AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

Any Stock Requisition with items not available in stock will be placed on hold in Paramount bythe Purchasing and Warehouse Manager. The customer will be notified by email of the itemsthat are on hold.Releasing Items on HoldUpon receipt of new stock, the Purchasing and Warehouse Manager will process the stockrequisition in Paramount that was placed on hold. The Warehouse Clerk or PurchasingTechnician will pull the item and send it out to the Warehouse for issue. The customer will benotified by email or phone that their items are available for pickup.ReturnsWhen customers have ordered an item in error, it will be marked as "Return" and posted as suchin Microsoft Dynamics Great Plains. The item will be added back to stock and the customer willreceive credit from the Accounting and Finance Division. If a customer receives a wrong modelor color of an item, they are to contact the Purchasing and Warehouse Department and have theitem exchanged. No additional paperwork is required, unless the issue has already been postedto Microsoft Dynamics Great Plains, in which case a return for credit will be necessary, as wellas a new issue document.20.5 Receiving ProceduresDues-InThe Warehouse Clerk and Purchasing Technician will maintain a file, in numerical sequence ofall POs for supplies due-in. Upon arrival of any delivery truck, the delivery ticket will bechecked for a PO number and the corresponding file copy of the PO will be pulled. Thisdocument will be used to assist in receiving supplies and to help insure that what is beingdelivered is, in fact, what was ordered.Off-LoadingAll deliverymen are responsible for bringing their items to the loading dock or the back edge oftheir truck or trailer. Under no circumstances will a Warehouse Clerk or Purchasing Technicianenter a trailer with a forklift. They may, however, remove items from the trailer while on theground in the vicinity of the Warehouse. The deliveryman will be allowed the use of a palletjack to drag the items out of the vehicle. Drivers will be provided with wooden pallets forexchange when requested.ReceivingOnce all pallets or boxes have been off-loaded, the Warehouse Clerk or Purchasing Technicianwill conduct a physical inspection of all boxes for any obvious signs of damage. Any damage ordiscrepancy that is found will be noted on the delivery ticket. The Warehouse Clerk or77|Page