AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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Fee: a sum of money asked or paid for some service, charge, or payment, usually forprofessional or technical service.Field Purchase Order: a dollar limited and specific purchase order used in situations whereauthority to make the type of purchase involved has been delegated to using agencies.Firm Bid: a definite price proposal as differentiated from an "estimated" bid. A bid that bindsthe bidder until a stipulated time of expiration.Fiscal Year: a period of twelve consecutive months selected as a basis for annual financialreporting, planning or budgeting.Formal Bid: a bid that must be submitted in a sealed envelope and in conformance with aprescribed format to be opened publicly at a specified time.Free On Board (F.O.B.): a shipping term defining the point at which the buyer takes legal titleto the goods, who is responsible for payment of freight, and who is responsible for prosecutingclaims against carriers for loss or damage to the goods in transit.Goods: all material, equipment, supplies, printing, and automated data processing hardware andsoftware.Identical Bid: a bid that agrees in all aspects with another bid. See Tie Bid.Informal Bid: a request for price quotations for commodity or service that does not require asealed bid or public opening or reading of bids.Informality: a minor defect or variation of a bid or proposal from the exact requirements of theIFB or RFP which does not affect the price, quality, quantity, or delivery schedule for the goodsor services being procured.Inventory: a stock of goods or an itemized list of a stock of goods indicating volume and values.Inventory Control: management supervision of estimated requirements, production,procurement, distribution, maintenance, and disposal of materials.Inventory Turnover: the number of times in a year that an entire inventory is issued andreplaced.Invitation for Bid (IFB): a formal request to prospective suppliers requesting price quotations.The term includes all documents that are attached or incorporated.Invoice: seller’s itemized document stating prices and quantities of goods and/or servicesdelivered and sent to buyer for payment.101|Page
Item: a single, separate thing, unit, article or product.Lead Time: the time that it would take a supplier to deliver goods after receipt of order.Letter of Credit: a document issued by a bank, which authorizes the bearer to draw money fromthat bank or its agents. It may extend credit up to a certain amount.Life Cycle Costing: a procurement evaluation technique which determines the total cost ofacquisition, operation, maintaining, and disposal of items being acquired; the lowest ownershipcost during time the item is in use.Line Item: an item of supply or service, specified in an IFB for which the bidder must bid aseparate price.Liquidated Damages: a sum agreed upon settlement of a breach of contract to be paid by theparty who breaches the contract.List Price: the price of an article published in a catalog, advertisement, or printed list fromwhich discounts if any, may be substituted.Lump Sum: the total price of a group of items, which are put together and priced as a whole;aggregate.Market Research: in procurement, the study of what people buy, when they buy, why they buy,and how they buy items to enable a purchasing department to arrive at the most suitableapproach to acquiring commodities and services.May: a careful writer will use may to request or grant permission, to express a contingency,condition, concession, purpose or result.Merchant: a person who buys and sells a commodity for profit; a trader.Mistake in Bid: an error in the presentation of a bid, which results in an incorrect price orcondition, which might affect the eligibility for the award of a contract.Modification: a formal alteration or change to a contract.Multiple Award: contracts awarded to more than one supplier for comparable commodities andservices.Negligence: the doing or omission of something a reasonably prudent person would not havedone or omitted under the circumstance.102|Page
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951Martin Luther King Boulevard. Ki
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CATEGORY: PresentationPROCLAMATION
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0.7B. APPROVAL OF JANITORIAL SERVIC
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The Board asked how the delinquent
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7:03:01 PMSupervisor White seconded
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CATEGORY: ConsentAttachments: Resol
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FORWARDThis manual contains instruc
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6.1 Requirements ..................
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16.7 Procedures for Making and Payi
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1.1 MissionTOHO WATER AUTHORITYPROC
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SECTION 2. CODE OF ETHICS AND CONDU
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a. The official or the official’s
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SECTION 3. RESPONSIBILITIES OF PURC
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D. Award1. Purchasing and Warehouse
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SECTION 4. PURCHASING PROCEDURES4.1
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Purchasing and Warehouse Department
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SECTION 5.METHOD OF SOURCE SELECTIO
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approval and should be noted in the
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Authority, hereinafter referred to
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6.3 Pre-Bid ConferenceA pre-bid con
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The site visit may be conducted by
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7.3 Pre-Proposal ConferenceRefer to
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proposal. If a proposal is determin
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strengths and weaknesses. A debrief
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must be coordinated with the Depart
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10.1 Price ReasonablenessSECTION 10
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such person on behalf of a governme
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D. The Purchasing and Warehouse Dep
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agents, against any loss or damages
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The Accounting and Finance Departme
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Brand Name or Approved Equal: list
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13.7 Detail of SpecificationsBids a
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It is the responsibility of the Pur
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SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91: contracts require a written contrac
Page 92 and 93: Purchasing and Warehouse Department
Page 94 and 95: SECTION 18. PUBLIC NOTICES18.1 Purp
Page 96 and 97: SECTION 20. WAREHOUSE PROCEDURES20.
Page 98 and 99: Any Stock Requisition with items no
Page 100 and 101: The Warehouse Clerk or Purchasing T
Page 102 and 103: check the transaction records for p
Page 104 and 105: 20.9 SafetyIt is important each emp
Page 106 and 107: B. A copy of a current Osceola Coun
Page 108 and 109: SECTION 22. DEBARMENT OF BIDDERS22.
Page 110 and 111: 5. Respond to inquiries concerning
Page 112 and 113: 2. commission of a fraud or a crimi
Page 114 and 115: E. The committee's decision shall b
Page 116 and 117: SECTION 23. DEFINITIONSAccept: to r
Page 118 and 119: Bona Fide: in good faith.Bond: a bi
Page 120 and 121: Consultants/Experts: persons having
Page 124 and 125: Negotiation: contracting through th
Page 126 and 127: Purchasing Cycle: the sequence of a
Page 128 and 129: Terms and Conditions: a phrase gene
Page 138 and 139: CATEGORY: Consent 7EAttachment(s):E
Page 140 and 141: MemorandumDate: December 22, 2010To
Page 142 and 143: Agenda: ConsentAPPROVAL OF SPONSORS
Page 144 and 145: Tohopekaliga Water AuthorityInvestm
Page 146 and 147: Tohopekaliga Water Authority Invest
Page 148 and 149: Tohopekaliga Water Authorityaffecte
Page 162: CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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