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ANNEX 2 – ADMINISTRATION PORTFLOIO
FINANCE AND PROCUREMENT UNIT
Products and services - Finance
Finance has, as a main objective, to ensure that financial transactions (financial
commitments, payments, recovery orders, budget transfers etc) are processed in line with
the regulatory framework.
Additionally, Finance plays a role with regards to informing stakeholders about the outcome
of those financial processes in the form of budget monitoring reports, payment information
and annual financial statements.
Recurrent nature:
Produces the annual budget, in close cooperation with the Controller and business units,
to respond to the objectives/activities as laid down in the Programme of Work.
Provides monthly budget reports to the Directorate Programme Board and Management
Board, within the philosophy of ‘sound financial management’, providing transparency
and accountability on the month-to-month relationship of activities and financial means;
Carries out and documents change management of financial transactions such as transfers
of appropriations and carry-overs; 30
Facilitates the auditors of the Internal Audit Service of the Commission and the European
Court of Auditors, by providing documents, reports, responses to findings and
implementing follow-up recommendations;
Manages mission orders and mission claims;
Registers all claims and invoices, legal entities and bank accounts of third parties
submitted to Frontex in the financial system; and,
Carries out financial verification of transactions as a centralized function.
New Initiatives for 2013:
Mapping of the unit’s business processes - Once all processes are mapped, an analysis will be
carried out to identify risk and quality issues. Where necessary the processes will be
redesigned incorporating improvement measures; this exercise will be carried out in close
cooperation with the Quality Manager and relevant other units at Frontex.
After the processes have been adopted by the Authorizing Officer, validation of the systems
will be carried out by the Accounting Officer. This validation has as a goal to ensure that the
30 Financial Regulation of the European Agency for the Management of Operational Cooperation
at the External Borders of the Member States of the European Union, Management Board
Decision No. 29/2008
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