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964 Chapter 31 Create Colorful Cards and Calendars you enter in a publication with the variable information in a data source (a mailing list or any other type of database) to create one copy of the merged publication for every record in the data source. The data source is a structured document, such as a Microsoft Word table, a Microsoft Excel worksheet, a Microsoft Access database table, or a Microsoft Outlook contact list. You can use an existing data source, or you can create a new one as part of the mail merge process. To tell Publisher what information to pull from the data source and where to put it, you insert data fields into the publication. These fields correspond to the field names (usually column headings) in the data source. For example, the address area of a postcard usually contains an address block consisting of fields for the name and address of each recipient. After you enter the data fields in the publication, each field is enclosed in chevrons—for example, «FirstName». After you specify the data source you want to use and insert the appropriate data fields into the publication, you can either send the merged publications directly to the printer or you can merge them one after the other into a new publication, as separate pages. If you merge to a new publication, you have another chance to review and, if necessary, edit the merged copies before sending them to the printer. This might sound like a complicated process, but Publisher makes it simple with the Mail Merge Wizard, a three-step wizard that leads you through the mail merge process from start to finish. Using Catalog Merge Publisher offers several booklet-style catalog templates into which you can insert product information. If this information is stored in an Excel workbook or an Access database, you can use catalog merge to merge the product information into the catalog publication at printing time. Catalog merge works pretty much the same way as mail merge. You can link to an existing data source or create a new one. When using an existing data source, you can filter the information or exclude specific records. This means you can tailor each printing of the catalog—for example, for a particular occasion or season. If you frequently use catalogs as a marketing tool, it is worth taking the time to set up your product or service information in a workbook or database so that you can maintain it in one location and avoid having to retype it every time you need it. You might even consider storing information such as team or membership lists this way so that you can use Publisher and catalog merge to produce professional-looking rosters.
G32OP13 Creating Postcards 965 In this exercise, you’ll create a postcard, insert data fields based on an existing data source, and then perform a mail merge operation to create copies with preprinted names and addresses, ready for mailing. SET UP You need the DataSource workbook located in your Chapter31 practice file folder to complete this exercise. Display the New page of the Backstage view, and then follow the steps. 1. In the Most Popular section of the Available Templates page, click the Postcards thumbnail and then, in the Marketing section of the Postcards page, click the All Marketing folder. 2. Scroll down the All Marketing page to see the available templates. Tip The templates display the color scheme you applied most recently. If you completed the previous exercise, the templates display the Oriel color scheme. The postcard templates are divided into 13 categories: Informational, Special Offer, Sale, Event, Invitation, Holiday Party Invitation, Holiday Greeting, Holiday Thank You, Thank You, We’ve Moved, Announcement, Reminder, and Tent Fold. Publisher installs nearly 150 postcard templates. 3. In the We’ve Moved category, click the Compass Point thumbnail.
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PUBLISHED BY Microsoft Press A Divi
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iv Contents Part 2 Microsoft Word 2
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vi Contents 9 Work with Data and Ex
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viii Contents 16 Add Simple Visual
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x Contents Part 6 Microsoft Outlook
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xii Contents Part 7 Microsoft Acces
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xiv Contents 31 Create Colorful Car
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xvi Introducing Microsoft Office Pr
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xviii Introducing Microsoft Office
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xx Introducing Microsoft Office Pro
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xxii Modifying the Display of the R
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xxiv Modifying the Display of the R
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xxvi Modifying the Display of the R
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xxviii Features and Conventions of
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xxx Using the Practice Files Chapte
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xxxii Using the Practice Files Chap
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xxxiv Getting Help To practice gett
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xxxvi Getting Help 5. In the Table
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Part 1 Microsoft Office Professiona
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1 Explore Office 2010 In this chapt
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Working in the Program Environment
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Changing Program Settings 17 23. On
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Changing Program Settings 19 4. Dis
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Changing Program Settings 21 The Sa
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Changing Program Settings 23 The Ad
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Changing Program Settings 25 The Tr
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Customizing the Ribbon 27 On this p
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Customizing the Ribbon 29 You have
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Customizing the Quick Access Toolba
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Opening, Moving Around in, and Clos
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Viewing Files in Different Ways 53
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Part 2 Microsoft Word 2010 3 Edit a
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3 Edit and Proofread Text In this c
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Making Text Changes 65 To delete mo
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Making Text Changes 67 Under Paste
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Making Text Changes 69 You can use
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Making Text Changes 71 Word undoes
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Finding and Replacing Text 73 Findi
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Finding and Replacing Text 75 In th
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Finding and Replacing Text 77 The N
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Fine-Tuning Text 79 13. Having test
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Fine-Tuning Text 81 Keyboard Shortc
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Fine-Tuning Text 83 ● Online bili
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Fine-Tuning Text 85 SET UP You need
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Correcting Spelling and Grammatical
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Inserting Saved Text 93 Viewing Doc
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Inserting Saved Text 95 Word sugges
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Key Points 97 Inserting One Documen
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4 Change the Look of Text In this c
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Quickly Formatting Text 101 entire
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Quickly Formatting Text 103 4. Poin
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Quickly Formatting Text 105 The Tit
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Changing a Document’s Theme 107 I
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Changing a Document’s Theme 109 T
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Creating and Modifying Lists 131 Yo
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Creating and Modifying Lists 133 3.
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Creating and Modifying Lists 135 11
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Key Points 137 The Sort Text dialog
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5 Organize Information in Columns a
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Presenting Information in Columns 1
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Creating Tabbed Lists 147 Creating
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Presenting Information in Tables 14
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Formatting Tables 161 In this exerc
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Formatting Tables 163 11. On the De
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Key Points 165 3. On the Design tab
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6 Add Simple Graphic Elements In th
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Inserting and Modifying Pictures 16
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Changing a Document’s Background
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Inserting Building Blocks 183 Inser
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Inserting Building Blocks 185 At th
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Inserting Building Blocks 187 The s
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Inserting Building Blocks 189 7. Ty
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Inserting Building Blocks 191 13. I
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Adding WordArt Text 197 Adding Word
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Adding WordArt Text 199 You can pos
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Adding WordArt Text 201 13. In the
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Key Points 203 Key Points ● You c
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7 Preview, Print, and Distribute Do
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Previewing and Adjusting Page Layou
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Controlling What Appears on Each Pa
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Controlling What Appears on Each Pa
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Printing Documents 217 Now the head
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Preparing Documents for Electronic
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Part 3 Microsoft Excel 2010 8 Set U
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8 Set Up a Workbook In this chapter
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Creating Workbooks 229 When you sta
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Creating Workbooks 231 3. Click Bla
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Modifying Workbooks 233 Modifying W
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Modifying Workbooks 235 SET UP You
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Modifying Worksheets 237 Modifying
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Modifying Worksheets 239 SET UP You
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Customizing the Excel 2010 Program
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Key Points 253 19. In the left tab
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9 Work with Data and Excel Tables I
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Entering and Revising Data 257 You
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Moving Data Within a Workbook 261 C
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Moving Data Within a Workbook 263 I
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Finding and Replacing Data 265 You
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Correcting and Expanding Upon Works
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Defining Excel Tables 275 Convertin
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Defining Excel Tables 277 If for an
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Key Points 279 Key Points ● You c
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10 Perform Calculations on Data In
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Naming Groups of Data 283 the row l
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Naming Groups of Data 285 2. In the
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Creating Formulas to Calculate Valu
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Summarizing Data That Meets Specifi
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11 Change Workbook Appearance In th
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Formatting Cells 311 Most of the to
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Formatting Cells 313 One task you c
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Defining Styles 319 4. In the Horiz
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Making Numbers Easier to Read 329 T
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Making Numbers Easier to Read 331 7
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Changing the Appearance of Data Bas
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Adding Images to Worksheets 339 19.
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Adding Images to Worksheets 341 Exc
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Adding Images to Worksheets 343 6.
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Key Points 345 Key Points ● If yo
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12 Focus on Specific Data by Using
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Limiting Data That Appears on Your
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Manipulating Worksheet Data 355 was
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Manipulating Worksheet Data 357 vis
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Defining Valid Sets of Values for R
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Chapter at a Glance Add and delete
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372 Chapter 13 Work with Slides If
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380 Chapter 13 Work with Slides Exp
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382 Chapter 13 Work with Slides Aga
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Chapter at a Glance Enter text in p
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390 Chapter 14 Work with Slide Text
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424 Chapter 15 Format Slides If you
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428 Chapter 15 Format Slides 2. In
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430 Chapter 15 Format Slides If you
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444 Chapter 15 Format Slides Non-Co
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516 Chapter 18 Explore OneNote 2010
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23 Manage Scheduling In this chapte
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Working in Access 2010 749 From the
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Working in Access 2010 753 3. In th
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Exploring Tables 761 If a database
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Exploring Tables 763 The Products t
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Exploring Tables 767 2. Display the
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Exploring Forms 769 The Products fo
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Exploring Queries 773 11. Click awa
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Exploring Reports 777 The new query
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Creating Relationships Between Tabl
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28 Display Data In this chapter, yo
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Part 8 Microsoft Publisher 2010 29
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29 Get Started with Publisher 2010
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Starting New Publications 869 See A
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starting 1021 removing animation, 4
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tables, Word 1023 tabbed pages, 766
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text effects 1025 templates (OneNot
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user input in exercises 1027 Today
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Word tables 1029 Web Apps (Office),
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zooming in/out 1031 displaying, 233
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