AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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Any Stock Requisition with items not available in stock will be placed on hold in Paramount bythe Purchasing and Warehouse Manager. The customer will be notified by email of the itemsthat are on hold.Releasing Items on HoldUpon receipt of new stock, the Purchasing and Warehouse Manager will process the stockrequisition in Paramount that was placed on hold. The Warehouse Clerk or PurchasingTechnician will pull the item and send it out to the Warehouse for issue. The customer will benotified by email or phone that their items are available for pickup.ReturnsWhen customers have ordered an item in error, it will be marked as "Return" and posted as suchin Microsoft Dynamics Great Plains. The item will be added back to stock and the customer willreceive credit from the Accounting and Finance Division. If a customer receives a wrong modelor color of an item, they are to contact the Purchasing and Warehouse Department and have theitem exchanged. No additional paperwork is required, unless the issue has already been postedto Microsoft Dynamics Great Plains, in which case a return for credit will be necessary, as wellas a new issue document.20.5 Receiving ProceduresDues-InThe Warehouse Clerk and Purchasing Technician will maintain a file, in numerical sequence ofall POs for supplies due-in. Upon arrival of any delivery truck, the delivery ticket will bechecked for a PO number and the corresponding file copy of the PO will be pulled. Thisdocument will be used to assist in receiving supplies and to help insure that what is beingdelivered is, in fact, what was ordered.Off-LoadingAll deliverymen are responsible for bringing their items to the loading dock or the back edge oftheir truck or trailer. Under no circumstances will a Warehouse Clerk or Purchasing Technicianenter a trailer with a forklift. They may, however, remove items from the trailer while on theground in the vicinity of the Warehouse. The deliveryman will be allowed the use of a palletjack to drag the items out of the vehicle. Drivers will be provided with wooden pallets forexchange when requested.ReceivingOnce all pallets or boxes have been off-loaded, the Warehouse Clerk or Purchasing Technicianwill conduct a physical inspection of all boxes for any obvious signs of damage. Any damage ordiscrepancy that is found will be noted on the delivery ticket. The Warehouse Clerk or77|Page
Purchasing Technician will also verify the count of items or boxes against the delivery ticket tobe sure everything is accounted for. After all counts have been reconciled, the Warehouse Clerkor Purchasing Technician will sign the delivery ticket and give the driver his copies. If the driverchooses not to wait, the Warehouse Clerk or Purchasing Technician will annotate the deliveryticket as "Received, Subject to Count" and sign it.InspectionThe pallets will then be moved to an interior aisle away from the entrance and kept separate fromother similar items already in stock. The Warehouse Clerk or Purchasing Technician willconduct a count of all items received and check for hidden damage. Any discrepancies foundwill be brought to the attention of the Purchasing and Warehouse Manager so that the vendormay be contacted as quickly as possible to correct the situation. The vendor will be given theopportunity to replace any damaged goods. Likewise, the vendor will also exchange any itemthat has been incorrectly shipped. The pick-up of any such item will be at the vendor’s expense.Verification/CountWhen all inspections have been made and counts verified against the PO, the Warehouse Clerkor Purchasing Technician will then input all the information into Microsoft Dynamics GreatPlains.DocumentationThe Warehouse Clerk or Purchasing Technician will pull the department copy of the PO andattach it to the delivery ticket. The on hand balance will not be correct until the items areverified and received in Microsoft Dynamics Great Plains. If it does not match, the WarehouseClerk or Purchasing Technician will be directed to perform another count. If this count is right,the Warehouse Clerk or Purchasing Technician will mark the PO appropriately. If it is not right,an attempt will be made to research the discrepancy and correct it. If it cannot be corrected, aninventory adjustment will be made and documented after review by the Purchasing andWarehouse Manager.ReviewThe paperwork will then be presented to the Purchasing and Warehouse Manager for approval.The Purchasing and Warehouse Manager may wish to inspect the goods listed or verify a countdiscrepancy. The Purchasing and Warehouse Manager will initial the PO once the review iscomplete. The paperwork will then be returned to the Warehouse Clerk or PurchasingTechnician for further processing. At this point, the Warehouse Clerk or Purchasing Technicianmay place the items in their proper location.Posting78|Page
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951Martin Luther King Boulevard. Ki
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CATEGORY: PresentationPROCLAMATION
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0.7B. APPROVAL OF JANITORIAL SERVIC
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The Board asked how the delinquent
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7:03:01 PMSupervisor White seconded
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CATEGORY: ConsentAttachments: Resol
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FORWARDThis manual contains instruc
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6.1 Requirements ..................
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16.7 Procedures for Making and Payi
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1.1 MissionTOHO WATER AUTHORITYPROC
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SECTION 2. CODE OF ETHICS AND CONDU
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a. The official or the official’s
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SECTION 3. RESPONSIBILITIES OF PURC
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D. Award1. Purchasing and Warehouse
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SECTION 4. PURCHASING PROCEDURES4.1
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Purchasing and Warehouse Department
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SECTION 5.METHOD OF SOURCE SELECTIO
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approval and should be noted in the
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Authority, hereinafter referred to
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6.3 Pre-Bid ConferenceA pre-bid con
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The site visit may be conducted by
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7.3 Pre-Proposal ConferenceRefer to
Page 48 and 49: proposal. If a proposal is determin
Page 50 and 51: strengths and weaknesses. A debrief
Page 52 and 53: must be coordinated with the Depart
Page 54 and 55: 10.1 Price ReasonablenessSECTION 10
Page 56 and 57: such person on behalf of a governme
Page 58 and 59: D. The Purchasing and Warehouse Dep
Page 60 and 61: agents, against any loss or damages
Page 62 and 63: The Accounting and Finance Departme
Page 64 and 65: Brand Name or Approved Equal: list
Page 66 and 67: 13.7 Detail of SpecificationsBids a
Page 68 and 69: It is the responsibility of the Pur
Page 70 and 71: SECTION 15. SURPLUS PROPERTY15.1 Pu
Page 72 and 73: the City of Kissimmee’s Purchasin
Page 74 and 75: 3. Environmental restoration and co
Page 76 and 77: E. To ensure that the Authority bea
Page 78 and 79: A. Review transactions with the car
Page 80 and 81: A. Purchasing cards will be issued
Page 82 and 83: Over the Counter/Internet Purchases
Page 84 and 85: Serious or repeated misuse of the P
Page 86 and 87: ProceduresC. A disputed item must b
Page 88 and 89: Items that are typically prohibited
Page 90 and 91: contracts require a written contrac
Page 92 and 93: Purchasing and Warehouse Department
Page 94 and 95: SECTION 18. PUBLIC NOTICES18.1 Purp
Page 96 and 97: SECTION 20. WAREHOUSE PROCEDURES20.
Page 100 and 101: The Warehouse Clerk or Purchasing T
Page 102 and 103: check the transaction records for p
Page 104 and 105: 20.9 SafetyIt is important each emp
Page 106 and 107: B. A copy of a current Osceola Coun
Page 108 and 109: SECTION 22. DEBARMENT OF BIDDERS22.
Page 110 and 111: 5. Respond to inquiries concerning
Page 112 and 113: 2. commission of a fraud or a crimi
Page 114 and 115: E. The committee's decision shall b
Page 116 and 117: SECTION 23. DEFINITIONSAccept: to r
Page 118 and 119: Bona Fide: in good faith.Bond: a bi
Page 120 and 121: Consultants/Experts: persons having
Page 122 and 123: Fee: a sum of money asked or paid f
Page 124 and 125: Negotiation: contracting through th
Page 126 and 127: Purchasing Cycle: the sequence of a
Page 128 and 129: Terms and Conditions: a phrase gene
Page 138 and 139: CATEGORY: Consent 7EAttachment(s):E
Page 140 and 141: MemorandumDate: December 22, 2010To
Page 142 and 143: Agenda: ConsentAPPROVAL OF SPONSORS
Page 144 and 145: Tohopekaliga Water AuthorityInvestm
Page 146 and 147: Tohopekaliga Water Authority Invest
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Tohopekaliga Water Authorityaffecte
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Tohopekaliga Water Authority Invest
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CATEGORY: Staff ReportsREPORT ON RE
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AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

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