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systems in place provide sufficiently reliable data necessary for the production of accounts
which give a true image of the Agency' assets and of budget implementation in accordance
with Title VII of the Financial Regulation.
In addition, the requirements for implementing an application for an integrated approach to
the financial lifecycle of projects/activities with the Member States will be analyzed for
further action.
Outputs expected:
Creation of a manual covering all main processes undertaken in the Finance &
Procurement Unit;
Where relevant changes to the current practices are proposed; decisions on the
introduction of such changes will be undertaken in discussion with the relevant
authorizing officer; and,
Introduction of an integrated electronic system to streamline the processes.
Products and services - Procurement
Procurement has, as a main objective, to ensure that procurement procedures and contracts
are coherent, legal and in line with regulations in force and the Frontex Financial Regulation
and associated Implementing Rules.
Recurrent nature:
Provides the means and advice for efficient and effective contract management to be
carried out by the responsible business unit/sector according to the relevant rules in
place;
Produces a procurement plan in cooperation with Frontex’ business units.
Provides training and guidance to Frontex staff responsible for drawing up terms of
reference/technical specifications for goods/services.
Advises and assists staff when, due to unforeseen circumstances, regular procurement
procedures cannot be followed; and,
Provides necessary reports, statements and statistics;
Undertakes public procurement work related to tenders.
New Initiatives for 2013:
Mapping of business processes was carried out in 2012. A project to convert the processes into
an electronic system started in 2012 and will continue in 2013.
Outputs expected:
Creation of a manual of all processes for the procurement area; and,
Introduction of an electronic system and automation for streamlining work processes.
Products and services - Accounting
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