AGENDA MARCH 9, 2011 5:00 PM 1. Meeting called to order 2. A ...

CATEGORY: ConsentAttachments: Resolution 2011-004Exhibit “A” Procurement Policies and Procedures ManualAPPROVAL OF UPDATES TO THE PURCHASING MANUALExplanation: The Authority’s purchasing and warehouse functions began operations in 2003as an outsourced function serviced by the City of Kissimmee through a Purchasing Agreementadopted by the Board under Resolution 03-022. The resolution adopted in 2003 allowed theAuthority to utilize and adapt its procedures to be consistent with the City of Kissimmee inorder to transact procurement activities. Over the last six years, the Authority has taken majorsteps towards operating a fully functioning Purchasing and Warehouse Department. Thesesteps included hiring staff, building a warehouse, and discontinuing the use of the City ofKissimmee’s financial system. Now that these steps are completed, an update is necessary tothe Procurement Policies and Procedures Manual. In addition, the Board has adopted newpolicies and/or amended existing policies that need to be consolidated into a manual.Key updates to the policies and procedures manual are;1. Updated policies and procedures to reflect that the Authority no longer relies on theCity of Kissimmee for procurement services2. Consolidated purchasing policies adopted by the Board over the past several years3. Updated policies and procedures in accordance with state law, where applicable4. Updated approval authority to be consistent with the organizational structure andposition title changesAdditionally, this update to the policy and procedures manual is one of several steps underway to address audit finding 2009-10 Organizational Changes and their Effect on InternalControls. This resolution updates all procurement policies and procedures that have takenplace to establish a fully functioning Purchasing and Warehouse Department.Counsel was consulted by Staff throughout the process and has reviewed the modifications tothe manual under consideration for approval.Recommendation: Staff recommends approval of Resolution 2011-004 –ProcurementPolicies and Procedures Manual.7C