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492 Chapter 17 Review and Deliver Presentations If you will print a color presentation on a monochrome printer, you can preview in grayscale or black and white to verify that the text is legible against the background. Tip In Normal view, you can see how your slides will look when printed on a monochrome printer by clicking either the Grayscale or the Black And White button in the Color/Grayscale group on the View tab. When you’re ready to print, you don’t have to leave the Backstage view. You can simply click the Print button to print one copy of each slide on the default printer. If the default settings aren’t what you want, you can make the following changes on the Print page: ● Number of copies Click the arrows to adjust the Copies setting. ● Which printer If you have more than one printer available, specify the printer you want to use and set its properties (such as paper source and image compression). ● Which slides to print You can print all the slides, the selected slides, or the current slide. To print only specific slides, click the Slides box, and enter the slide numbers and ranges separated by commas (no spaces). For example, enter 1,5,10-12 to print slides 1, 5, 10, 11, and 12 . ● What to print From the Print Layout gallery, specify whether to print slides (one per page), notes pages (one half-size slide per page with space for notes), or an outline. You can also print handouts, specifying the number of slides that print on each page (1, 2, 3, 4, 6, or 9) and their order. You select what to print from this gallery.
Previewing and Printing Presentations 493 ● Whether to frame slides Click this option below the Print Layout and Handouts galleries to put a frame around the slides on the printed page. ● Whether to scale slides If you haven’t set the size of the slides to match the size of the paper in the printer, click this option to have PowerPoint automatically reduce or increase the size of the slides to fit the paper when you print them. See Also For information about setting the size of slides, see “Setting Up Presentations for Delivery” earlier in this chapter. ● Print quality Click this option if you want the highest quality printed output. ● Print comments and ink markup Click this option if electronic or handwritten notes are attached to the presentation and you want to review them along with the slides. ● Collate multiple copies If you’re printing multiple copies of a presentation, specify whether complete copies should be printed one at a time. ● Color range Specify whether the presentation should be printed in color (color on a color printer and grayscale on a monochrome printer), grayscale (on either a color or a monochrome printer), or pure black and white (no gray on either a color or a monochrome printer). ● Edit the header or footer Click this option to display the Header And Footer dialog box. See Also For information about adding footers to slides, see “Setting Up Presentations for Delivery” earlier in this chapter. In this exercise, you’ll preview a presentation in grayscale, select a printer, and print a selection of slides. SET UP You need the ServiceOrientationB_start presentation located in your Chapter17 practice file folder to complete this exercise. Open the ServiceOrientationB_start presentation, and save it as ServiceOrientationB. Then follow the steps. 1. Click the File tab to display the Backstage view, and then click Print. The right side of the Print page displays the first slide as it will print with the current settings. 2. Under Settings, click Color, and then click Grayscale. The preview shows the slide in black, white, and shades of gray. 3. Click the Next Page button to move through the slides, until slide 12 is displayed.
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PUBLISHED BY Microsoft Press A Divi
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iv Contents Part 2 Microsoft Word 2
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vi Contents 9 Work with Data and Ex
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viii Contents 16 Add Simple Visual
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x Contents Part 6 Microsoft Outlook
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xii Contents Part 7 Microsoft Acces
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xiv Contents 31 Create Colorful Car
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xvi Introducing Microsoft Office Pr
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xviii Introducing Microsoft Office
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xx Introducing Microsoft Office Pro
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xxii Modifying the Display of the R
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xxiv Modifying the Display of the R
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xxvi Modifying the Display of the R
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xxviii Features and Conventions of
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xxx Using the Practice Files Chapte
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xxxii Using the Practice Files Chap
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xxxiv Getting Help To practice gett
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xxxvi Getting Help 5. In the Table
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Part 1 Microsoft Office Professiona
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1 Explore Office 2010 In this chapt
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Working in the Program Environment
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Changing Program Settings 17 23. On
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Changing Program Settings 19 4. Dis
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Changing Program Settings 21 The Sa
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Changing Program Settings 23 The Ad
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Changing Program Settings 25 The Tr
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Customizing the Ribbon 27 On this p
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Customizing the Ribbon 29 You have
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Customizing the Quick Access Toolba
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Opening, Moving Around in, and Clos
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Viewing Files in Different Ways 53
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Part 2 Microsoft Word 2010 3 Edit a
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3 Edit and Proofread Text In this c
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Making Text Changes 65 To delete mo
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Making Text Changes 67 Under Paste
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Making Text Changes 69 You can use
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Making Text Changes 71 Word undoes
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Finding and Replacing Text 73 Findi
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Finding and Replacing Text 75 In th
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Finding and Replacing Text 77 The N
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Fine-Tuning Text 79 13. Having test
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Fine-Tuning Text 81 Keyboard Shortc
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Fine-Tuning Text 83 ● Online bili
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Fine-Tuning Text 85 SET UP You need
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Correcting Spelling and Grammatical
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Inserting Saved Text 93 Viewing Doc
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Inserting Saved Text 95 Word sugges
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Key Points 97 Inserting One Documen
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4 Change the Look of Text In this c
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Quickly Formatting Text 101 entire
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Quickly Formatting Text 103 4. Poin
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Quickly Formatting Text 105 The Tit
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Changing a Document’s Theme 107 I
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Changing a Document’s Theme 109 T
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Manually Changing the Look of Chara
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Manually Changing the Look of Parag
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Creating and Modifying Lists 131 Yo
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Creating and Modifying Lists 133 3.
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Creating and Modifying Lists 135 11
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Key Points 137 The Sort Text dialog
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5 Organize Information in Columns a
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Presenting Information in Columns 1
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Creating Tabbed Lists 147 Creating
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Presenting Information in Tables 14
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Formatting Tables 161 In this exerc
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Formatting Tables 163 11. On the De
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Key Points 165 3. On the Design tab
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6 Add Simple Graphic Elements In th
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Inserting and Modifying Pictures 16
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Changing a Document’s Background
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Inserting Building Blocks 183 Inser
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Inserting Building Blocks 185 At th
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Inserting Building Blocks 187 The s
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Inserting Building Blocks 189 7. Ty
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Inserting Building Blocks 191 13. I
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Adding WordArt Text 197 Adding Word
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Adding WordArt Text 199 You can pos
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Adding WordArt Text 201 13. In the
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Key Points 203 Key Points ● You c
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7 Preview, Print, and Distribute Do
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Previewing and Adjusting Page Layou
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Controlling What Appears on Each Pa
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Controlling What Appears on Each Pa
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Printing Documents 217 Now the head
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Preparing Documents for Electronic
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Part 3 Microsoft Excel 2010 8 Set U
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8 Set Up a Workbook In this chapter
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Creating Workbooks 229 When you sta
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Creating Workbooks 231 3. Click Bla
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Modifying Workbooks 233 Modifying W
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Modifying Workbooks 235 SET UP You
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Modifying Worksheets 237 Modifying
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Modifying Worksheets 239 SET UP You
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Customizing the Excel 2010 Program
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Key Points 253 19. In the left tab
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9 Work with Data and Excel Tables I
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Entering and Revising Data 257 You
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Entering and Revising Data 259 In t
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Moving Data Within a Workbook 261 C
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Moving Data Within a Workbook 263 I
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Finding and Replacing Data 265 You
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Finding and Replacing Data 267 Exce
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Correcting and Expanding Upon Works
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Defining Excel Tables 275 Convertin
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Defining Excel Tables 277 If for an
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Key Points 279 Key Points ● You c
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10 Perform Calculations on Data In
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Naming Groups of Data 283 the row l
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Naming Groups of Data 285 2. In the
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Creating Formulas to Calculate Valu
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Summarizing Data That Meets Specifi
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Summarizing Data That Meets Specifi
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Finding and Correcting Errors in Ca
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Key Points 307 17. In the Watch Win
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11 Change Workbook Appearance In th
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Formatting Cells 311 Most of the to
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Formatting Cells 313 One task you c
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Defining Styles 319 4. In the Horiz
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Making Numbers Easier to Read 329 T
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Making Numbers Easier to Read 331 7
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Changing the Appearance of Data Bas
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Adding Images to Worksheets 339 19.
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Adding Images to Worksheets 341 Exc
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Adding Images to Worksheets 343 6.
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Key Points 345 Key Points ● If yo
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12 Focus on Specific Data by Using
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Limiting Data That Appears on Your
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Manipulating Worksheet Data 355 was
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Manipulating Worksheet Data 357 vis
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Manipulating Worksheet Data 359 You
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Defining Valid Sets of Values for R
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Key Points 367 Key Points ● A num
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Chapter at a Glance Add and delete
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372 Chapter 13 Work with Slides If
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374 Chapter 13 Work with Slides 5.
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376 Chapter 13 Work with Slides The
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378 Chapter 13 Work with Slides The
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380 Chapter 13 Work with Slides Exp
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382 Chapter 13 Work with Slides Aga
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Chapter at a Glance Enter text in p
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390 Chapter 14 Work with Slide Text
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424 Chapter 15 Format Slides If you
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426 Chapter 15 Format Slides Using
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428 Chapter 15 Format Slides 2. In
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430 Chapter 15 Format Slides If you
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432 Chapter 15 Format Slides 7. In
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434 Chapter 15 Format Slides When y
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436 Chapter 15 Format Slides 8. Cli
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438 Chapter 15 Format Slides ● Al
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440 Chapter 15 Format Slides This f
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542 Chapter 19 Create and Configure
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564 Chapter 20 Create and Organize
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Chapter at a Glance Create and send
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598 Chapter 21 Send and Receive E-M
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23 Manage Scheduling In this chapte
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Scheduling and Changing Appointment
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Scheduling and Changing Events 689
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Scheduling Meetings 691 Scheduling
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Scheduling Meetings 693 The Schedul
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Scheduling Meetings 695 6. On the M
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Scheduling Meetings 697 Updating an
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Responding to Meeting Requests 699
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Displaying Different Views of a Cal
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716 Chapter 24 Track Tasks Practice
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Working in Access 2010 749 From the
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Working in Access 2010 751 ● If a
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Working in Access 2010 753 3. In th
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Working in Access 2010 755 7. On th
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Working in Access 2010 757 12. Clic
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Working in Access 2010 759 2. On th
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Exploring Tables 761 If a database
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Exploring Tables 763 The Products t
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Exploring Tables 765 In steps 2 and
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Exploring Tables 767 2. Display the
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Exploring Forms 769 The Products fo
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Exploring Forms 771 6. In the Navig
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Exploring Queries 773 11. Click awa
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Exploring Queries 775 3. In the Del
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Exploring Reports 777 The new query
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Exploring Reports 779 This report p
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Exploring Reports 781 Access switch
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Previewing and Printing Access Obje
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Key Points 787 Key Points ● The b
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26 Create Databases and Simple Tabl
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Creating Databases from Templates 7
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Creating Databases and Tables Manua
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Manipulating Table Columns and Rows
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Refining Table Structure 809 This p
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Refining Table Structure 811 8. Sel
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Creating Relationships Between Tabl
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27 Create Simple Forms 2 In this ch
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Creating Forms by Using the Form To
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Changing the Look of Forms 833 The
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28 Display Data In this chapter, yo
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Sorting Information in Tables 847 T
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Filtering Information in Tables 851
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Filtering Information by Using Form
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Part 8 Microsoft Publisher 2010 29
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29 Get Started with Publisher 2010
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Starting New Publications 869 See A
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Index Symbols & Numbers $ (dollar s
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orders, publication 987 AutoFill Op
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character formatting 989 picture ca
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completing records 991 Collapse but
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databases 993 copyrights, 448, 974
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duplicating slides 995 relationship
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fields 997 file formats, 44 icon se
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formatting 999 ScreenTips with page
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Insert Text dialog box (Publisher)
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many-to-many relationships 1005 lab
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moving 1007 Microsoft Office Securi
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phone numbers 1011 page orientation
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publications 1013 Primary Key icon,
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shapes, Publisher 1019 Select Locat
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starting 1021 removing animation, 4
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tables, Word 1023 tabbed pages, 766
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text effects 1025 templates (OneNot
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user input in exercises 1027 Today
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Word tables 1029 Web Apps (Office),
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