AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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Authority, hereinafter referred to as the "Cooperative" that have joined together for the purposeof group purchasing.The main goals of this venture are to develop a cooperative front for the procurement ofcommodities and services, to share professional expertise and best practices, to build resourcesfor potential emergency assistance within the profession and to discuss other opportunitiesrelating to County-wide procurement. By combining resources and through volume purchasing,it is anticipated that the Cooperative will receive better pricing and gain efficiency as duplicationof effort is minimized.The specifications of the bids are developed by the Cooperative and one (1) agency will facilitatethe process as the lead agency on behalf of the Cooperative. The Cooperative believes that localgovernment agencies have a fundamental responsibility to the citizens and customers of theCounty to strive for excellence to develop programs that represent best practices and to beresponsible stewards of taxpayer’s dollars.19|Page
6.1 RequirementsSECTION 6. INVITATIONS FOR BID (IFB) PROCEDURESPurchases that are expected to be over $15,000 shall be procured through the issuance of anInvitation for Bid (IFB). Items to be procured shall be submitted to the Purchasing andWarehouse Department in the same manner as any other purchase request except that theRequesting Department will be responsible for submitting detailed, non-proprietaryspecifications for the items desired with the purchase request.The Purchasing and Warehouse Department will review the specifications and develop a formalbid package to be returned to the Requesting Department for review and final approval. Uponapproval, the Purchasing and Warehouse Department will provide the information to prospectivevendors by advertising in the local newspaper or, posting on Demand Star by Onvia to assureincreased competition.6.2 Bid PackagesFormal bid packages will at a minimum contain the following:A. A cover sheet specifying the item being bid, the due date and time, pre-bidinformation, bid deadline and place to submit the bid.B. General Terms and Conditions covering the general requirements of the bid.C. Technical specifications describing the materials or services desired.D. Bid Form.E. Special Terms and Conditions covering special items not mentioned in theGeneral Terms and Conditions.F. Notice to Bidders Statement.G. Drug Free Workplace Statement.H. Public Entity Crime Statement as provided for by § 287.133, Florida Statutes.20|Page
Page 1 and 2: 951Martin Luther King Boulevard. Ki
Page 3 and 4: CATEGORY: PresentationPROCLAMATION
Page 5 and 6: 0.7B. APPROVAL OF JANITORIAL SERVIC
Page 7 and 8: The Board asked how the delinquent
Page 9 and 10: 7:03:01 PMSupervisor White seconded
Page 14 and 15: CATEGORY: ConsentAttachments: Resol
Page 16 and 17: FORWARDThis manual contains instruc
Page 18 and 19: 6.1 Requirements ..................
Page 20 and 21: 16.7 Procedures for Making and Payi
Page 22 and 23: 1.1 MissionTOHO WATER AUTHORITYPROC
Page 24 and 25: SECTION 2. CODE OF ETHICS AND CONDU
Page 26 and 27: a. The official or the official’s
Page 28 and 29: SECTION 3. RESPONSIBILITIES OF PURC
Page 30 and 31: D. Award1. Purchasing and Warehouse
Page 32 and 33: SECTION 4. PURCHASING PROCEDURES4.1
Page 34 and 35: Purchasing and Warehouse Department
Page 36 and 37: SECTION 5.METHOD OF SOURCE SELECTIO
Page 38 and 39: approval and should be noted in the
Page 42 and 43: 6.3 Pre-Bid ConferenceA pre-bid con
Page 44 and 45: The site visit may be conducted by
Page 46 and 47: 7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91:
contracts require a written contrac
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Purchasing and Warehouse Department
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SECTION 18. PUBLIC NOTICES18.1 Purp
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SECTION 20. WAREHOUSE PROCEDURES20.
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Any Stock Requisition with items no
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The Warehouse Clerk or Purchasing T
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check the transaction records for p
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20.9 SafetyIt is important each emp
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B. A copy of a current Osceola Coun
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SECTION 22. DEBARMENT OF BIDDERS22.
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5. Respond to inquiries concerning
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2. commission of a fraud or a crimi
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E. The committee's decision shall b
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SECTION 23. DEFINITIONSAccept: to r
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Bona Fide: in good faith.Bond: a bi
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Consultants/Experts: persons having
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Fee: a sum of money asked or paid f
Page 124 and 125:
Negotiation: contracting through th
Page 126 and 127:
Purchasing Cycle: the sequence of a
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Terms and Conditions: a phrase gene
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CATEGORY: Consent 7EAttachment(s):E
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MemorandumDate: December 22, 2010To
Page 142 and 143:
Agenda: ConsentAPPROVAL OF SPONSORS
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Tohopekaliga Water AuthorityInvestm
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Tohopekaliga Water Authority Invest
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Tohopekaliga Water Authorityaffecte
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Page 162:
CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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