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814 Chapter 26 Create Databases and Simple Tables Less common relationships include: ● One-to-one In this type of relationship, each record in one table can have one and only one related record in the other table. This type of relationship isn’t commonly used because it is easier to put all the fields in one table. However, you might use two related tables instead of one to break up a table with many fields, or to track information that applies to only some of the records in the first table. ● Many-to-many This type of relationship is really two one-to-many relationships tied together through a third table. You might see this relationship in a database that contains Products, Orders, and Order Details tables. The Products table has one record for each product, and each product has a unique ProductID. The Orders table has one record for each order placed, and each record in it has a unique OrderID. However, the Orders table doesn’t specify which products were included in each order; that information is in the Order Details table—the table in the middle that ties the other two tables together. Products and Orders each have a one-to-many relationship with Order Details. Products and Orders therefore have a many-tomany relationship with each other. In plain language, this means that every product can appear in many orders, and every order can include many products. The most common way of creating a relationship between two tables is to add the tables to the Relationships page displayed when you click the Relationships button in the Relationships group on the Database Tools tab. You then drag a field in one table to the common field in the other table and complete the relationship definition in the Edit Relationships dialog box. In this dialog box, you are given the opportunity to impose a restriction called referential integrity on the data, which means that an entry will not be allowed in one table unless it already exists in the other table. After you have created a relationship, you can delete it by deleting the line connecting the tables on the Relationships page. You can clear all the boxes from the page by clicking the Clear Layout button in the Tools group on the Relationship Tools Design contextual tab.
Creating Relationships Between Tables 815 Tip The coverage of relationships in this topic is deliberately simple. However, relationships are what make relational databases tick, and Access provides a number of fairly complex mechanisms to ensure the integrity of the data on either end of the relationship. For a good overview, search for Guide to table relationships in Access Help. In this exercise, you’ll create relationships between one table and two other tables. Then you’ll test the referential integrity of one of the relationships. SET UP You need the MyTables database you worked with in the preceding exercise to complete this exercise. Open the MyTables database, and then follow the steps. 1. On the Create tab, in the Tables group, click the Table button to create a new table. Before we add fields to this table, let’s save it. 2. On the Quick Access Toolbar, click the Save button, name the table Orders, and click OK. 3. To the right of Click to Add, click the arrow, and in the data type list, click Number. Repeat this step to create a second field with the Number data type. 4. Double-click Field1, and type CustomerID. Then double-click Field2, and type EmployeeID. Each order in the Orders table will be placed by one customer and will be handled by one employee. Let’s create relationships between the Orders table and the Customers and Employees tables so that we don’t create records for orders from customers who don’t exist or that seem to have been handled by employees who don’t exist. 5. Close the Orders table. Tip You cannot create a relationship for an open table. 6. On the Database Tools tab, in the Relationships group, click the Relationships button. The Show Table dialog box opens so that you can indicate the tables for which you want to create a relationship.
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PUBLISHED BY Microsoft Press A Divi
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iv Contents Part 2 Microsoft Word 2
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vi Contents 9 Work with Data and Ex
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viii Contents 16 Add Simple Visual
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x Contents Part 6 Microsoft Outlook
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xii Contents Part 7 Microsoft Acces
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xiv Contents 31 Create Colorful Car
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xvi Introducing Microsoft Office Pr
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xviii Introducing Microsoft Office
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xx Introducing Microsoft Office Pro
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xxii Modifying the Display of the R
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xxiv Modifying the Display of the R
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xxvi Modifying the Display of the R
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xxviii Features and Conventions of
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xxx Using the Practice Files Chapte
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xxxii Using the Practice Files Chap
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xxxvi Getting Help 5. In the Table
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Part 1 Microsoft Office Professiona
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1 Explore Office 2010 In this chapt
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Working in the Program Environment
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Changing Program Settings 25 The Tr
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Customizing the Ribbon 27 On this p
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Opening, Moving Around in, and Clos
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Making Text Changes 65 To delete mo
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Making Text Changes 67 Under Paste
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Making Text Changes 69 You can use
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Finding and Replacing Text 73 Findi
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Fine-Tuning Text 79 13. Having test
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Fine-Tuning Text 81 Keyboard Shortc
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Fine-Tuning Text 83 ● Online bili
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Fine-Tuning Text 85 SET UP You need
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Correcting Spelling and Grammatical
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Inserting Saved Text 93 Viewing Doc
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Inserting Saved Text 95 Word sugges
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Quickly Formatting Text 101 entire
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Quickly Formatting Text 103 4. Poin
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Quickly Formatting Text 105 The Tit
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Changing a Document’s Theme 107 I
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Creating and Modifying Lists 131 Yo
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Creating and Modifying Lists 133 3.
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Formatting Tables 161 In this exerc
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Controlling What Appears on Each Pa
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Printing Documents 217 Now the head
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Preparing Documents for Electronic
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Part 3 Microsoft Excel 2010 8 Set U
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8 Set Up a Workbook In this chapter
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Creating Workbooks 229 When you sta
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Creating Workbooks 231 3. Click Bla
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Modifying Workbooks 233 Modifying W
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Modifying Workbooks 235 SET UP You
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Modifying Worksheets 237 Modifying
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Modifying Worksheets 239 SET UP You
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Customizing the Excel 2010 Program
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Entering and Revising Data 257 You
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Defining Excel Tables 275 Convertin
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10 Perform Calculations on Data In
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Naming Groups of Data 283 the row l
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Formatting Cells 311 Most of the to
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Adding Images to Worksheets 339 19.
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Limiting Data That Appears on Your
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Working in Access 2010 749 From the
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Part 8 Microsoft Publisher 2010 29
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29 Get Started with Publisher 2010
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duplicating slides 995 relationship
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formatting 999 ScreenTips with page
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moving 1007 Microsoft Office Securi
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phone numbers 1011 page orientation
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shapes, Publisher 1019 Select Locat
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starting 1021 removing animation, 4
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