Chapter 3 – Policy Implications for Gaelic - University of Edinburgh

Minute of the Meeting of the Audit Committee
held at 5.00 pm on 31 May 2012
in the Lord Provost Elder Room, Old College
Present:
In attendance:
Apologies:
Ms A Richards (Convener)
Mr P Budd
Mr A Johnston
Mrs E Noad
Mr M Sinclair
Mr A Trotter
Mr J Gorringe, Director of Finance
Dr K Waldron, University Secretary
Ms L Welch, Assistant Director of Finance
Mr H McKay, Chief Internal Auditor
Mr M Rowley, KPMG, External Auditor Director
Mr S Reid, KPMG, Director
Mr B Wood, Internal Audit
Dr D Laurenson (for item 2.1 only)
Mr M Ritchie (for item 2.1 only)
Dr K Novosel, Head of Court Services
Mr N Paul, Director of Corporate Services
1 MINUTE OF THE MEETING HELD ON 1 MARCH 2102
The Minute of the meeting held on 1 March 2012 was approved as a correct record.
The Committee noted that this would be the last meeting to be attended by Mr Jon Gorringe,
Director of Finance who was retiring over the summer. The members thanked him for all
his sterling work on this Committee and across the University and wished him well for the
future.
2 MATTERS ARISING
2.1 Internal Audit Report – Shared Academic Timetabling Project
Following discussion at the last meeting of the Audit Committee on the internal audit
assignment on the Shared Academic Timetabling Project it had been agreed to invite
members of the project board to this meeting of the Audit Committee to provide further
information on the project.
The Committee welcomed Dr D Laurenson, Academic Champion and Mr M Ritchie.
IS-Project Services who provided detailed information on the approach to taking forward
this project. In particular, the extensive engagement with stakeholders was noted including
meetings with colleagues at all levels across the University to ascertain requirements, the
various sources of information on student aspirations and the inclusion of EUSA
representatives on the project board. It was further noted that the web based applications
successfully went live for staff and students in April and May 2012, with further
refinements being made to enable individualised timetables for students thus improving the
overall student experience and being helpful in assisting with the introduction of the
Personal Tutor System. The Committee was reassured on various aspects of the project by
the information provided in particular on the utilisation of the project governance toolkit to
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