AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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Consultants/Experts: persons having education and/or experience, which uniquely qualify themto perform some specialized service.Consulting Services: services of an advisory nature relating to administration or managementfor the Authority; normally provided by persons and/or organizations to have the prerequisiteknowledge or special abilities not generally available.Consumer Price Index (CPI): measure of the average change in prices over time in a fixedmarket basket of goods and services.Contract: an agreement enforceable by law, between two or more competent parities, to do ornot to do something not prohibited by law, for a consideration. Any type of agreement or orderfor procurement of commodities or construction.Contract Administration: the management of all facets of contracts to assure the contractor’stotal performance is in accordance with his contractual commitments and that the obligations ofthe purchases are fulfilled.Contract Change Order: process used to request a modification to a contract.Contract, Firm-Fixed Price: a contract that provides for a price not subject to any adjustmentby reason of the cost experience of the contractor in the performance of the contract. Used forcontracts awarded after formal bidding; also used in negotiated contracts when reasonablydefinite specifications are available and costs can be estimated with reasonable accuracy toenable the negotiation of a fair price.Contract, Fixed-Price with Escalation: a fixed price type of contract that provides for theupward and downward revision of the stated contract price upon the occurrence of certaincontingencies, such as fluctuations in material prices and labor rates, specifically defined in thecontract.Cooperative Purchasing: the combining of requirements of two or more private or politicalentities in order to obtain the benefits of volume purchases and/or reduction in administrativeexpenses.Cost Analysis: the review and evaluation of a contractor’s cost or pricing data. May include thejudgmental factors applied in projecting from the data to the estimated costs in order to form anopinion. It includes appropriate verification of cost data, evaluation of specific elements ofcosts, and projection of these data to determine the effect on price factors, allowances forcontingencies and the basis used for allocation of overhead costs.Debar: to bar a person or company from participating in a procurement action because ofprevious illegal or irresponsible action; may be used as a noun, debarment.99|Page
Decentralized Purchasing: the distribution of purchasing operations to similar units ofmanagement, usually by delegation from a central authority, which retains policy direction.Delivery: the formal handing over of property. The transfer of possession, as by carrier topurchaser.Depreciation: a decrease in value because of use, time, deterioration, inadequacy, orobsolescence.Design Specification: a specification setting forth the required characteristics to be consideredfor award of contract and including sufficient detail to show how the product is to bemanufactured.Destination: the place to which a shipment is consigned.Dispute: the contesting of, and attempt to resolve, discrepancies encountered during the billingperiod.Distributor: a person or business not manufacturing its own products but buys and sells goodsfrom a manufacturer, usually maintaining an inventory.Emergency: the necessity for the immediate purchase of commodities or services essential toprotect the life, health, or safety of the public.Emergency Purchase: a purchase made in an emergency, often made under special procedures,designed to meet the urgency.Encumbrance: obligations are reserved in the form of purchase orders or contracts, which arechargeable to an appropriation. They cease to be encumbrances when paid or when the actualliability is set up.Equal or Equivalent: used to indicate that an item may be substituted for a required item if it ismatched, with no advantage on either side.Equipment: items of a durable nature that retain their identity throughout their useful life.Evaluation of Bids: the process of examining a bid after opening to determine the bidder’sresponsibility, responsiveness to requirements and other characteristics of the bid relating to theselection of the award bid.Expedite: follow up or trace to ensure prompt or hastened delivery of goods ordered bypurchaser, generally according to the contract terms.Express Warranty: the assurance as to certain facts written by a seller; a guarantee in theprecise words of the seller.100|Page
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951Martin Luther King Boulevard. Ki
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CATEGORY: PresentationPROCLAMATION
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0.7B. APPROVAL OF JANITORIAL SERVIC
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The Board asked how the delinquent
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7:03:01 PMSupervisor White seconded
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CATEGORY: ConsentAttachments: Resol
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FORWARDThis manual contains instruc
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6.1 Requirements ..................
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16.7 Procedures for Making and Payi
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1.1 MissionTOHO WATER AUTHORITYPROC
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SECTION 2. CODE OF ETHICS AND CONDU
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a. The official or the official’s
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SECTION 3. RESPONSIBILITIES OF PURC
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D. Award1. Purchasing and Warehouse
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SECTION 4. PURCHASING PROCEDURES4.1
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Purchasing and Warehouse Department
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SECTION 5.METHOD OF SOURCE SELECTIO
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approval and should be noted in the
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Authority, hereinafter referred to
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6.3 Pre-Bid ConferenceA pre-bid con
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The site visit may be conducted by
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7.3 Pre-Proposal ConferenceRefer to
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proposal. If a proposal is determin
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strengths and weaknesses. A debrief
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must be coordinated with the Depart
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10.1 Price ReasonablenessSECTION 10
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such person on behalf of a governme
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D. The Purchasing and Warehouse Dep
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agents, against any loss or damages
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The Accounting and Finance Departme
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Brand Name or Approved Equal: list
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13.7 Detail of SpecificationsBids a
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It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91: contracts require a written contrac
Page 92 and 93: Purchasing and Warehouse Department
Page 94 and 95: SECTION 18. PUBLIC NOTICES18.1 Purp
Page 96 and 97: SECTION 20. WAREHOUSE PROCEDURES20.
Page 98 and 99: Any Stock Requisition with items no
Page 100 and 101: The Warehouse Clerk or Purchasing T
Page 102 and 103: check the transaction records for p
Page 104 and 105: 20.9 SafetyIt is important each emp
Page 106 and 107: B. A copy of a current Osceola Coun
Page 108 and 109: SECTION 22. DEBARMENT OF BIDDERS22.
Page 110 and 111: 5. Respond to inquiries concerning
Page 112 and 113: 2. commission of a fraud or a crimi
Page 114 and 115: E. The committee's decision shall b
Page 116 and 117: SECTION 23. DEFINITIONSAccept: to r
Page 118 and 119: Bona Fide: in good faith.Bond: a bi
Page 122 and 123: Fee: a sum of money asked or paid f
Page 124 and 125: Negotiation: contracting through th
Page 126 and 127: Purchasing Cycle: the sequence of a
Page 128 and 129: Terms and Conditions: a phrase gene
Page 138 and 139: CATEGORY: Consent 7EAttachment(s):E
Page 140 and 141: MemorandumDate: December 22, 2010To
Page 142 and 143: Agenda: ConsentAPPROVAL OF SPONSORS
Page 144 and 145: Tohopekaliga Water AuthorityInvestm
Page 146 and 147: Tohopekaliga Water Authority Invest
Page 148 and 149: Tohopekaliga Water Authorityaffecte
Page 162: CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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