AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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Purchasing and Warehouse Department. The department will receive a copy of the executed POChange Order.4.7 Blanket Purchase Order (BPO)A Blanket Purchase Order (BPO) is an agreement that simplifies the purchase of repetitiverequirements for similar products or services. The BPO alleviates the necessity of issuingnumerous POs. A period of time, which is usually one (1) year and a not-to-exceed dollaramount, will be specified prior to the approval of the BPO.A. Placing the Order1. A BPO is initiated with a requisition.2. The BPO should include a general description of the service.3. The BPO should reference the Invitation for Bid (IFB) that the BPO wasissued against.4. After the BPO is issued, the department is authorized to place orders whenneeded via telephone, email, and fax or in person directly with thesupplier.5. The User Department shall be responsible for acknowledging receipt ofgoods and approval of payment.B. Purchasing1. The Purchasing and Warehouse Department may monitor all or selectedpurchases to ensure adherence to the Authority’s procedures.2. Appropriate action will be taken if User Departments are not incompliance with the Authority’s procedures.C. Payment1. Partial payments are made as items are purchased against the BPO untilthe dollar amount encumbered is reached.2. User Departments must approve invoices pending approval in SmartClient to ensure that payment is made in a timely manner.D. User Department13|Page
1. BPOs shall be monitored very closely by the User Department as toexpenditures so as not to exceed the encumbered amounts.14|Page
Page 1 and 2: 951Martin Luther King Boulevard. Ki
Page 3 and 4: CATEGORY: PresentationPROCLAMATION
Page 5 and 6: 0.7B. APPROVAL OF JANITORIAL SERVIC
Page 7 and 8: The Board asked how the delinquent
Page 9 and 10: 7:03:01 PMSupervisor White seconded
Page 14 and 15: CATEGORY: ConsentAttachments: Resol
Page 16 and 17: FORWARDThis manual contains instruc
Page 18 and 19: 6.1 Requirements ..................
Page 20 and 21: 16.7 Procedures for Making and Payi
Page 22 and 23: 1.1 MissionTOHO WATER AUTHORITYPROC
Page 24 and 25: SECTION 2. CODE OF ETHICS AND CONDU
Page 26 and 27: a. The official or the official’s
Page 28 and 29: SECTION 3. RESPONSIBILITIES OF PURC
Page 30 and 31: D. Award1. Purchasing and Warehouse
Page 32 and 33: SECTION 4. PURCHASING PROCEDURES4.1
Page 36 and 37: SECTION 5.METHOD OF SOURCE SELECTIO
Page 38 and 39: approval and should be noted in the
Page 40 and 41: Authority, hereinafter referred to
Page 42 and 43: 6.3 Pre-Bid ConferenceA pre-bid con
Page 44 and 45: The site visit may be conducted by
Page 46 and 47: 7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85:
Serious or repeated misuse of the P
Page 86 and 87:
ProceduresC. A disputed item must b
Page 88 and 89:
Items that are typically prohibited
Page 90 and 91:
contracts require a written contrac
Page 92 and 93:
Purchasing and Warehouse Department
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SECTION 18. PUBLIC NOTICES18.1 Purp
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SECTION 20. WAREHOUSE PROCEDURES20.
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Any Stock Requisition with items no
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The Warehouse Clerk or Purchasing T
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check the transaction records for p
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20.9 SafetyIt is important each emp
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B. A copy of a current Osceola Coun
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SECTION 22. DEBARMENT OF BIDDERS22.
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5. Respond to inquiries concerning
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2. commission of a fraud or a crimi
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E. The committee's decision shall b
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SECTION 23. DEFINITIONSAccept: to r
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Bona Fide: in good faith.Bond: a bi
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Consultants/Experts: persons having
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Fee: a sum of money asked or paid f
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Negotiation: contracting through th
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Purchasing Cycle: the sequence of a
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Terms and Conditions: a phrase gene
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CATEGORY: Consent 7EAttachment(s):E
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MemorandumDate: December 22, 2010To
Page 142 and 143:
Agenda: ConsentAPPROVAL OF SPONSORS
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Tohopekaliga Water AuthorityInvestm
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Tohopekaliga Water Authority Invest
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Tohopekaliga Water Authorityaffecte
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CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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