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xiv Contents 31 Create Colorful Cards and Calendars 949 Creating Folded Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .950 Choosing a Design or Layout. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .950 Changing the Color Scheme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .951 Using Non–Color-Scheme Colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .952 Choosing Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .952 Creating Postcards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .963 Using Mail Merge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .963 Using Catalog Merge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .964 Creating Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 974 Adding Captions, Credits, and Copyrights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 974 Changing Page Backgrounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .975 Working with Master Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .975 Key Points . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .984 Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 985 About the Authors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1032 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can continually improve our books and learning resources for you. To participate in a brief online survey, please visit: microsoft.com/learning/booksurvey
Introducing Microsoft Office Professional 2010 Microsoft Office 2010 is a comprehensive system of programs, servers, services, and solutions, including a dozen desktop productivity programs that you can install on your computer, and four new online program versions. To meet the varying needs of individuals and organizations, Microsoft offers five different Office 2010 software suites, each consisting of a different subset of programs. The following table identifies the programs available in each of the software suites. Office Home and Student 2010 Office Home and Business 2010 Office Standard 2010 Office Professional 2010 Office Professional Plus 2010 Access Yes Yes Communicator Yes Excel Yes Yes Yes Yes Yes InfoPath Yes OneNote Yes Yes Yes Yes Yes Outlook Yes Yes Yes Outlook with Business Contact Manager PowerPoint Yes Yes Yes Yes Yes Publisher Yes Yes Yes SharePoint Yes Workspace Word Yes Yes Yes Yes Yes Office Web Apps Yes Yes Office Standard and Office Professional Plus are available only to volume licensing subscribers. The Office Web Apps, which are available with Office Standard and Office Professional Plus, and available to the general public through Windows Live, are online versions of Word, Excel, PowerPoint, and OneNote. You can store documents online and work with them from within any Web browser window by using the Office Web Apps. xv
Page 2 and 3: PUBLISHED BY Microsoft Press A Divi
Page 4 and 5: iv Contents Part 2 Microsoft Word 2
Page 6 and 7: vi Contents 9 Work with Data and Ex
Page 8 and 9: viii Contents 16 Add Simple Visual
Page 10 and 11: x Contents Part 6 Microsoft Outlook
Page 12 and 13: xii Contents Part 7 Microsoft Acces
Page 16 and 17: xvi Introducing Microsoft Office Pr
Page 18 and 19: xviii Introducing Microsoft Office
Page 20 and 21: xx Introducing Microsoft Office Pro
Page 22 and 23: xxii Modifying the Display of the R
Page 24 and 25: xxiv Modifying the Display of the R
Page 26 and 27: xxvi Modifying the Display of the R
Page 28 and 29: xxviii Features and Conventions of
Page 30 and 31: xxx Using the Practice Files Chapte
Page 32 and 33: xxxii Using the Practice Files Chap
Page 34 and 35: xxxiv Getting Help To practice gett
Page 36 and 37: xxxvi Getting Help 5. In the Table
Page 39 and 40: Part 1 Microsoft Office Professiona
Page 41 and 42: 1 Explore Office 2010 In this chapt
Page 43 and 44: Working in the Program Environment
Page 55 and 56: Changing Program Settings 17 23. On
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Customizing the Ribbon 27 On this p
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Customizing the Ribbon 29 You have
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Customizing the Quick Access Toolba
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Opening, Moving Around in, and Clos
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Viewing Files in Different Ways 53
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Part 2 Microsoft Word 2010 3 Edit a
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3 Edit and Proofread Text In this c
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Making Text Changes 65 To delete mo
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Making Text Changes 67 Under Paste
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Making Text Changes 69 You can use
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Making Text Changes 71 Word undoes
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Finding and Replacing Text 73 Findi
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Finding and Replacing Text 75 In th
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Finding and Replacing Text 77 The N
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Fine-Tuning Text 79 13. Having test
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Fine-Tuning Text 81 Keyboard Shortc
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Fine-Tuning Text 83 ● Online bili
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Fine-Tuning Text 85 SET UP You need
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Correcting Spelling and Grammatical
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Inserting Saved Text 93 Viewing Doc
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Inserting Saved Text 95 Word sugges
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Key Points 97 Inserting One Documen
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4 Change the Look of Text In this c
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Quickly Formatting Text 101 entire
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Quickly Formatting Text 103 4. Poin
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Quickly Formatting Text 105 The Tit
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Changing a Document’s Theme 107 I
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Changing a Document’s Theme 109 T
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Manually Changing the Look of Chara
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Manually Changing the Look of Parag
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Creating and Modifying Lists 131 Yo
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Creating and Modifying Lists 133 3.
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Creating and Modifying Lists 135 11
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Key Points 137 The Sort Text dialog
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5 Organize Information in Columns a
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Presenting Information in Columns 1
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Creating Tabbed Lists 147 Creating
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Presenting Information in Tables 14
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Formatting Tables 161 In this exerc
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Formatting Tables 163 11. On the De
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Key Points 165 3. On the Design tab
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6 Add Simple Graphic Elements In th
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Inserting and Modifying Pictures 16
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Changing a Document’s Background
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Inserting Building Blocks 183 Inser
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Inserting Building Blocks 185 At th
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Inserting Building Blocks 187 The s
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Inserting Building Blocks 189 7. Ty
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Inserting Building Blocks 191 13. I
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Adding WordArt Text 197 Adding Word
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Adding WordArt Text 199 You can pos
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Adding WordArt Text 201 13. In the
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Key Points 203 Key Points ● You c
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7 Preview, Print, and Distribute Do
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Previewing and Adjusting Page Layou
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Controlling What Appears on Each Pa
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Controlling What Appears on Each Pa
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Printing Documents 217 Now the head
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Preparing Documents for Electronic
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Part 3 Microsoft Excel 2010 8 Set U
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8 Set Up a Workbook In this chapter
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Creating Workbooks 229 When you sta
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Creating Workbooks 231 3. Click Bla
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Modifying Workbooks 233 Modifying W
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Modifying Workbooks 235 SET UP You
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Modifying Worksheets 237 Modifying
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Modifying Worksheets 239 SET UP You
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Customizing the Excel 2010 Program
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Key Points 253 19. In the left tab
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9 Work with Data and Excel Tables I
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Entering and Revising Data 257 You
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Entering and Revising Data 259 In t
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Moving Data Within a Workbook 261 C
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Moving Data Within a Workbook 263 I
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Finding and Replacing Data 265 You
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Finding and Replacing Data 267 Exce
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Correcting and Expanding Upon Works
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Defining Excel Tables 275 Convertin
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Defining Excel Tables 277 If for an
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Key Points 279 Key Points ● You c
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10 Perform Calculations on Data In
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Naming Groups of Data 283 the row l
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Naming Groups of Data 285 2. In the
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Creating Formulas to Calculate Valu
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Summarizing Data That Meets Specifi
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Summarizing Data That Meets Specifi
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Finding and Correcting Errors in Ca
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Key Points 307 17. In the Watch Win
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11 Change Workbook Appearance In th
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Formatting Cells 311 Most of the to
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Formatting Cells 313 One task you c
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Defining Styles 319 4. In the Horiz
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Making Numbers Easier to Read 329 T
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Making Numbers Easier to Read 331 7
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Changing the Appearance of Data Bas
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Adding Images to Worksheets 339 19.
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Adding Images to Worksheets 341 Exc
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Adding Images to Worksheets 343 6.
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Key Points 345 Key Points ● If yo
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12 Focus on Specific Data by Using
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Limiting Data That Appears on Your
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Manipulating Worksheet Data 355 was
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Manipulating Worksheet Data 357 vis
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Manipulating Worksheet Data 359 You
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Defining Valid Sets of Values for R
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Key Points 367 Key Points ● A num
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Chapter at a Glance Add and delete
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372 Chapter 13 Work with Slides If
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374 Chapter 13 Work with Slides 5.
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376 Chapter 13 Work with Slides The
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378 Chapter 13 Work with Slides The
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380 Chapter 13 Work with Slides Exp
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382 Chapter 13 Work with Slides Aga
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Chapter at a Glance Enter text in p
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390 Chapter 14 Work with Slide Text
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Chapter at a Glance Apply themes, p
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424 Chapter 15 Format Slides If you
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426 Chapter 15 Format Slides Using
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428 Chapter 15 Format Slides 2. In
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430 Chapter 15 Format Slides If you
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434 Chapter 15 Format Slides When y
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436 Chapter 15 Format Slides 8. Cli
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438 Chapter 15 Format Slides ● Al
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440 Chapter 15 Format Slides This f
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444 Chapter 15 Format Slides Non-Co
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Chapter at a Glance Insert pictures
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448 Chapter 16 Add Simple Visual En
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Chapter at a Glance Set up presenta
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486 Chapter 17 Review and Deliver P
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Chapter at a Glance Navigate in the
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516 Chapter 18 Explore OneNote 2010
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Chapter at a Glance Create a notebo
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540 Chapter 19 Create and Configure
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Chapter at a Glance Work with note
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564 Chapter 20 Create and Organize
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Chapter at a Glance Create and send
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598 Chapter 21 Send and Receive E-M
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644 Chapter 22 Store and Access Con
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23 Manage Scheduling In this chapte
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Scheduling and Changing Appointment
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Scheduling and Changing Events 689
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Scheduling Meetings 691 Scheduling
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Scheduling Meetings 693 The Schedul
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Scheduling Meetings 695 6. On the M
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Scheduling Meetings 697 Updating an
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Responding to Meeting Requests 699
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Displaying Different Views of a Cal
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Chapter at a Glance Create tasks, p
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716 Chapter 24 Track Tasks Practice
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718 Chapter 24 Track Tasks ● Cate
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720 Chapter 24 Track Tasks 2. In th
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722 Chapter 24 Track Tasks It’s e
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724 Chapter 24 Track Tasks 13. In t
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726 Chapter 24 Track Tasks A bell n
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728 Chapter 24 Track Tasks You can
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730 Chapter 24 Track Tasks To remov
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732 Chapter 24 Track Tasks Declined
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734 Chapter 24 Track Tasks Note tha
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736 Chapter 24 Track Tasks The Outl
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738 Chapter 24 Track Tasks 1. With
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740 Chapter 24 Track Tasks You can
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742 Chapter 24 Track Tasks Finding
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Working in Access 2010 749 From the
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Working in Access 2010 751 ● If a
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Working in Access 2010 753 3. In th
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Working in Access 2010 755 7. On th
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Working in Access 2010 757 12. Clic
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Working in Access 2010 759 2. On th
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Exploring Tables 761 If a database
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Exploring Tables 763 The Products t
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Exploring Tables 765 In steps 2 and
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Exploring Tables 767 2. Display the
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Exploring Forms 769 The Products fo
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Exploring Forms 771 6. In the Navig
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Exploring Queries 773 11. Click awa
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Exploring Queries 775 3. In the Del
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Exploring Reports 777 The new query
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Exploring Reports 779 This report p
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Exploring Reports 781 Access switch
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Previewing and Printing Access Obje
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Previewing and Printing Access Obje
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Key Points 787 Key Points ● The b
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26 Create Databases and Simple Tabl
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Creating Databases from Templates 7
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Creating Databases and Tables Manua
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Manipulating Table Columns and Rows
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Manipulating Table Columns and Rows
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Refining Table Structure 809 This p
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Refining Table Structure 811 8. Sel
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Creating Relationships Between Tabl
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Key Points 819 Key Points ● Acces
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27 Create Simple Forms 2 In this ch
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Creating Forms by Using the Form To
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Changing the Look of Forms 829 Chan
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Changing the Look of Forms 831 4. C
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Changing the Look of Forms 833 The
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Changing the Arrangement of Forms 8
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Key Points 843 Key Points ● The q
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28 Display Data In this chapter, yo
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Sorting Information in Tables 847 T
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Filtering Information in Tables 851
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Filtering Information in Tables 853
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Filtering Information by Using Form
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Locating Information That Matches M
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Part 8 Microsoft Publisher 2010 29
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29 Get Started with Publisher 2010
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Starting New Publications 869 See A
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30 Create Visual Interest In this c
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Working with Text Boxes 901 Formatt
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31 Create Colorful Cards and Calend
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iu_FontColorArrow G32OP08 Creating
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G32OP30 Creating Calendars 983 18.
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Index Symbols & Numbers $ (dollar s
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orders, publication 987 AutoFill Op
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character formatting 989 picture ca
Page 1029 and 1030:
completing records 991 Collapse but
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databases 993 copyrights, 448, 974
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duplicating slides 995 relationship
Page 1035 and 1036:
fields 997 file formats, 44 icon se
Page 1037 and 1038:
formatting 999 ScreenTips with page
Page 1039 and 1040:
Header & Footer button (PowerPoint)
Page 1041 and 1042:
Insert Text dialog box (Publisher)
Page 1043 and 1044:
many-to-many relationships 1005 lab
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moving 1007 Microsoft Office Securi
Page 1047 and 1048:
OneNote 2010 1009 moving sections,
Page 1049 and 1050:
phone numbers 1011 page orientation
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publications 1013 Primary Key icon,
Page 1053 and 1054:
epeating background images 1015 fil
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Save As command 1017 location of, 5
Page 1057 and 1058:
shapes, Publisher 1019 Select Locat
Page 1059 and 1060:
starting 1021 removing animation, 4
Page 1061 and 1062:
tables, Word 1023 tabbed pages, 766
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text effects 1025 templates (OneNot
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user input in exercises 1027 Today
Page 1067 and 1068:
Word tables 1029 Web Apps (Office),
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zooming in/out 1031 displaying, 233
Page 1071 and 1072:
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