microsoft-office-professional-2010-step-by-step

Finalizing Presentations 503
Tip When rearranging the objects on a slide, you might drag an object to one side while you
decide whether to include it. The Off-Slide Content option in the Document Inspector dialog
box detects any stray content that you might have overlooked. The Document Inspector also
looks for invisible content on the slide. This is content you might have hidden by displaying
the Selection And Visibility task pane and then clearing the object’s check box. (To display the
Selection And Visibility pane, click the Select button in the Editing group on the Home tab,
and then click Selection Pane.)
After you run the Document Inspector, you see a summary of its search results, and you
have the option of removing all the items found in each category.
PowerPoint also includes two other finalizing tools:
● Check Accessibility This tool checks for presentation elements and formatting that
might be difficult for people with certain kinds of disabilities to read. It reports its
findings in the Accessibility Checker task pane, and offers suggestions for fixing any
potential issues.
● Check Compatibility This tool checks for the use of features not supported in earlier
versions of PowerPoint. It presents a list of features that might be lost or degraded
if you save the presentation in an earlier PowerPoint file format.
After you have handled extraneous information and accessibility and compatibility
issues, you can mark a presentation as final and make it a read-only file, so that other
people know that they should not make changes to this released presentation. This
process does not lock the presentation, however; if you want to make additional
changes to the presentation, you can easily turn off the final status.
In this exercise, you’ll examine the properties attached to a presentation, remove personal
information from the file, and then mark the presentation as final.
SET UP You need the Meeting_start presentation located in your Chapter17 practice
file folder to complete this exercise. Open the Meeting_start presentation, and save it
as Meeting. Then follow the steps.
1. Display the Info page of the Backstage view.
The Properties pane on the right side of the window displays the standard properties
associated with this presentation.