AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

a public officer or employee acting in a private capacity, rent, lease, or sell anycommodity, realty, goods or services to the Authority.C. Lobbying of evaluation committee members, Authority employees, or Boardofficials regarding Request for Proposals (RFP), Request for Qualifications(RFQ), Invitations for Bid (IFB) or contracts, during the pendency the selectionprocess or bid protest, by the bidder/proposer/protester or any member of thebidder’s/proposer’s staff an agent of the bidder/proposer/protester, or any personemployed by any legal entity affiliated with or representing an organization thathas responded to an RFP, RFQ, IFB, or contract or has a pending bid protest isstrictly prohibited either upon publication of the Invitation for Bid or othersolicitation or on such other date as may to be established by the Authority andshall be prohibited until either an award is final or the protest is finally resolvedby the Authority; provided, however, nothing herein shall prohibit a prospectivebidder/proposer from contacting the Purchasing and Warehouse Department toaddress situations such as clarification and/or questions related to the procurementprocess as outlined in bid documents. For purposes of this provision lobbyingactivities shall include but not limited to, influencing or attempting to influenceaction or non-action in connection with any RFP, RFQ, IFB or contract throughdirect or indirect oral or written communication or an attempt to obtain goodwillof persons and/or entities specified in this provision. Such actions may cause anyRFP, RFQ, IFB, or contract to be rejected.D. Certain provisions contained in Section 112.313, Florida Statutes authorizepurchases or sales otherwise prohibited by law which may apply and, which mayupon approval of the General Counsel and Executive Director, allow somedeviation from certain of these requirements. The most commonly usedexceptions are authorized below. Among these are exceptions for "sole source,""sealed competitive bid," rotation system," "emergency purchases," and "smallpurchases" outlined below:1. Emergency Purchase: An "emergency purchase" or contract must bemade in order to protect the health, safety or welfare of citizens in theservice area of the Authority. For a contract to be authorized based uponthe sole source of supply "exception,"2. Sole Source: the business entity must be the sole source of supply withinthe service area of the Authority and there must be full disclosure by theofficer or employee of his or her interest in the business entity to theBoard of the Authority prior to the transaction being authorized.3. Sealed Competitive Bids: The business is awarded under a system ofsealed, competitive bidding to the lowest or best bidder and:4|Page