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120 Chapter 4 Change the Look of Text Although the left and right margins are set for a whole document or section, you can vary the position of the paragraphs between the margins. The quickest way to indent a paragraph from the left is to click the Increase Indent button; clicking the Decrease Indent button has the opposite effect. You cannot increase or decrease the indent beyond the margins. Another way to control the indentation of lines is by dragging markers on the horizontal ruler to indicate where each line of text starts and ends. ● First Line Indent Begins a paragraph’s first line of text at this marker ● Hanging Indent Begins a paragraph’s second and subsequent lines of text at this marker at the left end of the ruler ● Left Indent Indents the text to this marker ● Right Indent Wraps the text when it reaches this marker at the right end of the ruler You display the ruler by clicking the Ruler check box in the Show group on the View tab, or by clicking the View Ruler button located at the top of the vertical scroll bar. You can manually change a paragraph’s indentation by moving markers on the horizontal ruler. Setting a right indent indicates where the lines in a paragraph should end, but sometimes you might want to specify where only one line should end. For example, you might want to break a title after a particular word to make it look balanced on the page. You can end an individual line by inserting a text wrapping break (more commonly known as a line break). After positioning the cursor where you want the break to occur, you click the Breaks button in the Page Setup group on the Page Layout tab, and then click Text Wrapping. Word indicates the line break with a bent arrow. Inserting a line break does not start a new paragraph, so when you apply paragraph formatting to a line of text that ends with a line break, the formatting is applied to the entire paragraph, not just that line.
Manually Changing the Look of Paragraphs 121 Keyboard Shortcut Press Shift+Enter to insert a line break. You can also determine the positioning of a paragraph between the left and right margins by changing its alignment. You can click buttons in the Paragraph group on the Home tab to align paragraphs. ● Align Left Aligns each line of the paragraph at the left margin, with a ragged right edge Keyboard Shortcut Press Ctrl+L to left-align a paragraph. ● Center Aligns the center of each line in the paragraph between the left and right margins, with ragged left and right edges Keyboard Shortcut Press Ctrl+E to center-align a paragraph. ● Align Right Aligns each line of the paragraph at the right margin, with a ragged left edge Keyboard Shortcut Press Ctrl+R to right-align a paragraph. ● Justify Aligns each line between the margins, creating even left and right edges Keyboard Shortcut Press Ctrl+J to justify a paragraph. Tip If you know that you want to create a centered paragraph, you don’t have to type the text and then align the paragraph. You can use the Click And Type feature to create appropriately aligned text. Move the pointer to the center of a blank area of the page, and when the pointer’s shape changes to an I-beam with centered text attached, double-click to insert the cursor in a centered paragraph. Similarly, you can double-click at the left edge of the page to enter left-aligned text and at the right edge to enter right-aligned text. You can align lines of text in different locations across the page by using tab stops. The easiest way to set tab stops is to use the horizontal ruler. By default, Word sets left-aligned tab stops every half inch (1.27 centimeters), as indicated by gray marks below the ruler. To set a custom tab stop, you start by clicking the Tab button located at the left end of the ruler until the type of tab stop you want appears. You have the following options: ● Left Tab Aligns the left end of the text with the tab stop ● Center Tab Aligns the center of the text with the tab stop ● Right Tab Aligns the right end of the text with the tab stop ● Decimal Tab Aligns the decimal point in the text (usually a numeric value) with the tab stop ● Bar Tab Draws a vertical line at the position of the tab stop
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PUBLISHED BY Microsoft Press A Divi
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iv Contents Part 2 Microsoft Word 2
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vi Contents 9 Work with Data and Ex
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viii Contents 16 Add Simple Visual
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x Contents Part 6 Microsoft Outlook
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xii Contents Part 7 Microsoft Acces
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xiv Contents 31 Create Colorful Car
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xvi Introducing Microsoft Office Pr
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xviii Introducing Microsoft Office
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xx Introducing Microsoft Office Pro
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xxii Modifying the Display of the R
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xxiv Modifying the Display of the R
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xxvi Modifying the Display of the R
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xxviii Features and Conventions of
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xxx Using the Practice Files Chapte
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xxxii Using the Practice Files Chap
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xxxiv Getting Help To practice gett
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xxxvi Getting Help 5. In the Table
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Part 1 Microsoft Office Professiona
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1 Explore Office 2010 In this chapt
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Working in the Program Environment
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Changing Program Settings 17 23. On
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Changing Program Settings 21 The Sa
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Changing Program Settings 23 The Ad
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Changing Program Settings 25 The Tr
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Customizing the Ribbon 27 On this p
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Customizing the Ribbon 29 You have
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Customizing the Quick Access Toolba
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Opening, Moving Around in, and Clos
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Viewing Files in Different Ways 53
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Part 2 Microsoft Word 2010 3 Edit a
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3 Edit and Proofread Text In this c
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Making Text Changes 65 To delete mo
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Making Text Changes 67 Under Paste
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Page 125 and 126: Correcting Spelling and Grammatical
Page 131 and 132: Inserting Saved Text 93 Viewing Doc
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Page 169 and 170: Creating and Modifying Lists 131 Yo
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Page 175 and 176: Key Points 137 The Sort Text dialog
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Page 179 and 180: Presenting Information in Columns 1
Page 185 and 186: Creating Tabbed Lists 147 Creating
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Page 199 and 200: Formatting Tables 161 In this exerc
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Changing a Document’s Background
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Inserting Building Blocks 183 Inser
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Inserting Building Blocks 187 The s
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Inserting Building Blocks 189 7. Ty
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Inserting Building Blocks 191 13. I
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Adding WordArt Text 197 Adding Word
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Adding WordArt Text 199 You can pos
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Adding WordArt Text 201 13. In the
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Key Points 203 Key Points ● You c
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7 Preview, Print, and Distribute Do
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Previewing and Adjusting Page Layou
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Controlling What Appears on Each Pa
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Printing Documents 217 Now the head
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Preparing Documents for Electronic
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Part 3 Microsoft Excel 2010 8 Set U
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8 Set Up a Workbook In this chapter
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Creating Workbooks 229 When you sta
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Creating Workbooks 231 3. Click Bla
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Modifying Workbooks 233 Modifying W
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Modifying Workbooks 235 SET UP You
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Modifying Worksheets 237 Modifying
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Modifying Worksheets 239 SET UP You
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Customizing the Excel 2010 Program
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Key Points 253 19. In the left tab
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9 Work with Data and Excel Tables I
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Entering and Revising Data 257 You
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Moving Data Within a Workbook 261 C
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Moving Data Within a Workbook 263 I
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Finding and Replacing Data 265 You
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Defining Excel Tables 275 Convertin
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Defining Excel Tables 277 If for an
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Key Points 279 Key Points ● You c
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10 Perform Calculations on Data In
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Naming Groups of Data 283 the row l
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Naming Groups of Data 285 2. In the
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Creating Formulas to Calculate Valu
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Finding and Correcting Errors in Ca
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Key Points 307 17. In the Watch Win
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11 Change Workbook Appearance In th
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Formatting Cells 311 Most of the to
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Formatting Cells 313 One task you c
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Defining Styles 319 4. In the Horiz
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Making Numbers Easier to Read 329 T
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Adding Images to Worksheets 339 19.
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Adding Images to Worksheets 341 Exc
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Adding Images to Worksheets 343 6.
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12 Focus on Specific Data by Using
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Limiting Data That Appears on Your
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Manipulating Worksheet Data 355 was
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Defining Valid Sets of Values for R
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Chapter at a Glance Add and delete
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372 Chapter 13 Work with Slides If
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374 Chapter 13 Work with Slides 5.
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382 Chapter 13 Work with Slides Aga
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390 Chapter 14 Work with Slide Text
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424 Chapter 15 Format Slides If you
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426 Chapter 15 Format Slides Using
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428 Chapter 15 Format Slides 2. In
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430 Chapter 15 Format Slides If you
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444 Chapter 15 Format Slides Non-Co
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Scheduling and Changing Events 689
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Scheduling Meetings 691 Scheduling
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Scheduling Meetings 693 The Schedul
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Responding to Meeting Requests 699
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Working in Access 2010 749 From the
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Working in Access 2010 751 ● If a
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Working in Access 2010 753 3. In th
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Working in Access 2010 755 7. On th
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Exploring Tables 761 If a database
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Exploring Tables 763 The Products t
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Exploring Tables 765 In steps 2 and
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Exploring Tables 767 2. Display the
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Exploring Forms 769 The Products fo
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Exploring Queries 773 11. Click awa
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Exploring Queries 775 3. In the Del
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Exploring Reports 777 The new query
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Exploring Reports 779 This report p
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Exploring Reports 781 Access switch
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Previewing and Printing Access Obje
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26 Create Databases and Simple Tabl
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Creating Databases from Templates 7
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Creating Relationships Between Tabl
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27 Create Simple Forms 2 In this ch
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Creating Forms by Using the Form To
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28 Display Data In this chapter, yo
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Sorting Information in Tables 847 T
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Filtering Information in Tables 851
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Part 8 Microsoft Publisher 2010 29
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29 Get Started with Publisher 2010
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Starting New Publications 869 See A
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Index Symbols & Numbers $ (dollar s
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orders, publication 987 AutoFill Op
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character formatting 989 picture ca
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completing records 991 Collapse but
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databases 993 copyrights, 448, 974
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duplicating slides 995 relationship
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fields 997 file formats, 44 icon se
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formatting 999 ScreenTips with page
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Header & Footer button (PowerPoint)
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Insert Text dialog box (Publisher)
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many-to-many relationships 1005 lab
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moving 1007 Microsoft Office Securi
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OneNote 2010 1009 moving sections,
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phone numbers 1011 page orientation
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publications 1013 Primary Key icon,
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epeating background images 1015 fil
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Save As command 1017 location of, 5
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shapes, Publisher 1019 Select Locat
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starting 1021 removing animation, 4
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tables, Word 1023 tabbed pages, 766
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text effects 1025 templates (OneNot
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user input in exercises 1027 Today
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Word tables 1029 Web Apps (Office),
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zooming in/out 1031 displaying, 233
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The Team This book would not exist
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