microsoft-office-professional-2010-step-by-step

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1028 user input, validating user input, validating. See validation rules user interface. See also ribbon color scheme, changing, 18 common to Office programs, 3 customizing, 241 elements, navigating, 48 user interface objects in text, xx user name AutoText for, changing, 190 common to Office programs, 3 entering, 10 setting, 19 V validating e-mail addresses address book search order, customizing, 602 keyboard shortcut for, 599 validation circles displaying, 362, 366 hiding, 363, 366 validation rules creating, 361 entry messages with, 363-364 error messages with, 363-364 and existing data, 362 minimum and maximum, specifying, 364 overview of, 361 requiring numeric values, 362 setting for multiple cells, 362 turning off, 363 validation circles, 362-363, 366 violations, displaying, 362, 366 whole numbers, specifying, 364 value axes in charts, 463 values. See also numbers adding together, 286 average, viewing with AutoCalculate, 355, 359 comparing , 334-337 count, viewing with AutoCalculate, 355, 359 filtering for highest or lowest, 349, 353 finding, 854 ignoring in calculations, 357 maximum and minimum, 281, 287 monitoring, 303, 304 replacing, 264 searching for, 264 searching in, 266 sum of, 286 testing, 332-338 total, viewing with AutoCalculate, 355, 359 unique, displaying, 358-359 VBA macros, 758, 759 vertical scroll bar, 47 video notes (OneNote) appearance of, 586 manipulating video in, 585 pausing, 589 playing, 588 recording, 585, 588 rewinding, 588 searchability, activating, 585 View arrow, 761 View button, 771, 812 View Multiple Sheets button (Publisher), 894 View Ruler button (Word), 120 View Shortcuts toolbar, 9, 52, 752, 761 View Sync Status button (OneNote), 549 View tab (Excel), 242 View tab (OneNote), 521 View tab (Word), 14, 52 viewing color schemes, 426 viewing workbook properties, 229 views advanced settings for, 661 column width, changing, 665 customizing, 661, 664 resetting, 665 switching, 761, 765, 771 views, Normal creating slide sections in, 384 in PowerPoint, 53 views, Notes Page, 53, 494 views, Reading, 53, 482, 490 views, Slide Sorter, 53, 482 creating sections in, 382 rearranging slides in, 385 views, Web Layout, 52 visible cells, summarizing, 355, 357 volatile functions, 354 Vote button, 637 voting buttons, 637 W watch deleting, 303, 307 setting, 303-304 Watch Window defined, 303 deleting a watch, 303, 307 setting a watch, 303, 304 watermarks as background images, 341 Web App (OneNote), 593
Word tables 1029 Web Apps (Office), xi Web browsers, previewing documents in, 52, 57 Web databases, 795 creating, 795 forms for, 822 objects in, 795 publishing databases as, 795 Web Layout button, 57 Web Layout view (Word), 52 Web notes (OneNote), 579 capturing, 583 creating, 583 default location for, 581 options for, 580 Web page banner presentations, 486, 488 Web Page button, 657 Web pages converting Word documents into, 23 sending to OneNote notebooks, 579 Week view (Calendar), 702, 703, 708 white space between Word pages, hiding, 54 wide margins, 210, 216 widows defined, 212 setting options for, 212, 215 width, column, 237 wildcards in searches, 75, 857, 859 Windows Live Translator, 84 Windows Photo Viewer, 576 windows, overlapping, 766 windows, stacking, 59 windows, workbook arranging multiple, 243, 251 cascading, 243, 251 wipe transition effect, 479 Word 97-2003, saving documents as, 21 Word <strong>2010</strong>. See also Word documents compatibility with earlier versions, 44 file formats, 44 first time starting, 10 handouts, creating, 501 Help window, opening, xxvi, xxxiv OneNote pages, sending to, 524 online version, xi, xv starting, 4, 10 views in, 52 word choice, researching, 270 word count, 93 Word Count button (Word), 93 Word Count dialog box (Word), 93 Word documents. See also saving documents blank, creating, 41 blank, opening, 38 closing, 48, 51 compatibility with earlier versions, 44 creating, 38-41 default format, setting, 20 e-mailing, 615 formatting in columns, 141. See also columns, document full-screen display, 52, 56 inserting in other documents, 97 location, specifying, 23 maximizing, 59 moving to top, 55 navigating, 47, 56-57, 71 opening, 46, 48 printing with default settings, 34 read-only, opening as, 46 recently opened, 16, 46 renaming when saving, 43 repairing, 46 scrolling through, 47, 50 selecting, 65 sharing, 16 side-<strong>by</strong>-side display, 55 splitting into two panes, 53 switching between, 53, 59 translating, 84 viewing multiple, 59 zooming in/out, 53 Word Options dialog box (Word), 17, 19 AutoRecover settings, 41 Recent page options, changing, 16 Word outlines, importing to PowerPoint, 374 Word tables, 139. See also Quick Tables aligning text in, 156, 163 alt text, entering, 159 banded rows, 161 borders around cells, 162 calculations in, 158 cell width, setting, 159 centering text in, 155 column width, setting, 157, 159 components of, 152 converting to/from regular text, 152, 156 creating, 150, 154 cutting and pasting, 153 deleting rows/columns/cells, 153 drawing, 151 entering text, 152, 155 formatting, 160 formatting text in, 155 headings, rotating, 163 inserting rows/columns/cells, 153, 155-156 margin settings, 159 merging cells, 153, 155 move handle, 152, 153, 157
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PUBLISHED BY Microsoft Press A Divi
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iv Contents Part 2 Microsoft Word 2
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vi Contents 9 Work with Data and Ex
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viii Contents 16 Add Simple Visual
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x Contents Part 6 Microsoft Outlook
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xii Contents Part 7 Microsoft Acces
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xiv Contents 31 Create Colorful Car
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xvi Introducing Microsoft Office Pr
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xviii Introducing Microsoft Office
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xx Introducing Microsoft Office Pro
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xxii Modifying the Display of the R
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xxiv Modifying the Display of the R
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xxvi Modifying the Display of the R
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xxviii Features and Conventions of
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xxx Using the Practice Files Chapte
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xxxii Using the Practice Files Chap
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xxxiv Getting Help To practice gett
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xxxvi Getting Help 5. In the Table
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Part 1 Microsoft Office Professiona
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1 Explore Office 2010 In this chapt
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Working in the Program Environment
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Changing Program Settings 17 23. On
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Changing Program Settings 19 4. Dis
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Changing Program Settings 21 The Sa
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Changing Program Settings 23 The Ad
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Changing Program Settings 25 The Tr
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Customizing the Ribbon 27 On this p
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Customizing the Ribbon 29 You have
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Customizing the Quick Access Toolba
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Opening, Moving Around in, and Clos
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Viewing Files in Different Ways 53
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Part 2 Microsoft Word 2010 3 Edit a
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3 Edit and Proofread Text In this c
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Making Text Changes 65 To delete mo
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Making Text Changes 67 Under Paste
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Making Text Changes 69 You can use
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Making Text Changes 71 Word undoes
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Finding and Replacing Text 73 Findi
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Finding and Replacing Text 75 In th
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Finding and Replacing Text 77 The N
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Fine-Tuning Text 79 13. Having test
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Fine-Tuning Text 81 Keyboard Shortc
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Fine-Tuning Text 83 ● Online bili
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Fine-Tuning Text 85 SET UP You need
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Correcting Spelling and Grammatical
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Inserting Saved Text 93 Viewing Doc
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Inserting Saved Text 95 Word sugges
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Key Points 97 Inserting One Documen
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4 Change the Look of Text In this c
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Quickly Formatting Text 101 entire
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Quickly Formatting Text 103 4. Poin
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Quickly Formatting Text 105 The Tit
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Changing a Document’s Theme 107 I
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Changing a Document’s Theme 109 T
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Manually Changing the Look of Chara
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Manually Changing the Look of Parag
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Creating and Modifying Lists 131 Yo
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Creating and Modifying Lists 133 3.
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Creating and Modifying Lists 135 11
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Key Points 137 The Sort Text dialog
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5 Organize Information in Columns a
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Presenting Information in Columns 1
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Creating Tabbed Lists 147 Creating
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Presenting Information in Tables 14
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Formatting Tables 161 In this exerc
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Formatting Tables 163 11. On the De
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Key Points 165 3. On the Design tab
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6 Add Simple Graphic Elements In th
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Inserting and Modifying Pictures 16
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Changing a Document’s Background
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Inserting Building Blocks 183 Inser
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Inserting Building Blocks 185 At th
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Inserting Building Blocks 187 The s
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Inserting Building Blocks 189 7. Ty
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Inserting Building Blocks 191 13. I
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Adding WordArt Text 197 Adding Word
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Adding WordArt Text 199 You can pos
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Adding WordArt Text 201 13. In the
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Key Points 203 Key Points ● You c
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7 Preview, Print, and Distribute Do
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Previewing and Adjusting Page Layou
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Controlling What Appears on Each Pa
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Controlling What Appears on Each Pa
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Printing Documents 217 Now the head
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Preparing Documents for Electronic
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Part 3 Microsoft Excel 2010 8 Set U
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8 Set Up a Workbook In this chapter
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Creating Workbooks 229 When you sta
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Creating Workbooks 231 3. Click Bla
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Modifying Workbooks 233 Modifying W
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Modifying Workbooks 235 SET UP You
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Modifying Worksheets 237 Modifying
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Modifying Worksheets 239 SET UP You
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Customizing the Excel 2010 Program
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Key Points 253 19. In the left tab
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9 Work with Data and Excel Tables I
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Entering and Revising Data 257 You
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Entering and Revising Data 259 In t
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Moving Data Within a Workbook 261 C
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Moving Data Within a Workbook 263 I
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Finding and Replacing Data 265 You
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Finding and Replacing Data 267 Exce
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Correcting and Expanding Upon Works
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Defining Excel Tables 275 Convertin
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Defining Excel Tables 277 If for an
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Key Points 279 Key Points ● You c
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10 Perform Calculations on Data In
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Naming Groups of Data 283 the row l
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Naming Groups of Data 285 2. In the
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Creating Formulas to Calculate Valu
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Summarizing Data That Meets Specifi
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Summarizing Data That Meets Specifi
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Finding and Correcting Errors in Ca
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Key Points 307 17. In the Watch Win
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11 Change Workbook Appearance In th
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Formatting Cells 311 Most of the to
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Formatting Cells 313 One task you c
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Defining Styles 319 4. In the Horiz
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Making Numbers Easier to Read 329 T
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Making Numbers Easier to Read 331 7
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Changing the Appearance of Data Bas
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Adding Images to Worksheets 339 19.
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Adding Images to Worksheets 341 Exc
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Adding Images to Worksheets 343 6.
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Key Points 345 Key Points ● If yo
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12 Focus on Specific Data by Using
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Limiting Data That Appears on Your
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Manipulating Worksheet Data 355 was
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Manipulating Worksheet Data 357 vis
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Manipulating Worksheet Data 359 You
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Defining Valid Sets of Values for R
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Key Points 367 Key Points ● A num
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Chapter at a Glance Add and delete
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372 Chapter 13 Work with Slides If
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374 Chapter 13 Work with Slides 5.
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376 Chapter 13 Work with Slides The
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378 Chapter 13 Work with Slides The
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380 Chapter 13 Work with Slides Exp
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382 Chapter 13 Work with Slides Aga
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Chapter at a Glance Enter text in p
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390 Chapter 14 Work with Slide Text
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Chapter at a Glance Apply themes, p
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424 Chapter 15 Format Slides If you
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426 Chapter 15 Format Slides Using
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428 Chapter 15 Format Slides 2. In
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430 Chapter 15 Format Slides If you
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434 Chapter 15 Format Slides When y
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436 Chapter 15 Format Slides 8. Cli
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438 Chapter 15 Format Slides ● Al
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440 Chapter 15 Format Slides This f
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444 Chapter 15 Format Slides Non-Co
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Chapter at a Glance Insert pictures
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448 Chapter 16 Add Simple Visual En
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Chapter at a Glance Set up presenta
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486 Chapter 17 Review and Deliver P
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Chapter at a Glance Navigate in the
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516 Chapter 18 Explore OneNote 2010
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Chapter at a Glance Create a notebo
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540 Chapter 19 Create and Configure
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Chapter at a Glance Work with note
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564 Chapter 20 Create and Organize
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Chapter at a Glance Create and send
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598 Chapter 21 Send and Receive E-M
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Chapter at a Glance Save and update
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644 Chapter 22 Store and Access Con
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23 Manage Scheduling In this chapte
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Scheduling and Changing Appointment
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Scheduling and Changing Events 689
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Scheduling Meetings 691 Scheduling
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Scheduling Meetings 693 The Schedul
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Scheduling Meetings 695 6. On the M
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Scheduling Meetings 697 Updating an
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Responding to Meeting Requests 699
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Displaying Different Views of a Cal
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Chapter at a Glance Create tasks, p
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716 Chapter 24 Track Tasks Practice
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718 Chapter 24 Track Tasks ● Cate
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720 Chapter 24 Track Tasks 2. In th
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722 Chapter 24 Track Tasks It’s e
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724 Chapter 24 Track Tasks 13. In t
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726 Chapter 24 Track Tasks A bell n
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728 Chapter 24 Track Tasks You can
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730 Chapter 24 Track Tasks To remov
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732 Chapter 24 Track Tasks Declined
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734 Chapter 24 Track Tasks Note tha
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736 Chapter 24 Track Tasks The Outl
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738 Chapter 24 Track Tasks 1. With
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740 Chapter 24 Track Tasks You can
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742 Chapter 24 Track Tasks Finding
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Working in Access 2010 749 From the
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Working in Access 2010 751 ● If a
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Working in Access 2010 753 3. In th
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Working in Access 2010 755 7. On th
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Working in Access 2010 757 12. Clic
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Working in Access 2010 759 2. On th
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Exploring Tables 761 If a database
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Exploring Tables 763 The Products t
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Exploring Tables 765 In steps 2 and
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Exploring Tables 767 2. Display the
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Exploring Forms 769 The Products fo
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Exploring Forms 771 6. In the Navig
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Exploring Queries 773 11. Click awa
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Exploring Queries 775 3. In the Del
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Exploring Reports 777 The new query
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Exploring Reports 779 This report p
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Exploring Reports 781 Access switch
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Previewing and Printing Access Obje
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Previewing and Printing Access Obje
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Key Points 787 Key Points ● The b
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26 Create Databases and Simple Tabl
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Creating Databases from Templates 7
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Creating Databases and Tables Manua
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Manipulating Table Columns and Rows
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Manipulating Table Columns and Rows
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Refining Table Structure 809 This p
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Refining Table Structure 811 8. Sel
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Creating Relationships Between Tabl
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Key Points 819 Key Points ● Acces
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27 Create Simple Forms 2 In this ch
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Creating Forms by Using the Form To
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Changing the Look of Forms 829 Chan
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Changing the Look of Forms 831 4. C
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Changing the Look of Forms 833 The
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Changing the Look of Forms 835 16.
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Changing the Arrangement of Forms 8
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Key Points 843 Key Points ● The q
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28 Display Data In this chapter, yo
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Sorting Information in Tables 847 T
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Sorting Information in Tables 849 T
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Filtering Information in Tables 851
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Filtering Information in Tables 853
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Filtering Information by Using Form
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Filtering Information by Using Form
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Locating Information That Matches M
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Part 8 Microsoft Publisher 2010 29
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29 Get Started with Publisher 2010
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Starting New Publications 869 See A
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Starting New Publications 871 Impor
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G30OP14 Storing Personal and Compan
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G30OP32 Previewing and Printing Pub
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30 Create Visual Interest In this c
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Working with Text Boxes 901 Formatt
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iu_ShapeFillArrow biu_Select biu_In
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iu_CharacterSpacing G31OP07 Working
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Working with Shapes 931 Working wit
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iu_More G31OP39 Working with Shapes
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31 Create Colorful Cards and Calend
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iu_FontColorArrow G32OP08 Creating
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G32OP12 Creating Postcards 963 The
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G32OP13 Creating Postcards 965 In t
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iu_MailMergeArrow G32OP15 Creating
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G32OP18 Creating Postcards 969 If y
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iu_GreetingLine G32OP20 Creating Po
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G32OP22 Creating Postcards 973 23.
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Creating Calendars 975 clip art tha
Page 1015 and 1016: G32OP24 Creating Calendars 977 Clic
Page 1017 and 1018: iu_Caption G32OP26 Creating Calenda
Page 1019 and 1020: iu_DecreaseFont biu_MasterPage G32O
Page 1021 and 1022: G32OP30 Creating Calendars 983 18.
Page 1023 and 1024: Index Symbols & Numbers $ (dollar s
Page 1025 and 1026: orders, publication 987 AutoFill Op
Page 1027 and 1028: character formatting 989 picture ca
Page 1029 and 1030: completing records 991 Collapse but
Page 1031 and 1032: databases 993 copyrights, 448, 974
Page 1033 and 1034: duplicating slides 995 relationship
Page 1035 and 1036: fields 997 file formats, 44 icon se
Page 1037 and 1038: formatting 999 ScreenTips with page
Page 1039 and 1040: Header & Footer button (PowerPoint)
Page 1041 and 1042: Insert Text dialog box (Publisher)
Page 1043 and 1044: many-to-many relationships 1005 lab
Page 1045 and 1046: moving 1007 Microsoft Office Securi
Page 1047 and 1048: OneNote 2010 1009 moving sections,
Page 1049 and 1050: phone numbers 1011 page orientation
Page 1051 and 1052: publications 1013 Primary Key icon,
Page 1053 and 1054: epeating background images 1015 fil
Page 1055 and 1056: Save As command 1017 location of, 5
Page 1057 and 1058: shapes, Publisher 1019 Select Locat
Page 1059 and 1060: starting 1021 removing animation, 4
Page 1061 and 1062: tables, Word 1023 tabbed pages, 766
Page 1063 and 1064: text effects 1025 templates (OneNot
Page 1065: user input in exercises 1027 Today
Page 1069 and 1070: zooming in/out 1031 displaying, 233
Page 1071 and 1072: The Team This book would not exist
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