AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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The site visit may be conducted by the User Department and may be included in the pre-bidconference. The site visit allows the potential bidder to become familiar with a particularlocation in which the work is to be performed.6.8 Tie BidsIn the event two (2) or more vendors submit the lowest and best bids, price and serviceconsidered, the bids shall be awarded by drawing lots in public.23|Page
7.1 RequirementsSECTION 7. REQUESTS FOR PROPOSAL (RFP) PROCEDURESPurchases that are expected to be over $15,000 and scope of work or specifications that are notclearly defined may be procured through the issuance of a Request for Proposal (RFP). Factorsother than price, such as qualifications, experience, project approach, innovation, and creativityare taken into consideration when making the decision to award. Items to be procured shall besubmitted to the Purchasing and Warehouse Department in the same manner as any otherpurchase request except that the Requesting Department will be responsible for submitting ageneral scope of services.The Purchasing and Warehouse Department will review the scope of services and develop aformal proposal package to be returned to the Requesting Department for review and finalapproval. Upon approval, the Purchasing and Warehouse Department will provide theinformation to prospective vendors by advertising in the local newspaper or posting on DemandStar by Onvia to assure increased competition.7.2 Proposal PackagesFormal proposal packages will at a minimum contain the following:A. A cover sheet specifying the item being offered, the due date and time, preproposalinformation, proposal deadline and place to submit the proposal.B. General Terms and Conditions covering the general requirements of the proposal.C. Technical specifications describing the materials or services desired.D. Proposal evaluation criteria.E. Proposal Form.F. Special Terms and Conditions covering special items not mentioned in theGeneral Terms and Conditions.G. Notice to Offerors Statement.H. Drug Free Workplace Statement.I. Public Entity Crime Statement. See §287.133, Florida Statutes.J. Draft Contract24|Page
Page 1 and 2: 951Martin Luther King Boulevard. Ki
Page 3 and 4: CATEGORY: PresentationPROCLAMATION
Page 5 and 6: 0.7B. APPROVAL OF JANITORIAL SERVIC
Page 7 and 8: The Board asked how the delinquent
Page 9 and 10: 7:03:01 PMSupervisor White seconded
Page 14 and 15: CATEGORY: ConsentAttachments: Resol
Page 16 and 17: FORWARDThis manual contains instruc
Page 18 and 19: 6.1 Requirements ..................
Page 20 and 21: 16.7 Procedures for Making and Payi
Page 22 and 23: 1.1 MissionTOHO WATER AUTHORITYPROC
Page 24 and 25: SECTION 2. CODE OF ETHICS AND CONDU
Page 26 and 27: a. The official or the official’s
Page 28 and 29: SECTION 3. RESPONSIBILITIES OF PURC
Page 30 and 31: D. Award1. Purchasing and Warehouse
Page 32 and 33: SECTION 4. PURCHASING PROCEDURES4.1
Page 34 and 35: Purchasing and Warehouse Department
Page 36 and 37: SECTION 5.METHOD OF SOURCE SELECTIO
Page 38 and 39: approval and should be noted in the
Page 40 and 41: Authority, hereinafter referred to
Page 42 and 43: 6.3 Pre-Bid ConferenceA pre-bid con
Page 46 and 47: 7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91: contracts require a written contrac
Page 92 and 93: Purchasing and Warehouse Department
Page 94 and 95:
SECTION 18. PUBLIC NOTICES18.1 Purp
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SECTION 20. WAREHOUSE PROCEDURES20.
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Any Stock Requisition with items no
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The Warehouse Clerk or Purchasing T
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check the transaction records for p
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20.9 SafetyIt is important each emp
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B. A copy of a current Osceola Coun
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SECTION 22. DEBARMENT OF BIDDERS22.
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5. Respond to inquiries concerning
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2. commission of a fraud or a crimi
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E. The committee's decision shall b
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SECTION 23. DEFINITIONSAccept: to r
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Bona Fide: in good faith.Bond: a bi
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Consultants/Experts: persons having
Page 122 and 123:
Fee: a sum of money asked or paid f
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Negotiation: contracting through th
Page 126 and 127:
Purchasing Cycle: the sequence of a
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Terms and Conditions: a phrase gene
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CATEGORY: Consent 7EAttachment(s):E
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MemorandumDate: December 22, 2010To
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Agenda: ConsentAPPROVAL OF SPONSORS
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Tohopekaliga Water AuthorityInvestm
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Tohopekaliga Water Authority Invest
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Tohopekaliga Water Authorityaffecte
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CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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