AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

1.1 MissionTOHO WATER AUTHORITYPROCUREMENT POLICIES AND PROCEDURES MANUALSECTION 1. GENERALThe purpose of the Purchasing and Warehouse Department is to establish guidelines for theprocurement of goods or services for the ongoing operations of the Authority, to assist the UserDepartments in identifying, selecting, and acquiring needed goods and services in a consistent,efficient, and economical manner, and to establish procedures for warehouse requisitioning inaccordance with applicable local, state, and federal laws.1.2 Policy StatementThe Purchasing and Warehouse Department shall be responsible for timely procurement of allsupplies, goods or services necessary for the operation of the Authority except as set forth below.All purchases shall be in strict compliance to all applicable ordinances, statutes, or policies ineffect at the time of the purchase. Goods or services shall be of a quality suitable for theintended purpose and at the lowest possible cost. The Authority supports the philosophy ofcentralized procurement for all Authority purchases except:A. Materials or services that are less than $1,000 purchased by departments usingPurchase Cards or Check Requests;B. Professional services as provided in the Consultants Competitive Negotiation Act(CCNA);C. The negotiation for lease or acquisition of real property;D. Postage;E. Subscriptions;F. Travel;G. Permits;H. Utilities; andI. Training in cases where the option to formally solicit will be in the best interest ofthe Authority.1.3 Organization1|Page