generally, the
student cannot be registered in this status for more than four quarters.
EXCHANGE STUDENTS
The University participates in two academic exchange programs: the CIC Traveling Scholar
Program and the Exchange Scholar Program. Both programs allow doctoral students from
participating institutions to take advantage of special educational opportunities not available
at the home campus (e.g., library holdings, classes, research centers, a particular faculty
member). Students apply through the Office of Graduate Affairs, and can study for up to one
academic year at the host institution. Participants register at the home and host institutions
and a record of work done is entered on the transcripts of both institutions. Participants pay
tuition to the home university and are not billed for tuition by the host institution. Additional
information about the CIC Traveling Scholar Program and the Exchange Scholar Program
can be found at http://grad-affairs.uchicago.edu/.
Graduate Students-at-Large
Graduate Students-at-Large are students interested in taking courses for a grade at the
University of Chicago even though they are not admitted into a degree granting program at
the University. Graduate Students-at-Large are registered through the Graham School for
General Studies and should consult the Graham School for additional information
(http://grahamschool.uchicago.edu/). No more than 3 course credits earned as a Graduate
Student-at-Large may be transferable if admitted into a degree program at the University.
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