AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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SECTION 15. SURPLUS PROPERTY15.1 PurposeThe purpose of this section is to establish procedures for the transfer and disposal of excess andsurplus property consistent with the provisions of Chapter 274, Florida Statutes, as authorized forAuthority use by Subsection 10(I)(mm) of Chapter 2003-368, laws of Florida, as amended, (the"Authority Act") as well as other provisions of the Authority Act. The Authority shall seek tomaximize return to the rate payors from disposition of excess property classified as surplus bytransferring the property or disposing of it through a public auction, IFB, posted prices, or tradein,or donation. Having consideration for the best interests of TWA, the value and condition ofproperty classified as surplus, and the probability of such property’s being desired by theprospective bidder or donee to whom it may be offered, TWA may offer surplus property toother governmental agencies located in the TWA service area for sale or donation or may offerthe property to private nonprofit agencies as defined in s. 273.01(3) by sale or donation. If thesurplus property is offered for sale and no acceptable bid is received within a reasonable time,TWA may offer such property to such other governmental units or private nonprofit agencies asdetermined by the TWA on the basis of the foregoing criteria. Such offer shall disclose the valueand condition of the property. The best bid shall be accepted by TWA offering such surplusproperty. The cost of transferring the property shall be paid by the governmental unit or theprivate nonprofit agency purchasing or receiving the donation of the surplus property.15.2 ResponsibilityIt is the Purchasing and Warehouse Department’s responsibility to act in all matters pertaining tothe transfer and disposal of excess and surplus property under the direction and guidance of theBoard. The authorization for disposal of surplus property shall be recorded in the minutes of theBoard as required by Chapter 274, Florida Statutes.15.3 Classification of Surplus PropertyItems identified as surplus may be classified as follows:A. Excess – items without a useful purpose for a particular department, but may betransferred to another department.B. Surplus – material that has no use to the Authority.C. Scrap – items, which have value for material, content only (scrap metal,aluminum).D. Junked – items for destruction/abandonment that are useable and have very little,if any, commercial value (broken furniture/equipment).49|Page
E. Cannibalized – items removed for use as serviceable parts for repairing otherequipment. A written detailed explanation and Board approval is required beforeitems will be removed from effected account.15.4 Methods of DisposalTransfer: the preferred method of disposition for a useful item no longer needed by a departmentis to transfer it to another department that needs it. The Purchasing and Warehouse Departmentwill prepare and circulate a list of items available for transfer and shall require the ExecutiveDirector’s approval.Public Auction: this auction method is the standard disposition method used by the Authority forvehicles ONLY. It is handled by a third party vendor through the City of Kissimmee PurchasingDepartment. The auctions are publicly advertised and supplemented by the mailing notices toregular bidders.Sealed Bid: property that cannot be transported to the Warehouse or which has failed to sell onthe online auction site or property which is otherwise inappropriate for online auction sale maybe sold through sealed bids on an individual item or lot basis. The IFB should be issued to allpersons or firms on the bidder’s mailing list.Online Auction: this auction method is the standard disposition method used by the Authority forall items excluding vehicles. It is handled by a third party vendor.Trade-In: in replacing obsolete equipment, it may be advantageous to trade it in. Trade-in itemsare not required to be declared surplus. Obsolete, worn out, inactive, or uneconomical operatingequipment may be traded in on the purchase of new equipment.If a determination has been made to trade-in a particular piece of equipment, the IFB for thereplacement item should request bid prices with and without the trade-in and should allow for anaward to be made either way. Each department while completing the online purchase requisitionfor new items shall be required to identify the equipment being traded in. The identificationshould include the type of item, model of item, property control asset number, and serial numberof item. The PO should show the price of the new equipment less the trade-in allowance.Destruction: property which is unusable and determined to have no commercial value or propertyfor which the cost of sale would exceed expected returns may be destroyed or abandoned.Adequate documentation should be obtained and filed with the appropriate department.15.5 ProceduresEach department under the jurisdiction and control of the Authority which has property and/orcommodities that become surplus or obsolete will report it to the Purchasing and WarehouseDepartment for proper disposition. If the department has vehicles ONLY, it shall be reported to50|Page
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951Martin Luther King Boulevard. Ki
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CATEGORY: PresentationPROCLAMATION
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0.7B. APPROVAL OF JANITORIAL SERVIC
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The Board asked how the delinquent
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7:03:01 PMSupervisor White seconded
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CATEGORY: ConsentAttachments: Resol
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FORWARDThis manual contains instruc
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6.1 Requirements ..................
Page 20 and 21: 16.7 Procedures for Making and Payi
Page 22 and 23: 1.1 MissionTOHO WATER AUTHORITYPROC
Page 24 and 25: SECTION 2. CODE OF ETHICS AND CONDU
Page 26 and 27: a. The official or the official’s
Page 28 and 29: SECTION 3. RESPONSIBILITIES OF PURC
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Page 32 and 33: SECTION 4. PURCHASING PROCEDURES4.1
Page 34 and 35: Purchasing and Warehouse Department
Page 36 and 37: SECTION 5.METHOD OF SOURCE SELECTIO
Page 38 and 39: approval and should be noted in the
Page 40 and 41: Authority, hereinafter referred to
Page 42 and 43: 6.3 Pre-Bid ConferenceA pre-bid con
Page 44 and 45: The site visit may be conducted by
Page 46 and 47: 7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91: contracts require a written contrac
Page 92 and 93: Purchasing and Warehouse Department
Page 94 and 95: SECTION 18. PUBLIC NOTICES18.1 Purp
Page 96 and 97: SECTION 20. WAREHOUSE PROCEDURES20.
Page 98 and 99: Any Stock Requisition with items no
Page 100 and 101: The Warehouse Clerk or Purchasing T
Page 102 and 103: check the transaction records for p
Page 104 and 105: 20.9 SafetyIt is important each emp
Page 106 and 107: B. A copy of a current Osceola Coun
Page 108 and 109: SECTION 22. DEBARMENT OF BIDDERS22.
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Page 112 and 113: 2. commission of a fraud or a crimi
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Page 118 and 119: Bona Fide: in good faith.Bond: a bi
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Consultants/Experts: persons having
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Fee: a sum of money asked or paid f
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Negotiation: contracting through th
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Purchasing Cycle: the sequence of a
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Terms and Conditions: a phrase gene
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CATEGORY: Consent 7EAttachment(s):E
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MemorandumDate: December 22, 2010To
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Agenda: ConsentAPPROVAL OF SPONSORS
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Tohopekaliga Water AuthorityInvestm
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Tohopekaliga Water Authority Invest
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Tohopekaliga Water Authorityaffecte
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CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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