AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

More documents

Recommendations

Info

D. Award1. Purchasing and Warehouse Department and User Department preparessolicitation document.2. Solicitation document is reviewed and approved by User Department.3. Solicitation document is publically advertised.1. IFB - Purchasing and Warehouse Department receives and tabulates bids.Purchasing and Warehouse Department and User Department review bidsto determine the lowest responsive and responsible bidder.2. RFP – Purchasing and Warehouse Department receives proposals andreviews for compliance. Review is completed with an evaluationcommittee.3. Recommendation to award is submitted to the Executive Director forpurchases up to $50,000. Purchases over $50,000 are submitted to theBoard of Supervisors.4. Vendor is notified of award.5. Requisition is entered in Paramount for financial review.6. Purchase Order and/or contract are issued to the vendor.E. Contract Management1. User Departments are responsible for managing contracts to ensurevendors comply with the requirements stated in the solicitation, contract,and that the payment is made in an adequate amount of time.F. Disposal1. The Purchasing and Warehouse Department will be responsible for theproper disposal of items.2. Disposal of items are done through online auction, bid, or donation.3. Once item is disposed, documentation is forward to the Accounting andFinance Department so items can be removed from asset list.9|Page
3.3 Employee Responsibilities in the Purchasing Cycle – Planning and Lead TimeA. Employees need to communicate their procurement needs to the Purchasing andWarehouse Department well in advance of time the good or service is required.For a formal solicitation, employees should plan for a two-week review period.B. Requisitions should have the appropriate quotes documented and noted in the“Internal Comments” field for Purchase Requisitions.C. Payment approval and invoices should be forwarded to the Accounting andFinance Department.10|Page
Page 1 and 2: 951Martin Luther King Boulevard. Ki
Page 3 and 4: CATEGORY: PresentationPROCLAMATION
Page 5 and 6: 0.7B. APPROVAL OF JANITORIAL SERVIC
Page 7 and 8: The Board asked how the delinquent
Page 9 and 10: 7:03:01 PMSupervisor White seconded
Page 14 and 15: CATEGORY: ConsentAttachments: Resol
Page 16 and 17: FORWARDThis manual contains instruc
Page 18 and 19: 6.1 Requirements ..................
Page 20 and 21: 16.7 Procedures for Making and Payi
Page 22 and 23: 1.1 MissionTOHO WATER AUTHORITYPROC
Page 24 and 25: SECTION 2. CODE OF ETHICS AND CONDU
Page 26 and 27: a. The official or the official’s
Page 28 and 29: SECTION 3. RESPONSIBILITIES OF PURC
Page 32 and 33: SECTION 4. PURCHASING PROCEDURES4.1
Page 34 and 35: Purchasing and Warehouse Department
Page 36 and 37: SECTION 5.METHOD OF SOURCE SELECTIO
Page 38 and 39: approval and should be noted in the
Page 40 and 41: Authority, hereinafter referred to
Page 42 and 43: 6.3 Pre-Bid ConferenceA pre-bid con
Page 44 and 45: The site visit may be conducted by
Page 46 and 47: 7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81:
A. Purchasing cards will be issued
Page 82 and 83:
Over the Counter/Internet Purchases
Page 84 and 85:
Serious or repeated misuse of the P
Page 86 and 87:
ProceduresC. A disputed item must b
Page 88 and 89:
Items that are typically prohibited
Page 90 and 91:
contracts require a written contrac
Page 92 and 93:
Purchasing and Warehouse Department
Page 94 and 95:
SECTION 18. PUBLIC NOTICES18.1 Purp
Page 96 and 97:
SECTION 20. WAREHOUSE PROCEDURES20.
Page 98 and 99:
Any Stock Requisition with items no
Page 100 and 101:
The Warehouse Clerk or Purchasing T
Page 102 and 103:
check the transaction records for p
Page 104 and 105:
20.9 SafetyIt is important each emp
Page 106 and 107:
B. A copy of a current Osceola Coun
Page 108 and 109:
SECTION 22. DEBARMENT OF BIDDERS22.
Page 110 and 111:
5. Respond to inquiries concerning
Page 112 and 113:
2. commission of a fraud or a crimi
Page 114 and 115:
E. The committee's decision shall b
Page 116 and 117:
SECTION 23. DEFINITIONSAccept: to r
Page 118 and 119:
Bona Fide: in good faith.Bond: a bi
Page 120 and 121:
Consultants/Experts: persons having
Page 122 and 123:
Fee: a sum of money asked or paid f
Page 124 and 125:
Negotiation: contracting through th
Page 126 and 127:
Purchasing Cycle: the sequence of a
Page 128 and 129:
Terms and Conditions: a phrase gene
Page 138 and 139:
CATEGORY: Consent 7EAttachment(s):E
Page 140 and 141:
MemorandumDate: December 22, 2010To
Page 142 and 143:
Agenda: ConsentAPPROVAL OF SPONSORS
Page 144 and 145:
Tohopekaliga Water AuthorityInvestm
Page 146 and 147:
Tohopekaliga Water Authority Invest
Page 148 and 149:
Tohopekaliga Water Authorityaffecte
Page 150 and 151:
Page 152 and 153:
Page 154 and 155:
Page 156 and 157:
Page 158 and 159:
Page 160 and 161:
Page 162:
CATEGORY: Staff ReportsREPORT ON RE
show all

AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

Create successful ePaper yourself

Delete template?

Save as template?