AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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CATEGORY:Attachment(s):ConsentPrice Breakdown from WW DanielsAPPROVAL FOR EMERGENCY MANHOLE REPLACEMENT ON OAKWOODBOULEVARD IN BUENAVENTURA LAKESExplanation: The Board is requested to approve award of a construction contract to a TohoWater Authority continuing contractor, WW Daniels Construction, for the Emergency Manholereplacement in Oakwood Blvd. in BVL in the amount of $75,585.00.On Wednesday, December 8, 2010, Field Services received a call about a sinkhole near amanhole on Oakwood Boulevard in the BVL service area. Upon inspection, it was found thatthe manhole, which is approximately 15 Feet deep, had dropped and sheared off portions ofthe mains in each direction. It has also had severe leaks, which is what was causing thesinkhole to form. The road is heavily travelled by local residents. Field Services crews filled inthe sinkhole to secure it for the night.On Thursday, December 9, 2010, Field Services called WW Daniels (a current ContinuingServices Contractor to Toho Water Authority) to begin traffic control preparations for the areaaround the manhole. Assistance was needed from an outside contractor because of the depthof the manhole. It was imperative to perform the work quickly to prevent the road fromcollapsing, a major sewer spill, and many safety concerns for the public. WW Daniels wascontacted to begin work as soon as possible and to secure the area. The sinkhole wasaffecting the entire width of the road. The work included dewatering, traffic detours, andreplacement of the manhole and portions of the mains.Field Services coordinated with WW Daniels and the County to complete the work and openthe road back up to traffic as required by the County.The repair work took 11 days to complete. WW Daniels has completed the emergency workand submitted an invoice and price breakdown. This includes all labor, equipment, materials,and traffic control. Funding for this repair will come from 421-1335-536-46-06.Recommendation: Staff recommends approval of the payment to WW Daniels for theEmergency Manhole Replacement Oakwood Blvd. in the amount of $75,585.00. Funding forthis repair will come from 421-1135-536-46-06 operating budget.Emergency MH Replacement Oakwood Blvd.03.09.11bl7B
Page 1 and 2: 951Martin Luther King Boulevard. Ki
Page 3 and 4: CATEGORY: PresentationPROCLAMATION
Page 5 and 6: 0.7B. APPROVAL OF JANITORIAL SERVIC
Page 7 and 8: The Board asked how the delinquent
Page 9: 7:03:01 PMSupervisor White seconded
Page 15 and 16: PROCUREMENTPOLICIES AND PROCEDURESM
Page 17 and 18: TABLE OF CONTENTSSECTION 1. GENERAL
Page 19 and 20: 11.7 Protest Procedures ...........
Page 21 and 22: 22.9 Debarment Procedures. ........
Page 23 and 24: The Authority’s Purchasing and Wa
Page 25 and 26: a public officer or employee acting
Page 27 and 28: act. The violation of any provision
Page 29 and 30: M. Ensuring procurement actions are
Page 31 and 32: 3.3 Employee Responsibilities in th
Page 33 and 34: All purchases shall require approva
Page 35 and 36: 1. BPOs shall be monitored very clo
Page 37 and 38: Purchase Form that will be forwarde
Page 39 and 40: IFB and the Purchasing and Warehous
Page 41 and 42: 6.1 RequirementsSECTION 6. INVITATI
Page 43 and 44: B. In no instance shall consultants
Page 45 and 46: 7.1 RequirementsSECTION 7. REQUESTS
Page 47 and 48: 7.8 Evaluation of ProposalsGeneral:
Page 49 and 50: and Warehouse Manager and submitted
Page 51 and 52: SECTION 8. PURCHASES OF PROFESSIONA
Page 53 and 54: SECTION 9. PURCHASE OF VEHICLES9.1
Page 55 and 56: 11.1 Guidance for Working with Vend
Page 57 and 58: Financially committing the Authorit
Page 59 and 60: concerning the solicitation or awar
Page 61 and 62:
SECTION 12. INVOICES AND RECEIPT OF
Page 63 and 64:
SECTION 13. SPECIFICATIONS13.1 Gene
Page 65 and 66:
D. DimensionsE. Size or capacityF.
Page 67 and 68:
14.1 Types of Bonds and Requirement
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Insurance requirements for all IFBs
Page 71 and 72:
E. Cannibalized - items removed for
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When an item(s) is cannibalized (pa
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SECTION 16.PURCHASING CARD PROGRAM1
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CardholderA. Attend a training clas
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Purchasing Card AdministratorA. Coo
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B. The cardholder will be responsib
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H. Recurring maintenance, rental or
Page 85 and 86:
Missing DocumentationIf for some re
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YOUR ACCOUNT IS IN DISPUTE FOR $XXX
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SECTION 17. CONTRACTS17.1 PurposeTh
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Upon obtaining approval of the cont
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Justification of Change OrderThe ne
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19.1 Purchasing RecordsSECTION 19.
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CustomersCustomers of the Authority
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Purchasing Technician will also ver
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Once a commodity group has been che
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Items found to be damaged, expired
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21.1 Local Vendor PreferenceSECTION
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usinesses where lowest responsible
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D. Emergency means circumstances wh
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Executive Director or his/her desig
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committee members appointed by the
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5. For commission of an offense as
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Bid: a competitive price offer made
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Change Order: purchaser’s written
Page 121 and 122:
Decentralized Purchasing: the distr
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Item: a single, separate thing, uni
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Point of Origin: shipping point, th
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Services: any work performed by an
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CATEGORY: ConsentAttachment(s):Deve
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Middlesex Corporation $5,789,157.83
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Please note: To avoid errors on the
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CATEGORY:Informational Presentation
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Tohopekaliga Water Authority Invest
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Tohopekaliga Water Authority Asset
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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