AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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SECTION 20. WAREHOUSE PROCEDURES20.1 PurposeThis section will cover the essential tasks performed at the Authority’s Warehouse and Pipe Yardand are designed for the use of assigned personnel. It will provide guidance on organizing,controlling, issuing, receiving, ordering and storing of goods.20.2 ResponsibilitiesIt is the responsibility of the Purchasing and Warehouse Department personnel to ensure thefollowing:A. Ensure proper receipt and documentation of warehouse deliveries.B. Work as part of a team without close supervision.C. Assist in the safe and proper loading of warehouse deliveries.D. Observe and maintain safety rules and standards.E. Maintain and operate material handling equipment in a safe manner.F. Report any unsafe conditions to the Purchasing and Warehouse Manager andSafety Coordinator.G. Ability to operate heavy equipment, i.e. forklift, pallet jack.20.3 EquipmentA pallet jack or forklift may be used on daily basis for the safe unloading and loading of goodsand materials. The following should be checked prior to use of any equipment:A. Batteries are fully charged and filled to the proper water level.B. Tires on jacks and forklifts do not have trash, nails or rocks wedged or wrappedaround them. Clean off any debris from these areas so as to prolong the life of theequipment.C. Make sure jacks and forklifts have no trash piled up or stuffed in any of thecompartments. This is not only unsightly, but also can affect the performance ofthe machine with spills and areas covered up that need to be inspected daily.20.4 Issue Procedures75|Page
CustomersCustomers of the Authority’s Warehouse and Pipe Yard are any departments and divisionswithin the Authority authorized to use the services of the Warehouse and Pipe Yard by thePurchasing and Warehouse Manager.Stock RequisitionsAll customers must enter a Stock Requisition in Paramount in order to receive supplies. Nosupplies will be issued without a Stock Requisition. The Warehouse Clerk or PurchasingTechnician will check the Stock Requisition for completeness and accuracy. Missinginformation will be filled in by the customer prior to any further processing. If the informationcannot be provided, the Stock Requisition will be rejected.Approval AuthorityThe Information Technology Department must first be contacted to arrange for access to theappropriate menus. The Information Technology Department will also assign Stock RequisitionApproval to the Department Head or his/her authorized representative in the same manner as aPurchase Requisition.Issuing StockThe customer will have the option of waiting for their item or return at a later time to pick it up.The Warehouse Clerk or the Purchasing Technician will then attempt to fill the order by pullingstock from the designated location. The Warehouse Clerk or Purchasing Technician will verifythat the item number matches the description entered on the Stock Requisition. If it does not, theWarehouse Clerk or Purchasing Technician will contact the customer to reconcile anydifferences.The customer will be given the opportunity to verify the items and counts being issued tohim/her. He/she will then ask to print, sign and date an Inventory Issue Ticket that will be givento him/her for his/her records with a copy to remain in the Warehouse.The Warehouse Clerk or Purchasing Technician will assist in moving any pallets to the loadingdock for customers to load their vehicles. Items subsequently found by a customer to bedamaged will be returned to the Warehouse and a replacement will be issued.For non-stocked items, issuing procedures will follow the same order as specified herein, exceptthat the customer will be required to sign the items out in a log book.Items on Hold76|Page
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951Martin Luther King Boulevard. Ki
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CATEGORY: PresentationPROCLAMATION
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0.7B. APPROVAL OF JANITORIAL SERVIC
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The Board asked how the delinquent
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7:03:01 PMSupervisor White seconded
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CATEGORY: ConsentAttachments: Resol
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FORWARDThis manual contains instruc
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6.1 Requirements ..................
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16.7 Procedures for Making and Payi
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1.1 MissionTOHO WATER AUTHORITYPROC
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SECTION 2. CODE OF ETHICS AND CONDU
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a. The official or the official’s
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SECTION 3. RESPONSIBILITIES OF PURC
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D. Award1. Purchasing and Warehouse
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SECTION 4. PURCHASING PROCEDURES4.1
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Purchasing and Warehouse Department
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SECTION 5.METHOD OF SOURCE SELECTIO
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approval and should be noted in the
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Authority, hereinafter referred to
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6.3 Pre-Bid ConferenceA pre-bid con
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The site visit may be conducted by
Page 46 and 47: 7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91: contracts require a written contrac
Page 92 and 93: Purchasing and Warehouse Department
Page 94 and 95: SECTION 18. PUBLIC NOTICES18.1 Purp
Page 98 and 99: Any Stock Requisition with items no
Page 100 and 101: The Warehouse Clerk or Purchasing T
Page 102 and 103: check the transaction records for p
Page 104 and 105: 20.9 SafetyIt is important each emp
Page 106 and 107: B. A copy of a current Osceola Coun
Page 108 and 109: SECTION 22. DEBARMENT OF BIDDERS22.
Page 110 and 111: 5. Respond to inquiries concerning
Page 112 and 113: 2. commission of a fraud or a crimi
Page 114 and 115: E. The committee's decision shall b
Page 116 and 117: SECTION 23. DEFINITIONSAccept: to r
Page 118 and 119: Bona Fide: in good faith.Bond: a bi
Page 120 and 121: Consultants/Experts: persons having
Page 122 and 123: Fee: a sum of money asked or paid f
Page 124 and 125: Negotiation: contracting through th
Page 126 and 127: Purchasing Cycle: the sequence of a
Page 128 and 129: Terms and Conditions: a phrase gene
Page 138 and 139: CATEGORY: Consent 7EAttachment(s):E
Page 140 and 141: MemorandumDate: December 22, 2010To
Page 142 and 143: Agenda: ConsentAPPROVAL OF SPONSORS
Page 144 and 145: Tohopekaliga Water AuthorityInvestm
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Tohopekaliga Water Authority Invest
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Tohopekaliga Water Authorityaffecte
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CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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