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Chapter at a Glance Quickly format text, page 100 Change a document’s theme, page 106 Manually change the look of characters, page 111 Manually change the look of paragraphs, page 119 Create and modify lists, page 130
4 Change the Look of Text In this chapter, you will learn how to ✔ Quickly format text. ✔ Change a document’s theme. ✔ Manually change the look of characters. ✔ Manually change the look of paragraphs. ✔ Create and modify lists. The appearance of your documents helps to convey their message. Microsoft Word 2010 can help you develop professional-looking documents whose appearance is appropriate to their contents. You can easily format the characters and paragraphs so that key points stand out and your arguments are easy to grasp. You can also change the look of major elements within a document by applying predefined sets of formatting called Quick Styles, and you can change the look of selected text by applying predefined combinations called text effects. In addition, you can change the fonts, colors, and effects throughout a document with one click by applying one of the built-in themes. Tip A font consists of alphabetic characters, numbers, and symbols that share a common design. In this chapter, you’ll first experiment with built-in Quick Styles and text effects, and then you’ll change the theme applied to a document. You’ll change the look of individual words, and then you’ll change the indentation, alignment, and spacing of individual paragraphs. You’ll also add borders and shading to make paragraphs stand out. Finally, you’ll create and format both bulleted and numbered lists. Practice Files Before you can complete the exercises in this chapter, you need to copy the book’s practice files to your computer. The practice files you’ll use to complete the exercises in this chapter are in the Chapter04 practice file folder. A complete list of practice files is provided in “Using the Practice Files” at the beginning of this book. 99
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PUBLISHED BY Microsoft Press A Divi
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iv Contents Part 2 Microsoft Word 2
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vi Contents 9 Work with Data and Ex
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viii Contents 16 Add Simple Visual
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x Contents Part 6 Microsoft Outlook
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xii Contents Part 7 Microsoft Acces
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xiv Contents 31 Create Colorful Car
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xvi Introducing Microsoft Office Pr
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xviii Introducing Microsoft Office
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xx Introducing Microsoft Office Pro
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xxii Modifying the Display of the R
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xxiv Modifying the Display of the R
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xxvi Modifying the Display of the R
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xxviii Features and Conventions of
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xxx Using the Practice Files Chapte
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xxxii Using the Practice Files Chap
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xxxiv Getting Help To practice gett
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xxxvi Getting Help 5. In the Table
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Part 1 Microsoft Office Professiona
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1 Explore Office 2010 In this chapt
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Working in the Program Environment
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Changing Program Settings 17 23. On
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Changing Program Settings 19 4. Dis
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Changing Program Settings 21 The Sa
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Changing Program Settings 23 The Ad
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Changing Program Settings 25 The Tr
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Customizing the Ribbon 27 On this p
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Customizing the Ribbon 29 You have
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Customizing the Quick Access Toolba
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Customizing the Quick Access Toolba
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Key Points 35 Key Points ● The Of
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2 Work with Files In this chapter,
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Creating and Saving Files 39 ● Bl
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Creating and Saving Files 41 After
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Creating and Saving Files 43 8. On
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Creating and Saving Files 45 The fi
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Page 99 and 100: Part 2 Microsoft Word 2010 3 Edit a
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Page 103 and 104: Making Text Changes 65 To delete mo
Page 105 and 106: Making Text Changes 67 Under Paste
Page 107 and 108: Making Text Changes 69 You can use
Page 109 and 110: Making Text Changes 71 Word undoes
Page 111 and 112: Finding and Replacing Text 73 Findi
Page 113 and 114: Finding and Replacing Text 75 In th
Page 115 and 116: Finding and Replacing Text 77 The N
Page 117 and 118: Fine-Tuning Text 79 13. Having test
Page 119 and 120: Fine-Tuning Text 81 Keyboard Shortc
Page 121 and 122: Fine-Tuning Text 83 ● Online bili
Page 123 and 124: Fine-Tuning Text 85 SET UP You need
Page 125 and 126: Correcting Spelling and Grammatical
Page 131 and 132: Inserting Saved Text 93 Viewing Doc
Page 133 and 134: Inserting Saved Text 95 Word sugges
Page 135: Key Points 97 Inserting One Documen
Page 139 and 140: Quickly Formatting Text 101 entire
Page 141 and 142: Quickly Formatting Text 103 4. Poin
Page 143 and 144: Quickly Formatting Text 105 The Tit
Page 145 and 146: Changing a Document’s Theme 107 I
Page 147 and 148: Changing a Document’s Theme 109 T
Page 149 and 150: Manually Changing the Look of Chara
Page 157 and 158: Manually Changing the Look of Parag
Page 169 and 170: Creating and Modifying Lists 131 Yo
Page 171 and 172: Creating and Modifying Lists 133 3.
Page 173 and 174: Creating and Modifying Lists 135 11
Page 175 and 176: Key Points 137 The Sort Text dialog
Page 177 and 178: 5 Organize Information in Columns a
Page 179 and 180: Presenting Information in Columns 1
Page 185 and 186: Creating Tabbed Lists 147 Creating
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Presenting Information in Tables 14
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Formatting Tables 161 In this exerc
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Formatting Tables 163 11. On the De
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Key Points 165 3. On the Design tab
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6 Add Simple Graphic Elements In th
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Inserting and Modifying Pictures 16
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Changing a Document’s Background
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Inserting Building Blocks 183 Inser
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Inserting Building Blocks 185 At th
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Inserting Building Blocks 187 The s
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Inserting Building Blocks 189 7. Ty
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Inserting Building Blocks 191 13. I
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Adding WordArt Text 197 Adding Word
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Adding WordArt Text 199 You can pos
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Adding WordArt Text 201 13. In the
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Key Points 203 Key Points ● You c
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7 Preview, Print, and Distribute Do
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Previewing and Adjusting Page Layou
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Controlling What Appears on Each Pa
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Controlling What Appears on Each Pa
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Printing Documents 217 Now the head
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Preparing Documents for Electronic
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Part 3 Microsoft Excel 2010 8 Set U
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8 Set Up a Workbook In this chapter
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Creating Workbooks 229 When you sta
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Creating Workbooks 231 3. Click Bla
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Modifying Workbooks 233 Modifying W
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Modifying Workbooks 235 SET UP You
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Modifying Worksheets 237 Modifying
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Modifying Worksheets 239 SET UP You
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Customizing the Excel 2010 Program
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Key Points 253 19. In the left tab
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9 Work with Data and Excel Tables I
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Entering and Revising Data 257 You
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Entering and Revising Data 259 In t
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Moving Data Within a Workbook 261 C
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Moving Data Within a Workbook 263 I
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Finding and Replacing Data 265 You
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Finding and Replacing Data 267 Exce
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Correcting and Expanding Upon Works
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Defining Excel Tables 275 Convertin
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Defining Excel Tables 277 If for an
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Key Points 279 Key Points ● You c
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10 Perform Calculations on Data In
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Naming Groups of Data 283 the row l
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Naming Groups of Data 285 2. In the
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Creating Formulas to Calculate Valu
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Summarizing Data That Meets Specifi
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Summarizing Data That Meets Specifi
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Finding and Correcting Errors in Ca
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Key Points 307 17. In the Watch Win
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11 Change Workbook Appearance In th
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Formatting Cells 311 Most of the to
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Formatting Cells 313 One task you c
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Formatting Cells 315 You can distin
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Defining Styles 317 A custom style
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Defining Styles 319 4. In the Horiz
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Applying Workbook Themes and Excel
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Making Numbers Easier to Read 327 C
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Making Numbers Easier to Read 329 T
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Making Numbers Easier to Read 331 7
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Changing the Appearance of Data Bas
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Adding Images to Worksheets 339 19.
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Adding Images to Worksheets 341 Exc
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Adding Images to Worksheets 343 6.
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Key Points 345 Key Points ● If yo
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12 Focus on Specific Data by Using
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Limiting Data That Appears on Your
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Manipulating Worksheet Data 355 was
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Manipulating Worksheet Data 357 vis
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Manipulating Worksheet Data 359 You
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Defining Valid Sets of Values for R
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Key Points 367 Key Points ● A num
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Chapter at a Glance Add and delete
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372 Chapter 13 Work with Slides If
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374 Chapter 13 Work with Slides 5.
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376 Chapter 13 Work with Slides The
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378 Chapter 13 Work with Slides The
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380 Chapter 13 Work with Slides Exp
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382 Chapter 13 Work with Slides Aga
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Chapter at a Glance Enter text in p
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390 Chapter 14 Work with Slide Text
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Chapter at a Glance Apply themes, p
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424 Chapter 15 Format Slides If you
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426 Chapter 15 Format Slides Using
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428 Chapter 15 Format Slides 2. In
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430 Chapter 15 Format Slides If you
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434 Chapter 15 Format Slides When y
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436 Chapter 15 Format Slides 8. Cli
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438 Chapter 15 Format Slides ● Al
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440 Chapter 15 Format Slides This f
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444 Chapter 15 Format Slides Non-Co
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Chapter at a Glance Insert pictures
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448 Chapter 16 Add Simple Visual En
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Chapter at a Glance Set up presenta
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486 Chapter 17 Review and Deliver P
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Chapter at a Glance Navigate in the
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516 Chapter 18 Explore OneNote 2010
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Chapter at a Glance Create a notebo
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540 Chapter 19 Create and Configure
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Chapter at a Glance Work with note
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564 Chapter 20 Create and Organize
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Chapter at a Glance Create and send
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598 Chapter 21 Send and Receive E-M
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Chapter at a Glance Save and update
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644 Chapter 22 Store and Access Con
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23 Manage Scheduling In this chapte
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Scheduling and Changing Appointment
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Scheduling and Changing Events 689
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Scheduling Meetings 691 Scheduling
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Scheduling Meetings 693 The Schedul
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Scheduling Meetings 695 6. On the M
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Scheduling Meetings 697 Updating an
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Responding to Meeting Requests 699
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Displaying Different Views of a Cal
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Chapter at a Glance Create tasks, p
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716 Chapter 24 Track Tasks Practice
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718 Chapter 24 Track Tasks ● Cate
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720 Chapter 24 Track Tasks 2. In th
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722 Chapter 24 Track Tasks It’s e
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724 Chapter 24 Track Tasks 13. In t
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726 Chapter 24 Track Tasks A bell n
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728 Chapter 24 Track Tasks You can
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730 Chapter 24 Track Tasks To remov
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732 Chapter 24 Track Tasks Declined
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734 Chapter 24 Track Tasks Note tha
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736 Chapter 24 Track Tasks The Outl
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738 Chapter 24 Track Tasks 1. With
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740 Chapter 24 Track Tasks You can
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742 Chapter 24 Track Tasks Finding
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Part 7 Microsoft Access 2010 25 Exp
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25 Explore an Access 2010 Database
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Working in Access 2010 749 From the
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Working in Access 2010 751 ● If a
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Working in Access 2010 753 3. In th
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Working in Access 2010 755 7. On th
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Working in Access 2010 757 12. Clic
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Working in Access 2010 759 2. On th
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Exploring Tables 761 If a database
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Exploring Tables 763 The Products t
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Exploring Tables 765 In steps 2 and
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Exploring Tables 767 2. Display the
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Exploring Forms 769 The Products fo
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Exploring Forms 771 6. In the Navig
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Exploring Queries 773 11. Click awa
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Exploring Queries 775 3. In the Del
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Exploring Reports 777 The new query
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Exploring Reports 779 This report p
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Exploring Reports 781 Access switch
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Previewing and Printing Access Obje
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Previewing and Printing Access Obje
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Key Points 787 Key Points ● The b
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26 Create Databases and Simple Tabl
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Creating Databases from Templates 7
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Creating Databases and Tables Manua
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Manipulating Table Columns and Rows
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Manipulating Table Columns and Rows
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Refining Table Structure 809 This p
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Refining Table Structure 811 8. Sel
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Creating Relationships Between Tabl
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Key Points 819 Key Points ● Acces
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27 Create Simple Forms 2 In this ch
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Creating Forms by Using the Form To
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Changing the Look of Forms 829 Chan
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Changing the Look of Forms 831 4. C
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Changing the Look of Forms 833 The
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Changing the Look of Forms 835 16.
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Changing the Arrangement of Forms 8
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Key Points 843 Key Points ● The q
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28 Display Data In this chapter, yo
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Sorting Information in Tables 847 T
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Sorting Information in Tables 849 T
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Filtering Information in Tables 851
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Filtering Information in Tables 853
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Filtering Information by Using Form
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Filtering Information by Using Form
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Locating Information That Matches M
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Part 8 Microsoft Publisher 2010 29
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29 Get Started with Publisher 2010
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Starting New Publications 869 See A
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Starting New Publications 871 Impor
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G30OP03 Starting New Publications 8
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G30OP06 Starting New Publications 8
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G30OP09 G30OP10 Starting New Public
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G30OP14 Storing Personal and Compan
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G30OP25 G30OP24 Storing Personal an
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G30OP28 G30OP27 Storing Personal an
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G30OP30 Storing Personal and Compan
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G30OP32 Previewing and Printing Pub
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Key Points 897 biu_FitSheet 17. In
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30 Create Visual Interest In this c
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Working with Text Boxes 901 Formatt
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G31OP03 G31OP02 Working with Text B
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iu_ShapeFillArrow biu_Select biu_In
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iu_CharacterSpacing G31OP07 Working
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G31OP09 Working with WordArt 909 In
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G31OP12 Working with WordArt 911 4.
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G31OP15 Working with WordArt 913 Yo
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G31OP18 Working with WordArt 915 Tr
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G31OP20 Working with WordArt 917 Yo
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G31OP22 Working with Graphics 919 W
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G31OP23 Working with Graphics 921 3
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G31OP25 G31OP26 Working with Graphi
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iu_Picture BorderArrow G31OP28 Work
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Working with Shapes 931 Working wit
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iu_Rotate biu_DialogBox Launcher G3
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iu_More G31OP39 Working with Shapes
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iu_Shape OutlineArrow G31OP42 Worki
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G31OP45 Working with Shapes 939 20.
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G31OP47 Working with Ready-Made Vis
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G31OP49 Working with Ready-Made Vis
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iu_SendBackward G31OP51 Working wit
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G31OP54 Key Points 947 You can cust
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31 Create Colorful Cards and Calend
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Creating Folded Cards 951 Tip Each
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G32OP01 Creating Folded Cards 953 I
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G32OP06 Creating Folded Cards 957 1
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iu_FontColorArrow G32OP08 Creating
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iu_DecreaseFont biu_Shape OutlineAr
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G32OP12 Creating Postcards 963 The
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G32OP13 Creating Postcards 965 In t
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iu_MailMergeArrow G32OP15 Creating
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G32OP18 Creating Postcards 969 If y
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iu_GreetingLine G32OP20 Creating Po
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G32OP22 Creating Postcards 973 23.
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Creating Calendars 975 clip art tha
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G32OP24 Creating Calendars 977 Clic
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iu_Caption G32OP26 Creating Calenda
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iu_DecreaseFont biu_MasterPage G32O
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G32OP30 Creating Calendars 983 18.
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Index Symbols & Numbers $ (dollar s
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orders, publication 987 AutoFill Op
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character formatting 989 picture ca
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completing records 991 Collapse but
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databases 993 copyrights, 448, 974
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duplicating slides 995 relationship
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fields 997 file formats, 44 icon se
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formatting 999 ScreenTips with page
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Header & Footer button (PowerPoint)
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Insert Text dialog box (Publisher)
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many-to-many relationships 1005 lab
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moving 1007 Microsoft Office Securi
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OneNote 2010 1009 moving sections,
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phone numbers 1011 page orientation
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publications 1013 Primary Key icon,
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epeating background images 1015 fil
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Save As command 1017 location of, 5
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shapes, Publisher 1019 Select Locat
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starting 1021 removing animation, 4
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tables, Word 1023 tabbed pages, 766
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text effects 1025 templates (OneNot
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user input in exercises 1027 Today
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Word tables 1029 Web Apps (Office),
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zooming in/out 1031 displaying, 233
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