Health & Life Safety Manual - Electronic Resource Center

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AUTHORITYThis handbook provides guidance to Regional Offices of Education (ROEs) in the oversight ofconstruction, operation and maintenance of schools in their regions. It is also a useful resource fordistrict administrators and architects. Since 1915, Regional Superintendents have been chargedwith the duty:“…to inspect the building plans and specifications…of public school rooms andbuildings…” (ILCS 5/3-14.20)“…to inspect and survey all public schools under his or her supervision…” (ILCS 5/3-14.21)“…to request the Department of Public Health, the State Fire Marshal, or the StateSuperintendent of Education to inspect public school buildings and temporary facilitieswhich appear to him to be unsafe, unsanitary, or unfit for occupancy. These officialsshall inspect such buildings or temporary school facilities and if, in their opinion, suchbuildings and temporary facilities are unsafe, unsanitary or unfit for occupancy, shallstate in writing in what particular(s) they are unsafe, unsanitary, or unfit foroccupancy. Upon the receipt of such statement the Regional Superintendent shallcondemn the building or temporary facility and notify the school board thereof inwriting and the reasons for such condemnation”… (ILCS 5/3-14.22)To fulfill these duties, Regional Superintendents are to utilize the “minimum standards” establishedby the State Board of Education pursuant to Section 2-3.12 of the School Code. In 1965, RegionalSuperintendents were charged with the additional duty to review and approve “Safety SurveyReports” pursuant to the provisions of Section 2-3.12 of the School Code as amended. They werealso charged with duties concerning the review and approval of amounts of funds to be raisedthrough tax levies or sale of bonds for fire prevention, safety, energy conservation, handicappedaccessibility, school security and specific repair purposes. (ILCS 5/2-3.12 and 5/17-2.11) The rulesestablished relative to these duties are contained in Title 23 Part 180 of the Illinois AdministrativeCode, also referred to as “The Health/Life Safety Code for Public Schools.”ii
TABLE OF CONTENTSForeword---------------------------------------------------------------------------------------------Page iAuthority----------------------------------------------------------------------------------------------Page iiChapter 1: School Construction ProcessChapter - PageSchool Building Construction/Reconstruction --------------------------Permit Process --------------------------------------------------------------- 1-2Steps in the Building Construction Process andForms Required -------------------------------------------------------------- 1-3Forms------------------------------------------------------------------------------ 1-4• Application for Building Permit -- Form 36-10 (3/04) ------------ 1-5• Pre-Construction Plans and Specifications Certification –Form 36-11 (3/04) ------------------------------------------------------- 1-6• Licensed Architect/Engineer’s Certification -Form 36-12 (3/04) ------------------------------------------------------- 1-7• Regional Superintendent’s Verification Stamp for Sprinkler Plans –Form 36-13 (3/04) ------------------------------------------------------- 1-7• Application for Variance – Form 35-66 (3/04)--------------------- 1-8• Building Permit Sample - Form 36-14 (3/04) --------------------- 1-9• Application for Occupancy Permit/Architect or Engineer'sStatement of Building Compliance/ProjectCompletion-- Form 36-15 (3/04)-------------------------------------- 1-10• School Building Certificate of Occupancy Sample –Form 36-16 (3/04) ------------------------------------------------------- 1-11• School Building Partial OccupancyPermit Form 36-17 (3/04) ------------------------------------------ 1-12Restrictions Sample ------------------------------------------------ 1-13Chapter 2: Annual Building InspectionOverview-------------------------------------------------------------------------- 2-2Steps in the Annual School Building Inspection Processand Forms---------------------------------------------------------------------- 2-3Forms ----------------------------------------------------------------------------- 2-4• Notice of Annual Inspection -- Form 36-18 (3/04)---------------- 2-5• Health/Life Safety Annual Inspection Checklist------------------- 2-6• Health/Life Safety Annual Inspection Checklist/Glossary ------ 2-12• Field Notice of Violations – Form 36-19 (3/04)-------------------- 2-31• Annual Inspection Report - Form 35-54 (3/04)-------------------- 2-33• Occupancy Notice – Form 36-09 (3/04) ---------------------------- 2-34• Regional Superintendent’s Annual Report –Form 35-75 (3/04) ----------------------------------------------------------2-35Chapter 3: Ten-Year Safety Survey ReportOverview of Ten-Year Survey Process ----------------------------------- 3-2Ten-Year Safety Survey Process------------------------------------------- 3-3Forms & Documents ----------------------------------------------------------- 3-4• Application for Approval of Ten-Year SafetySurvey Report -- Form 35-86 (3/04)--------------------------------- 3-5iii
Page 1 and 2: Health/LifeEffectiveMarch 20042 nd
Page 3: FOREWORDThe information in this pub
Page 7 and 8: • Application for Extension of Ti
Page 9 and 10: School Building Construction/Recons
Page 11 and 12: CHAPTER 1FORMS• Application for B
Page 13 and 14: Pre-Construction Plans and Specific
Page 15 and 16: Regional Superintendent’s Verific
Page 17 and 18: SCHOOL BUILDING PERMITREGIONAL OFFI
Page 19 and 20: ______________________________ COUN
Page 21 and 22: PARTIAL FACILITY OCCUPANCY RESTRICT
Page 23 and 24: Annual Building InspectionOverviewT
Page 25 and 26: CHAPTER 2FORMS• Notice of Annual
Page 27 and 28: HEALTH/LIFE SAFETY ANNUAL INSPECTIO
Page 29 and 30: Y N NA Boiler Room(s) 175 185 180 R
Page 31 and 32: Y N NA Music Practice Room 175 185
Page 33 and 34: HEALTH/LIFE SAFETY CHECKLIST/GLOSSA
Page 35 and 36: 23. Hold-Open Devices (185.370b11A;
Page 37 and 38: 52. Door Closers (185.390e2E; 185.3
Page 39 and 40: 72. Door Closers (185.380c10E; 185.
Page 41 and 42: GREENHOUSE121. Fire Detectors (185.
Page 43 and 44: 153. Hold-Open Devices (185.370b11A
Page 45 and 46: 185. Illuminated Exit Signs (185.37
Page 47 and 48: 228. Flammable Storage (185.370b4H;
Page 49 and 50: 263. Hold-Open Devices (185.370b11A
Page 51 and 52: 312. Door Closers (185.380c10E; 185
Page 53 and 54: GLOSSARYNUMBERLOCATION(i.e. Fire Ar
Page 55 and 56:
Posted Occupancy NoticeNOTICEFOR YO
Page 57 and 58:
REGIONAL SUPERINTENDENT’S ANNUAL
Page 59 and 60:
OVERVIEW OF TEN-YEAR SURVEY PROCESS
Page 61 and 62:
CHAPTER 3FORMS AND DOCUMENTS• App
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CERTIFICATE OF BUILDING COMPLIANCE(
Page 65 and 66:
Form 35-84 (3/04)INSTRUCTIONS FOR C
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5) Utility supply services (water,
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SAMPLE 10-YEAR SURVEY REPORT(To be
Page 71 and 72:
paneling on stud walls with either
Page 73 and 74:
water converter to heat these secti
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X. LEAD-BASED PAINT Peeling paint w
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NOTICE OF INCOMPLETE SAFETY SURVEY
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CHAPTER 4HEALTH/LIFE SAFETY AMENDME
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State Superintendent on the Approva
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Step #4The state superintendent che
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Procedures for Health/Life SafetyEm
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HEALTH/LIFE SAFETYCERTIFICATE OF AU
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Fire Prevention and Safety Funds--E
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CHAPTER 4FORMS AND DOCUMENTS• Eme
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CERTIFICATION OF NEED FOR FIRE PREV
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Instructions for CompletingSchedule
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Instructions for CompletingRecommen
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REGIONAL SUPERINTENDENT’S CERTIFI
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ORDER TO EFFECT COMPLIANCE WITH THE
Page 103 and 104:
This application is to befilled out
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STATEMENT OF COMPLETION FORHEALTH/L
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REGIONAL OFFICE OF EDUCATIONAPPLICA
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Sample wording for notices of publi
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CHAPTER 5TEMPORARY FACILITIES• Te
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Temporary vs Permanent Facility Pro
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Application for Approval for Use of
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c c c 29. Is the insulation materia
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CHAPTER 6CONDEMNATION/DEMOLITION PR
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ORDER OF CONDEMNATIONDISTRICT NAME
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DISTRICT NAMEFACILITY NAMEAPPLICATI
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cccccc9. Removal of debris:Verify t
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Code InformationWhen are Part 180,
Page 129 and 130:
Reference List of Codes for Public
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Asbestos Abatement for Public and P
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The Illinois Water Well and Pump In
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ARTICLE 14. CHILDREN WITH DISABILIT
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