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262 Chapter 9 Work with Data and Excel Tables If you position your mouse pointer over one icon in the Paste gallery and then move it over another icon without clicking, Excel will update the preview to reflect the new option. Depending on the cells’ contents, two or more of the paste options might lead to the same result. Troubleshooting If pointing to an icon in the Paste gallery doesn’t result in a live preview, that option might be turned off. To turn Paste Live Preview on, click the File tab and click Options to display the Excel Options dialog box. Click General, select the Enable Live Preview check box, and click OK. After you click an icon to complete the paste operation, Excel displays the Paste Options button next to the pasted cells. Clicking the Paste Options button displays the Paste Options palette as well, but pointing to one of those icons doesn’t generate a preview. If you want to display Paste Live Preview again, you will need to press Ctrl+Z to undo the paste operation and, if necessary, cut or copy the data again to use the icons in the Home tab’s Clipboard group. Troubleshooting If the Paste Options button doesn’t appear, you can turn the feature on by clicking the File tab and then clicking Options to display the Excel Options dialog box. In the Excel Options dialog box, display the Advanced page and then, in the Cut, Copy, And Paste area, select the Show Paste Options Buttons When Content Is Pasted check box. Click OK to close the dialog box and save your setting. After cutting or copying data to the Clipboard, you can access additional paste options from the Paste gallery and from the Paste Special dialog box, which you display by clicking Paste Special at the bottom of the Paste gallery. You can conduct mathematical operations on cut or copied content when you paste it into another location.
Moving Data Within a Workbook 263 In the Paste Special dialog box, you can specify the aspect of the Clipboard contents you want to paste, restricting the pasted data to values, formats, comments, or one of several other options. You can perform mathematical operations involving the cut or copied data and the existing data in the cells you paste the content into. You can transpose data—change rows to columns and columns to rows—when you paste it, by clicking Transpose in the Paste gallery or by selecting the Transpose check box in the Paste Special dialog box. In this exercise, you’ll copy a set of data headers to another worksheet, move a column of data within a worksheet, and use Paste Live Preview to control the appearance of copied data. SET UP You need the 2010Q1ShipmentsByCategory_start workbook located in your Chapter09 practice file folder to complete this exercise. Open the 2010Q1ShipmentsByCategory_start workbook, and save it as 2010Q1ShipmentsByCategory. Then follow the steps. 1. On the Count worksheet, select cells B2:D2. 2. On the Home tab, in the Clipboard group, click the Copy button. Excel copies the contents of cells B2:D2 to the Clipboard. Keyboard Shortcut Press Ctrl+C to copy worksheet contents to the Clipboard. 3. On the tab bar, click the Sales tab to display that worksheet. 4. Select cell B2. 5. On the Home tab, in the Clipboard group, click the Paste button’s arrow, point to the first icon in the Paste group, and then click the Keep Source Formatting icon (the final icon in the first row of the Paste gallery.) Excel displays how the data would look if you pasted the copied values without formatting, and then pastes the header values into cells B2:D2, retaining the original cells’ formatting. 6. Right-click the column header of column I, and then click Cut. Excel outlines column I with a marquee. 7. Right-click the header of column E, and then, under Paste Options, click Paste.
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PUBLISHED BY Microsoft Press A Divi
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iv Contents Part 2 Microsoft Word 2
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vi Contents 9 Work with Data and Ex
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viii Contents 16 Add Simple Visual
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x Contents Part 6 Microsoft Outlook
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xii Contents Part 7 Microsoft Acces
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xiv Contents 31 Create Colorful Car
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xvi Introducing Microsoft Office Pr
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xviii Introducing Microsoft Office
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xx Introducing Microsoft Office Pro
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xxii Modifying the Display of the R
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xxiv Modifying the Display of the R
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xxvi Modifying the Display of the R
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xxviii Features and Conventions of
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xxx Using the Practice Files Chapte
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xxxii Using the Practice Files Chap
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xxxiv Getting Help To practice gett
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xxxvi Getting Help 5. In the Table
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Part 1 Microsoft Office Professiona
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1 Explore Office 2010 In this chapt
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Working in the Program Environment
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Changing Program Settings 17 23. On
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Changing Program Settings 21 The Sa
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Changing Program Settings 23 The Ad
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Changing Program Settings 25 The Tr
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Customizing the Ribbon 27 On this p
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Customizing the Ribbon 29 You have
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Customizing the Quick Access Toolba
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Opening, Moving Around in, and Clos
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Viewing Files in Different Ways 53
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Part 2 Microsoft Word 2010 3 Edit a
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3 Edit and Proofread Text In this c
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Making Text Changes 65 To delete mo
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Making Text Changes 67 Under Paste
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Making Text Changes 69 You can use
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Making Text Changes 71 Word undoes
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Finding and Replacing Text 73 Findi
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Finding and Replacing Text 75 In th
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Finding and Replacing Text 77 The N
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Fine-Tuning Text 79 13. Having test
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Fine-Tuning Text 81 Keyboard Shortc
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Fine-Tuning Text 83 ● Online bili
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Fine-Tuning Text 85 SET UP You need
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Correcting Spelling and Grammatical
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Inserting Saved Text 93 Viewing Doc
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Inserting Saved Text 95 Word sugges
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Key Points 97 Inserting One Documen
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4 Change the Look of Text In this c
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Quickly Formatting Text 101 entire
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Quickly Formatting Text 103 4. Poin
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Quickly Formatting Text 105 The Tit
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Changing a Document’s Theme 107 I
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Creating and Modifying Lists 131 Yo
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Creating and Modifying Lists 133 3.
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Creating and Modifying Lists 135 11
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Key Points 137 The Sort Text dialog
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Presenting Information in Columns 1
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Creating Tabbed Lists 147 Creating
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Presenting Information in Tables 14
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Formatting Tables 161 In this exerc
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Formatting Tables 163 11. On the De
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Key Points 165 3. On the Design tab
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6 Add Simple Graphic Elements In th
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Inserting and Modifying Pictures 16
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Inserting Building Blocks 189 7. Ty
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Inserting Building Blocks 191 13. I
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Adding WordArt Text 197 Adding Word
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Adding WordArt Text 199 You can pos
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Adding WordArt Text 201 13. In the
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Key Points 203 Key Points ● You c
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7 Preview, Print, and Distribute Do
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Previewing and Adjusting Page Layou
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Page 273 and 274: Modifying Workbooks 235 SET UP You
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Page 295 and 296: Entering and Revising Data 257 You
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Page 299: Moving Data Within a Workbook 261 C
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Formatting Cells 313 One task you c
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Defining Styles 319 4. In the Horiz
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Adding Images to Worksheets 339 19.
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Adding Images to Worksheets 341 Exc
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Adding Images to Worksheets 343 6.
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12 Focus on Specific Data by Using
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Limiting Data That Appears on Your
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Manipulating Worksheet Data 355 was
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Defining Valid Sets of Values for R
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Chapter at a Glance Add and delete
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372 Chapter 13 Work with Slides If
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Exploring Tables 761 If a database
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Exploring Reports 777 The new query
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Part 8 Microsoft Publisher 2010 29
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orders, publication 987 AutoFill Op
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character formatting 989 picture ca
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completing records 991 Collapse but
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databases 993 copyrights, 448, 974
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duplicating slides 995 relationship
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fields 997 file formats, 44 icon se
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formatting 999 ScreenTips with page
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Header & Footer button (PowerPoint)
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many-to-many relationships 1005 lab
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moving 1007 Microsoft Office Securi
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OneNote 2010 1009 moving sections,
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phone numbers 1011 page orientation
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publications 1013 Primary Key icon,
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Save As command 1017 location of, 5
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shapes, Publisher 1019 Select Locat
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starting 1021 removing animation, 4
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tables, Word 1023 tabbed pages, 766
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text effects 1025 templates (OneNot
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user input in exercises 1027 Today
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Word tables 1029 Web Apps (Office),
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zooming in/out 1031 displaying, 233
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