AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

H. Recurring maintenance, rental or lease of equipmentI. Entertainment expensesJ. Any purchases where insurance requirements are a consideration and cardholderhas not obtained the approval of the Risk Management DepartmentK. Fixed assets over $1,000L. Professional Services (i.e., architectural, engineering, land surveying, legal,accounting)M. Personal Services (i.e., personal mail service, individual employee benefit)Permitted Travel for Employees with Designated Travel Allowance on their Purchasing CardThe following purchases are permitted with the Purchasing Card ONLY for authorized travelexpenditures within the travel expense reimbursement policy adopted by the Authority Boardand in conformity with state law:A. Travel related expenditures (hotels, seminars, workshops, conferences, car rental,etc.)B. Entertainment expenses for Authority useC. Utilities (i.e. telephone services, telephone calls)D. Rental or lease of land or buildingsE. Recurring maintenance, rental or lease of equipmentReview of Purchases by DepartmentsBecause of their knowledge of the job responsibilities and requirements, DepartmentRepresentatives are required to review each Purchasing Card expenditure (item purchased,amount, and vendor) to ensure the goods purchased was necessary, and for official use.When purchases are questioned, the Department Director or their designated DepartmentRepresentative will be responsible for resolving the issue with the cardholder. If the DepartmentDirector cannot be satisfied that the purchase was necessary and for official use, the cardholdermust provide either a credit voucher proving the item(s) were returned for credit or a personalcheck for the full amount of the purchase. Checks must be sent to the Accounting and FinanceDepartment with an explanation and account number.62|Page