AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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Bona Fide: in good faith.Bond: a binding agreement, and/or sum of money put up for security to guarantee theperformance of certain duties.Brand Name: a brand or trademark, which identifies a product or service. Products are usuallyreferenced by model or part number. Note – a careful distinction must be made between brandname and sole source procurement actions.Brand Name or Approved Equal Specification: a specification that uses one or more numbersto describe the standards of quality, performance, and other characteristics needed to meetrequirements of a solicitation, and which provides for the submission of equivalent products.Breach of Contract: the breaking of a contract; failure to fulfill a contract wholly or in part.Breach of Warranty: the failure to meet the specifications of a warranty.Budget: a forecast of planned receipts and allocation of expenses for a specific period of time.Bulk Purchasing: purchasing in large quantities in order to reduce the price per unit; volumepurchasing.Buyer’s Market: a market condition which occurs when the supply exceeds the demand in acompetitive market.Buyer’s Option: the right, established in a purchase document, to buy an item or service at afixed price within a specified time.Cannibalize: to take unusable parts from equipment to be used as replacement parts for therepair of other equipment.Capability: the ability of a bidder to fulfill the contract at time of the award.Cardholder: individual with delegated written procurement authority by the appointing official.Cash Discount: a prompt payment discount from the total invoice price for the goods if thepurchaser pays within a specified period.Catalog: noun – a list of items, usually brief descriptions, systematically arranged. Verb – tomake a catalog to list items.Centralized Purchasing: a purchasing system with the authority, responsibility, and control ofpurchasing centralized.Certified Check: a check whose value is guaranteed by the bank upon which the check is drawn.97|Page
Change Order: purchaser’s written modification or addition to a purchase order.Check: a written order or draft directing a bank to pay money to the person or office named onthe check.Clarification: a communication with an offeror for the sole purpose of eliminating minorirregularities or apparent clerical mistakes in a bid/proposal. Either party to a contract mayinitiate the action. Clarification does not give an offeror an opportunity to revise or modify itsproposal, except for apparent clerical mistakes.Collusion: a secret agreement or cooperation between two or more persons to accomplish afraudulent, deceitful, or unlawful purpose.Commodity: an article of trade, a moveable article or tangible item that is produced or used asthe subject of barter or sale.Commodity Classification: the procedure, which identifies commodities according to type,class, size, composition, manufacturer, etc.Commodity Code: a system of words and numbers designed to list commodities or services byclasses and sub-classes.Competitive Bidding: the offer of firm bids by individuals or firms competing for a contract,privilege, or right to supply specified services or merchandise.Competitive Sealed Bidding: the process if publicizing government needs; inviting bids (IFB),conducting public bid openings, and awarding a contract to the lowest responsive andresponsible bidder; the preferred method of procurement.Competitive Sealed Proposal: the method of procurement used whenever competitive sealedbidding is not practicable. The process of publicizing government needs, requesting proposal(RFP) evaluation proposals received, negotiating proposals with acceptable or potentiallyacceptable offerors, and awarding the contract after consideration of evaluation factors in theRFP and the price offered.Concealed Damage: damage that is not apparent; hidden from view.Confidential Information: information, which is not a matter of public knowledge and must bekept confidential in the purchasing process, i.e. trade secrets, test data, etc.Conflict of Interest: the actual or potential conflict in which a person may gain from or holdinterest in a company doing business with his employer.Consideration: something of value given or done as a recompense, which is exchanged by twoparties; that which binds a contract.98|Page
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951Martin Luther King Boulevard. Ki
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CATEGORY: PresentationPROCLAMATION
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0.7B. APPROVAL OF JANITORIAL SERVIC
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The Board asked how the delinquent
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7:03:01 PMSupervisor White seconded
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CATEGORY: ConsentAttachments: Resol
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FORWARDThis manual contains instruc
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6.1 Requirements ..................
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16.7 Procedures for Making and Payi
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1.1 MissionTOHO WATER AUTHORITYPROC
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SECTION 2. CODE OF ETHICS AND CONDU
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a. The official or the official’s
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SECTION 3. RESPONSIBILITIES OF PURC
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D. Award1. Purchasing and Warehouse
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SECTION 4. PURCHASING PROCEDURES4.1
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Purchasing and Warehouse Department
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SECTION 5.METHOD OF SOURCE SELECTIO
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approval and should be noted in the
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Authority, hereinafter referred to
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6.3 Pre-Bid ConferenceA pre-bid con
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The site visit may be conducted by
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7.3 Pre-Proposal ConferenceRefer to
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proposal. If a proposal is determin
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strengths and weaknesses. A debrief
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must be coordinated with the Depart
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10.1 Price ReasonablenessSECTION 10
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such person on behalf of a governme
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D. The Purchasing and Warehouse Dep
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agents, against any loss or damages
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The Accounting and Finance Departme
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Brand Name or Approved Equal: list
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13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91: contracts require a written contrac
Page 92 and 93: Purchasing and Warehouse Department
Page 94 and 95: SECTION 18. PUBLIC NOTICES18.1 Purp
Page 96 and 97: SECTION 20. WAREHOUSE PROCEDURES20.
Page 98 and 99: Any Stock Requisition with items no
Page 100 and 101: The Warehouse Clerk or Purchasing T
Page 102 and 103: check the transaction records for p
Page 104 and 105: 20.9 SafetyIt is important each emp
Page 106 and 107: B. A copy of a current Osceola Coun
Page 108 and 109: SECTION 22. DEBARMENT OF BIDDERS22.
Page 110 and 111: 5. Respond to inquiries concerning
Page 112 and 113: 2. commission of a fraud or a crimi
Page 114 and 115: E. The committee's decision shall b
Page 116 and 117: SECTION 23. DEFINITIONSAccept: to r
Page 120 and 121: Consultants/Experts: persons having
Page 122 and 123: Fee: a sum of money asked or paid f
Page 124 and 125: Negotiation: contracting through th
Page 126 and 127: Purchasing Cycle: the sequence of a
Page 128 and 129: Terms and Conditions: a phrase gene
Page 138 and 139: CATEGORY: Consent 7EAttachment(s):E
Page 140 and 141: MemorandumDate: December 22, 2010To
Page 142 and 143: Agenda: ConsentAPPROVAL OF SPONSORS
Page 144 and 145: Tohopekaliga Water AuthorityInvestm
Page 146 and 147: Tohopekaliga Water Authority Invest
Page 148 and 149: Tohopekaliga Water Authorityaffecte
Page 162: CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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