AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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approval and should be noted in the “Internal Comment” field for Purchase Requisitions. Allsole source procurements are valid one (1) year from approval date.In the event of the purchase meeting the dollar threshold required for a formal bid/proposal, aNotice of Intent to Sole Source shall be prepared by the Purchasing and Warehouse Departmentand advertised to the public for seven (7) business days. This will allow vendors who feel theycan provide a similar service to submit their justification in writing. If it is determined by thePurchasing and Warehouse Department and the User Department that other vendors can providethe same service, a formal bid/proposal will be prepared.See Section 2.1D(ii) for the requirements imposed by State law for "sole source" purchases.5.6 Request for Quote (RFQ)The Purchasing and Warehouse Department may issue a Request for Quote (RFQ) for purchasesup to $15,000 in an effort to negotiate and support competitive/best pricing for the Authority.This method is utilized if the expected dollar amount is relatively small, but exceeds thethreshold for written quotes and requires some level of competitive pricing.The RFQ will be advertised on Demand Star by Onvia for seven (7) days. Quotes may beopened and tabulated upon receipt. Responses may be received by fax or in writing and must bereceived at the Purchasing Office by the date and time specified. Award will be made to thelowest responsive and responsible vendor. If a vendor offers an alternative (not equal) that thePurchasing and Warehouse Department and the User Department determines would be in thebest interest of the Authority then each vendor contacted for the RFQ will be provided with therevised requirement and allowed to submit another quote.5.7 Invitation for Bid (IFB)The Purchasing and Warehouse Department may issue an Invitation for Bid (IFB) for purchasesover $15,000. This method is also known as sealed competitive bidding and is the preferredmethod of procuring a good or service. Award is made to the lowest responsive and responsiblebidder and is based solely on the specifications set forth without negotiation or discussion withthe vendor.An IFB shall either be advertised publicly on Demand Star by Onvia or in a newspaper ofgeneral circulation for at least ten (10) days prior to the date bids are due.5.8 Request for Proposal (RFP)The Purchasing and Warehouse Department may issue a Request for Proposal (RFP) forpurchases over $15,000. If this method is utilized, it is not practicable to define the scope ofwork for which commodities or contractual services are required with sufficient specificity for an17|Page
IFB and the Purchasing and Warehouse Department seeks a responsible vendor to proposecommodities or contractual services that meet the scope of the solicitation.An RFP shall be advertised publicly on Demand Star by Onvia or in a newspaper of generalcirculation, or both, for at least ten (10) days prior to the date proposals are due.5.9 Cooperative Purchasing (Piggy Backing)The Authority may participate in, sponsor, conduct or administer a cooperative procurementagreement with one or more public bodies or agencies for the purpose of combiningrequirements to increase efficiency or reduce administrative expenses. The objective ofcooperative purchasing with other public entities is to provide the Authority with the followingadvantages:A. Better prices due to larger volumeB. Better quality due to improved specificationsC. Savings in time and administrative costs5.10 Government ContractsThe originating department’s requirements may be fulfilled by procuring goods or services fromcontracts made available by State and Federal Government or other governmental agencies.When a requirement is made from such contracts, the Purchasing and Warehouse Department orUser Department must determine whether such goods or services meet the Authority’srequirements relative to price and quality resulting in the best value.5.11 Shared Interest Cooperative Purchasing (SICOP)The Shared Interest Cooperative Purchasing (SICOP) is a cooperative Purchasing committeeunder the Central Florida Chapter of the National Institute of Governmental Purchasing (CFC-NIGP). The objective is to achieve cost savings by combining requirements into cooperativecontracts, realize additional cost savings through reduction in administrative expenses and serveas a forum for the exchange of resources and technical information.Items may be purchased from bid or proposals advertised by the SICOP without furthercompetitive research. Items purchased from these bids will be subject to approval per thePurchasing and Warehouse Department Approval Authority levels.5.12 Osceola County Purchasing CooperativeThe Osceola County Purchasing Cooperative is a group of governmental and municipal agenciesin Osceola County, consisting of Osceola County, the School District of Osceola County, theCity of St. Cloud, Kissimmee Utility Authority, the City of Kissimmee and Toho Water18|Page
Page 1 and 2: 951Martin Luther King Boulevard. Ki
Page 3 and 4: CATEGORY: PresentationPROCLAMATION
Page 5 and 6: 0.7B. APPROVAL OF JANITORIAL SERVIC
Page 7 and 8: The Board asked how the delinquent
Page 9 and 10: 7:03:01 PMSupervisor White seconded
Page 14 and 15: CATEGORY: ConsentAttachments: Resol
Page 16 and 17: FORWARDThis manual contains instruc
Page 18 and 19: 6.1 Requirements ..................
Page 20 and 21: 16.7 Procedures for Making and Payi
Page 22 and 23: 1.1 MissionTOHO WATER AUTHORITYPROC
Page 24 and 25: SECTION 2. CODE OF ETHICS AND CONDU
Page 26 and 27: a. The official or the official’s
Page 28 and 29: SECTION 3. RESPONSIBILITIES OF PURC
Page 30 and 31: D. Award1. Purchasing and Warehouse
Page 32 and 33: SECTION 4. PURCHASING PROCEDURES4.1
Page 34 and 35: Purchasing and Warehouse Department
Page 36 and 37: SECTION 5.METHOD OF SOURCE SELECTIO
Page 40 and 41: Authority, hereinafter referred to
Page 42 and 43: 6.3 Pre-Bid ConferenceA pre-bid con
Page 44 and 45: The site visit may be conducted by
Page 46 and 47: 7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89:
Items that are typically prohibited
Page 90 and 91:
contracts require a written contrac
Page 92 and 93:
Purchasing and Warehouse Department
Page 94 and 95:
SECTION 18. PUBLIC NOTICES18.1 Purp
Page 96 and 97:
SECTION 20. WAREHOUSE PROCEDURES20.
Page 98 and 99:
Any Stock Requisition with items no
Page 100 and 101:
The Warehouse Clerk or Purchasing T
Page 102 and 103:
check the transaction records for p
Page 104 and 105:
20.9 SafetyIt is important each emp
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B. A copy of a current Osceola Coun
Page 108 and 109:
SECTION 22. DEBARMENT OF BIDDERS22.
Page 110 and 111:
5. Respond to inquiries concerning
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2. commission of a fraud or a crimi
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E. The committee's decision shall b
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SECTION 23. DEFINITIONSAccept: to r
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Bona Fide: in good faith.Bond: a bi
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Consultants/Experts: persons having
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Fee: a sum of money asked or paid f
Page 124 and 125:
Negotiation: contracting through th
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Purchasing Cycle: the sequence of a
Page 128 and 129:
Terms and Conditions: a phrase gene
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CATEGORY: Consent 7EAttachment(s):E
Page 140 and 141:
MemorandumDate: December 22, 2010To
Page 142 and 143:
Agenda: ConsentAPPROVAL OF SPONSORS
Page 144 and 145:
Tohopekaliga Water AuthorityInvestm
Page 146 and 147:
Tohopekaliga Water Authority Invest
Page 148 and 149:
Tohopekaliga Water Authorityaffecte
Page 150 and 151:
Page 152 and 153:
Page 154 and 155:
Page 156 and 157:
Page 158 and 159:
Page 160 and 161:
Page 162:
CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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