AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

Purchasing and Warehouse DepartmentThe Purchasing and Warehouse Department will assist the User Department in the monitoringand administration of contracts. The Purchasing and Warehouse Department will assist the UserDepartment to:A. Require from the contractor full conformance to specificationsB. Ensure the correct legal name is contained in the contract documents and furtherconfirm status of legal entityC. Working with the User Department, obtain appropriate price reductions when lessthan full contract performance is acceptableD. Hold contractor responsible for damages suffered by the Authority resulting fromthe contractor’s failure to perform as agreedE. Working with the User Department make certain that the Authority does not failto perform its obligations, thereby relieving the contractor of performanceresponsibilitiesF. Preclude the issuance of unnecessary or excessively priced change ordersG. Maintain standard clauses for contractual terms and conditions, which promotethe best interest of the AuthorityH. Initiating "cure" process to ensure vendor cures contract deficiencies within areasonable period of timeI. Maintain records of the following information:1. Contract or PO number2. Brief description of work, names and telephone numbers of project3. The status of each contractJ. Maintain records of vendor performanceK. Conduct a review of the vendor’s performance upon User Department’s requestL. Proper payment of invoices on time and at contract price17.4 Contract Change Order (Appendix G)71|Page