AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

SECTION 3. RESPONSIBILITIES OF PURCHASING AND WAREHOUSEDEPARTMENT3.1 ResponsibilityThe concept of centralized purchasing makes the Purchasing and Warehouse Department theagent for all departments of the Authority in matters related to the procurement of supplies andservices unless otherwise authorized. Responsibilities include:A. Determining present and future needs for goods or services with the support of alldepartments;B. Identifying repetitive or common use purchases for review and consideration forbulk bids or term contracts;C. Maintaining liaison with other municipality Purchasing Departments for possiblecooperative purchase agreements on existing contracts;D. Initiating reports necessary for analysis of Purchasing and Warehouse Departmentperformance;E. Assisting departments in preparing specifications for equipment, materials,commodities and services;F. Assisting departments in administration of contracts and cure process whenapplicable;G. Promoting goodwill between the Authority and its suppliers;H. Procuring the highest quality of supplies and services that is consistent with theneeds of and at the expense to the Authority;I. Keeping informed of current developments in the field of purchasing, prices,market conditions and new products;J. Providing training in purchasing policies and procedures to all User Departmentsas required;K. Providing support among departments by becoming acquainted with the needs ofeach and locating the sources of needed products or services;L. Reviewing the quality, quantity and kinds of goods and services requested andrecommending alternatives, if appropriate;7|Page